ISLE OF WIGHT COUNCIL
Strategic Director
Corporate and Environment Services
County Hall
Newport
Isle of Wight
PO30 1UD
18 July 2002
To: ALL MEMBERS OF THE COUNCIL
You are hereby summoned to attend a MEETING of the COUNCIL to be held on WEDNESDAY, 24 JULY 2002 in the COUNCIL CHAMBER, COUNTY HALL, NEWPORT, ISLE OF WIGHT commencing at 10.00 am for the transaction of the business set out in the agenda below.
The Chairman invites all
Members to join her for drinks in the Chairman’s Room following the conclusion
of the meeting.
PRAYERS
Before the meeting commences the Chairman will receive from the Royal British Legion a certificate of appreciation for the help given by the Council on Sunday, 2nd June for the Tattoo and Beating of Retreat.
1. To approve as a correct record and to sign the Minutes of the meeting of the Council held on 12 June 2002 (Paper A).
2.
To
receive any declarations of interest.
3.
To
deal with any questions from members of the public.
Questions
may be asked without notice but to guarantee a full reply at the meeting, the
question must be delivered in writing or by electronic mail to Committee
Services no later than 10.00 am on Monday, 22 July 2002.
4.
To receive any official communications and correspondence
submitted by the Chairman.
5.
Motions as submitted under Procedure Rule 11.
(a) As submitted by Mr A Sutton CC
“Sharing Data across the Corporate
Divide"
This will lead to an opposition motion as follows.
1. That this council prioritises its approach to e government by establishing a common database across all directorates to share data.
2. That the policy conforms to the Data Protection Act.
3. That an external business case be commissioned to assess the risk.
4. That to assist the Council in its "e government" delivery the common data base is operational within 12 months from acceptance of this resolve.
(b) As submitted by Mr R Barry CC
“That this Council recognises
September 3rd as Merchant Navy Day by the flying of the Red Ensign
on County Hall and other appropriate buildings.”
6.
STANDARDS COMMITTEE :
(a) To consider the following matters as recommended by the Standards Committee at its meeting on the 11 June 2002 :
Dispensations Under Section 81(4) Of The
Local Government Act 2000
The Committee received a report from the Monitoring
Officer on the Committee’s new power to grant dispensations to allow members to
participate in an item of business that they would normally be precluded from
participating in as they have a personal and prejudicial interest. It was noted that this power could only be
granted in the following circumstances:
1.
If more that
half the members of the Council were caught by the interest; or
2.
If the
Council would not be able to comply with the political proportionality
requirements unless a dispensation was granted.
The Committee were also informed that this power could
not be delegated and had to be exercised by the Committee itself. Therefore,
given that in some circumstances the Committee would need to be able to respond
quickly to such requests, the Committee considered changes to its terms of
reference to streamline the procedures.
It was agreed that the Council should be asked to amend the Committee’s
terms of reference so that the quorum when considering requests for
dispensations be two independent members and one member from either the Isle of
Wight Council (where the request came from an Isle of Wight Councillor) or the
Association of Parish and Town Councils (where the request came from a Parish
or Town Councillor).
RESOLVED TO RECOMMEND TO FULL COUNCIL :
THAT the Membership and Terms of Reference of
the Standards Committee be amended so that the quorum when considering requests
for dispensations be two independent members and one member from either the
Isle of Wight Council (where the request came from an Isle of Wight Councillor)
or the Association of Parish and Town Councils (where the request came from a
Parish or Town Councillor).
(b)
To consider the
attached report (Paper B) of the Leaders of the
three Political Groups on their recommendation for the appointment to fill the
vacancy on the Standards Committee.
7.
EXECUTIVE :
(a) To consider the following matters as recommended by the Executive at its meeting on the 2 and 16 July 2002
(i) Community Strategy
The Local Government Act 2000 required the Authority to develop a Community Strategy to provide a vision of the future for the Island and which would become the focus for other plans, bids and strategies. Members were informed that the second stage of the formal consultation process had been completed and were advised of the key results. The Council and partner organisations were now required to adopt the final draft of the Strategy.
RESOLVED TO RECOMMEND TO COUNCIL :
THAT the strategy be adopted
(The report of the Leader of the Council as considered by the Executive is attached at Paper C1)
(ii) The Future Of Tourism Services
Consideration was given to the recommendation of the Economic Development, Planning, Tourism and Leisure Services Select Committee at its meeting on 13 June 2002 concerning the future organisational arrangements for Tourism Services following the recent Best Value Review. It was noted that the Select Committee were keen to participate in the detailed work and investigation that would be involved.
RESOLVED TO
RECOMMEND TO COUNCIL :
THAT Tourism Services be externalised to form a trust or limited company
(The report of the Portfolio Holder for Tourism and Leisure as considered by the Executive is attached at Paper C2)
(iii) Best Value Performance Plan 2001-2002
The Best Value Performance Plan 2001-2 had been published on the 28 June 2002. The document set out the Council’s performance for 2001/2 against national and local indicators, set targets for the future and showed how improvements would be made.
RESOLVED TO RECOMMEND COUNCIL:
THAT the Council’s Best Performance Plan 2001/2 be adopted
(The report of the Deputy Leader as considered by the Executive is attached at Paper C3)
(b)
Portfolio
Holders to
give answers to written and oral questions on budget or policy and update on major
issues :
(i)
The Leader (Mrs S A Smart)
(ii)
Deputy Leader (Mr P G Harris)
(iii)
Agenda
21 and Countryside Matters (Mrs B Lawson);
(iv)
Economic
Development, UK and EU, Regional Issues (Mr H Rees);
(v)
Education
and Lifelong Learning (Mrs J L Wareham);
(vi)
Fire,
Emergency Planning and Consumer Protection (Mr D J Knowles);
(vii) Resources
(Mr R R Barry);
(viii) Social
Services and Housing (Mr R G Mazillius);
(ix)
Tourism
and Leisure (Mrs M A Jarman);
(x)
Transport
(Mr E Fox).
To
guarantee a full reply Members may submit a question in writing or by
electronic mail to Committee Services no later than 10.00 am on Tuesday, 23
July 2002. A further period of 7 Minutes will be allowed for oral questions to
each Portfolio Holder.
8.
To receive a report from the Chairman and to answer any
written questions in respect of the following Committees :
(a)
Select Committees :
(i)
Economic Development, Planning, Tourism and Leisure Services
(Mr J H Fleming);
(ii)
Education,
Community Development and Lifelong Learning (Mr J F Howe);
(iii)
Environment
and Transport (Mrs T M Butchers);
(iv)
Fire
and Public Safety (Mr G P Price);
(v)
Resources
(Mr G S Kendall);
(vi)
Social
Services, Housing and Benefits (Mr I R Stephens).
(b)
Regulatory Committees :
(i)
Development Control Committee (Mrs M J Miller)
(ii)
Licensing Panel (Mr C B Chapman)
(iii)
Regulatory Appeals Committee (Mrs M J Lloyd)
Any
questions from Members for items 8(a) and 8(b) above must be submitted in
writing or by electronic mail to Committee Services by 10.00 am on Tuesday,
23 July 2002.
MIKE
FISHER
Strategic
Director
Corporate
and Environment Services