PAPER B

Committee: Education, Community Development and Life Long Learning Select Committee

Date: 8th July 2002

Title BUDGET MONITORING REPORT AS AT END OF MAY 2002

JOINT REPORT OF THE STRATEGIC DIRECTOR EDUCATION & COMMUNITY DEVELOPMENT AND STRATEGIC DIRECTOR FOR FINANCE & INFORMATION & COUNTY TREASURER

SUMMARY / PURPOSE

This report sets out the revenue budget and spending position for the services within this Committee’s remit, as at the end of May 2002. Subsequent reports will also include a Strategic Capital monitoring report for members information. The figures do not include budgets that are controlled elsewhere than the service concerned. These are monitored by the Committee which bears responsibility for the item concerned. (For example, Resources Select Committee monitors the building maintenance budget centrally, and building maintenance costs are not therefore shown against individual services below).

REVENUE EXPENDITURE

The report details both Gross & Net Expenditure + Income and is in two parts. Education Services are listed on pages one to four and Community Development Services on page five. Net Expenditure has been classified over SEVEN categories all of which have different spending characteristics. A brief description of each is as follows:

Category	Description	Page
One	Net Expenditure that conforms with a monthly spending profile and is within a tolerance of = +/- 5% of a target spending.	One
Two	Expenditure incurred or Income received in IRREGULAR intervals – Start or end of a Financial year OR Pupil/Initiative specific or subject to Year End Government Grants claims.	Two
Three	RESERVED EXPENDITURE where costs only incurred in exceptional circumstances	Two
Four	Net Expenditure which is largely recharged through Other Directorates or between LEA and Schools for SEN DEVOLVED expenditure.	Three
Five	Expenditure showing SIGNIFICANT DIVERGENCE from Target spending as identified in One above.	Three
Six	Expenditure subject to SERVICE LEVEL AGREEMENTS with Schools recharged at PERIODIC intervals	Four
Seven	DELEGATED SCHOOLS EXPENDITURE where spending decisions are determined by School Governors.	Four

Categories One and Two ONLY apply to Community Development Services details of which can be found on page five.

SPENDING REVIEW AS AT 31^ST MAY 2002

For Education Services, Net Expenditure is largely in line with that forecast with the exception of those services detailed in Category Five where staff vacancies have resulted in small fortuitous savings which will be offset by the costs of temporary staffing arrangements or service reinvestment which are not yet reflected in the above figures.

To some extent an increase in costs within Category Six – School SLA services are largely offset by decreased costs within Schools Delegated Budgets – Category Seven. Recharges for some services have yet to take place and in other instances schools have yet to sanction the payment for services pending the meeting of their next Finance Sub-Committee.

Net Expenditure on Community & Development Services also conforms with anticipated spending levels. However, it should be noted that significant ‘One Off’ costs have already been incurred as is the case for a number of Grants or Council support for the Winter Gardens and Theatre subsidies.

Contact point: Andrew King 823658

David Pettitt John Pulsford

Strategic Director Education, Community Strategic Director for Finance and Information

Development and Life Long learning and County Treasurer

Appendix 1 and 2