ISLE OF WIGHT COUNCIL

Chief Executive Officer

County Hall

Newport

Isle of Wight

PO30 1UD

13 July 2004

To: ALL MEMBERS OF THE COUNCIL

You are hereby summoned to attend a MEETING of the COUNCIL to be held on WEDNESDAY, 21 JULY 2004 in the COUNCIL CHAMBER, COUNTY HALL, NEWPORT, ISLE OF WIGHT commencing at 9.30 am for the transaction of the business set out in the agenda below.

As this is the last meeting before Superintendent David Kilbride leaves the Isle of Wight the Chairman and the Portfolio Holder for Fire, Emergency Planning and Consumer Protection will before the commencement of the meeting say a few words in recognition of Supt. Kilbride’s work on the Island over the last two years.

AGENDA

PRAYERS

1. To approve as a correct record and to sign the Minutes of the meeting of the Council held on 9 June 2004 (Paper A).

2. To receive any declarations of interest.

3. To deal with any questions from members of the public.

Questions may be asked without notice but to guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to Committee Services no later than 9.30 am on Monday, 19 July 2004.

4. To receive any official communications and correspondence submitted by the Chairman.

5. Motion submitted under Procedure Rule 11 by Mr R Mazillius CC:

“a. That this Council regrets the refusal of the Portfolio Holder for Resources to recognise the recommendation of the Resources Select Committee meeting on 5 July inviting him to refer his delegated decision relating to the disposal of Council owned land at Ryde seafront to Planet Ice to the Council’s Executive.

b. That this Council also regrets that the principles of corporate governance are not best served when decisions involving cross-cutting and strategic issues which are the responsibility of several Portfolio Holders, are made by an individual Portfolio Holder under delegated powers.”

6. To receive a presentation from Mr Glen Garrod, Strategic Director for Social Services and Housing on Equalities and Diversity. Following the Portfolio Holder for Resources will move the following motion for the Council to debate:

“That this Council recognises the need to value diversity in sustaining a healthy Island community and will work proactively:

1. Internally, to ensure equal opportunities, and

2. Externally with partner agencies, especially the Local Strategic Partnership, to ensure that all elements of our diverse and increasingly cosmopolitan society are valued and supported.”

7. Final Accounts 2003/04

To consider the attached report (Paper B) from the Portfolio Holder for Resources recommending that the Council note the Revenue and Capital Outturn positions for 2003/04, approve the Statement of Accounts for the financial year 2003/04, incorporating the Statement on Internal Control.

8. Petition for Fishbourne Parish Council

To consider the attached report (Paper C) from the Chief Executive Officer following the receipt of a petition calling for the establishment of a Fishbourne Parish Council.

9. RECOMMENDATIONS FROM THE SELECT COMMITTEES AND CO-ORDINATING COMMITTE :

(a) Adult and Community Services Select Committee – 17 June 2004

ACTION TO BE TAKEN BY COUNCIL :

THAT Mr R G Mazillius be nominated as Vice Chairman of the Adult and Community Services Select Committee.

(b) Fire and Public Safety Select Committee – 21 June 2004

ACTION TO BE TAKEN BY COUNCIL :

THAT Miss H L Humby be nominated as Vice Chairman of the Fire and Public Safety Select Committee.

ACTION TO BE TAKEN BY THE COUNCIL :

THAT Mr M J Cunningham be nominated as Vice Chairman of the Environment and Transport Select Committee.

(d) Co-ordinating Committee – 8 July 2004

CRITERIA FOR CALL-IN

The Co-ordinating Committee was reminded that in recommending, to the full Council, a reduction in the size of Select Committees it was also of the belief that the number of Members required to activate a call-in should be reviewed. This was to take into account proportionality issues arising from the revised size of 9.

Consideration was given to a range of options and the guidance contained in the New Council Constitution Guidance Pack issued by the Department of Environment, Transport and the Regions in respect of the Local Government Act 2000. It was believed that, based on the concept behind the existing number for a call-in, this should be amended to 3 Members of the Select Committee.

ACTION TO BE TAKEN BY THE FULL COUNCIL

To amend the number of Members of a Select Committee required to activate a call-in to 3.

10. EXECUTIVE :

a) To consider the recommendation of the Deputy Leader that the Best Value Performance Plan be adopted.

A copy of the report considered by the Deputy Leader is attached as Paper D.

b) Portfolio Holders to give an update on major issues and to answer written and oral questions on budget or policy :

(i) The Leader (Mrs S A Smart)

(ii) Deputy Leader (Mr P G Harris

(iii) Adult and Community Services (Mr G Kendall)

(iv) Childrens Services (Mrs J L Wareham)

(v) Economic Development, UK and EU, Regional Issues (Mr H Rees);

(vi) Fire, Emergency Planning and Consumer Protection (Mr D J Knowles);

(vii) Resources (Mr R R Barry);

(viii) Sustainable Development, Environment and Planning Policy (Mrs T Butchers);

(ix) Tourism and Leisure (Mr J Fleming);

(x) Transport (Mr E Fox).

To guarantee a full reply Members must submit a question in writing or by electronic mail to Committee Services no later than 9.30 am on Tuesday, 20 July 2004. A further period of 10 Minutes will be allowed for oral questions to each Portfolio Holder.

M J A FISHER

Chief Executive Officer