ISLE OF WIGHT COUNCIL
Strategic Director
Corporate and Environment Services
County Hall
Newport
Isle of Wight
PO30 1UD
8 October 2002
To: ALL MEMBERS OF THE COUNCIL
You are hereby summoned to attend a MEETING of the COUNCIL to be held on WEDNESDAY, 16 OCTOBER 2002 in the COUNCIL CHAMBER, COUNTY HALL, NEWPORT, ISLE OF WIGHT commencing at 10.00 am for the transaction of the business set out in the agenda below.
PRAYERS
1. To approve as a correct record and to sign the Minutes of the meeting of the Council held on 11 September 2002 (Paper A).
2.
To
receive any declarations of interest.
3.
To
deal with any questions from members of the public.
Questions
may be asked without notice but to guarantee a full reply at the meeting, the
question must be delivered in writing or by electronic mail to Committee
Services no later than 10.00 am on Monday, 14 October 2002.
4. To receive any official communications and correspondence submitted by the Chairman.
5. To mark the departure of Mr Charles Waddicor, Strategic Director of Social Services and Housing, who is shortly to take up a new position as Director of Social Services at Oxfordshire County Council.
The Chairman to move :
THAT the
Council place on record its appreciation and most grateful thanks to Mr Charles
Waddicor for his hard work and
achievements over the last two and half years, in particular the award of two stars in the government’s recent
assessment of the country’s social services departments and wishes him much
success in his future career.
6.
To mark the retirement of Mr Alan Kaye, Head of Paid
Service.
The Chairman to move :
THAT the Council place on record its appreciation and most grateful thanks to Mr Alan Kaye for his long and distinguished service in education both in this country and abroad, and in particular, for his service to the Isle of Wight Council since 1995 as Director of Education and Community Development and since last year as Head of Paid Service, and to express to Mr and Mrs Kaye every good wish for a long and happy retirement.
7.
LOCAL DEMOCRACY WEEK AT 11.00AM
Students from a
number of local schools have been invited to put questions to the Council as
part of Local Democracy Week.
8.
EXECUTIVE :
(a) To consider the following matters as recommended by the Executive at its meeting on the 10 and 24 September and 8 October
(i)
Military Road - Stabilisation of
Afton Down and the Realignment of Carriageway at Shippards Chine
The Portfolio Holder reported on the background to the current situation with regard to proposals for the stabilisation of Afton Down and the realignment of Shippards Chine, Military Road, Freshwater. Following completion of the tendering exercise AMEC had been appointed as the preferred contractor. Subsequent negotiations had since taken place to discuss the way forward and to endeavour to reduce the original tender figure for the proposed works. Following a series of trials to assess the suitability of the ground and tests on a variant method of ground anchorage, the Council=s consultants High Point Rendel now proposed an alternative design, which included the proposals put forward by AMEC, to enable the works to be undertaken in a more efficient and cost effective way. The estimate, however, did not include for a number of possible risk items which were currently the subject of discussion, in order to clarify their impact on the final costs of the works. In addition, details of further savings which could be accrued with regard to the proposed realignment of the Military Road at Shippards Chine were also reported.
In order to reduce the potential risks it was
imperative for the stabilisation element of the works to be undertaken as soon
as practically possible. Costs of the
work undertaken to date had reduced the remaining 2002/03 capital budget
provision to £1,775,000 leaving a shortfall of £1,225,000 which could increase
due to possible additional costs for items of risk. This comprised of £625,000 shortfall on the stabilisation works
plus £600,000 for the carriageway realignment at Shippards Chine. The two local members expressed their
support for the proposals.
RESOLVED TO RECOMMEND TO COUNCIL :
THAT an allocation of £1,225,000 be agreed as
a first call from the 2003 - 2004 Highway Capital Budget, to allow for the
Afton Down works to start as early as practical.
(The report of the Portfolio Holder for Transport as considered by the Executive is attached as Paper B1)
(ii) RECOMMENDATION FROM THE MEETING OF THE LIAISON COMMITTEE HELD ON 20 AUGUST 2002
Consideration was given to the recommendation from the Liaison Committee to amend its title to Co-ordinating Committee in order to reflect its role.
RESOLVED TO RECOMMEND TO COUNCIL :
THAT the
title of the Liaison Committee be amended to the
Co-ordinating
Committee
(iii) ANNUAL LIBRARY PLAN
The
Portfolio Holder informed members that the Council was required to submit an
Annual Library Plan to the Department of Culture Media and Sport by the end of
September each year. The Plan was intended to be a working document that set
out how the Council intended to deliver its library services over the next
three years, especially in relation to the Government's targets for library
services. The Portfolio Holder and the
Select Committee would be addressing the issue of the introduction of the
minimum library standards that had been estimated to be as high as £180,000.
RESOLVED TO RECOMMEND TO COUNCIL :
THAT the Annual Library Plan be adopted
(The report of the Portfolio Holder for Education and Lifelong Learning as considered by the Executive is attached as Paper B2)
(iv) THE CORPORATE PLAN 2002 – 2005 ACHIEVING EXCELLENCE THROUGH TEAMWORK
The report of the Deputy Leader is due to be considered by the Executive on the 8 October 2002 and is attached as Paper B3. The resolution will be circulated at the meeting.
(v)
BYELAW TO REGULATE THE USE OF SKATEBOARDS
The report of the Portfolio Holders for Transport and Fire, Emergency Planning and Consumer Protection is due to be considered by the Executive on the 8 October 2002 is attached as Paper B4. The resolution will be circulated at the meeting.
(b) Portfolio Holders to give an update on major issues and to answer written and oral questions on budget or policy :
(i)
The Leader (Mrs S A Smart)
(ii)
Deputy Leader (Mr P G Harris)
(iii)
Agenda
21 and Countryside Matters (Mrs B Lawson);
(iv)
Economic
Development, UK and EU, Regional Issues (Mr H Rees);
(v)
Education
and Lifelong Learning (Mrs J L Wareham);
(vi)
Fire,
Emergency Planning and Consumer Protection (Mr D J Knowles);
(vii) Resources
(Mr R R Barry);
(viii) Social
Services and Housing (Mr R G Mazillius);
(ix)
Tourism
and Leisure (Mrs M A Jarman);
(x)
Transport
(Mr E Fox).
To
guarantee a full reply Members must submit a question in writing or by
electronic mail to Committee Services no later than 10.00 am on Tuesday, 15
October 2002. A further period of 7 Minutes will be allowed for oral questions
to each Portfolio Holder.
9.
To receive a report from the Chairman and to answer any
written questions in respect of the following Committees :
(a)
Select Committees :
(i)
Economic Development, Planning, Tourism and Leisure Services
(Mr J H Fleming);
(ii)
Education,
Community Development and Lifelong Learning (Mr J F Howe);
(iii)
Environment
and Transport (Mrs T M Butchers);
(iv)
Fire
and Public Safety (Mr G P Price);
(v)
Resources
(Mr G S Kendall);
(vi)
Social
Services, Housing and Benefits (Mr I R Stephens).
(b)
Regulatory Committees :
(i)
Development Control Committee (Mrs M J Miller)
(ii)
Licensing Panel (Mr C B Chapman)
(iii)
Regulatory Appeals Committee (Mrs M J Lloyd)
Any
questions from Members for items 9(a) and 9(b) above must be submitted in
writing or by electronic mail to Committee Services by 10.00 am on Tuesday, 15
October 2002.
M J A
FISHER
Strategic
Director
Corporate
and Environment Services