REASON FOR SELECT COMMITTEE CONSIDERATION

This Quarterly Performance Management Report is for the period 1^st July to the 30^th September 2004 and is for the Economic Development, Planning, Tourism and Leisure Services Portfolios. This second report for 2004-05 was presented to the Council’s Executive on the 17^th November 2004.

ACTION REQUIRED BY THE SELECT COMMITTEE

To receive the Quarterly Performance Management Report and Appendices insofar as it relates to the Economic Development, Planning, Tourism and Leisure responsibilities

Determine whether further information is required from the Portfolio Holder for Sustainable Development, Environment & Planning Policy for the two Areas to Watch identified in paragraph 4 of this report

Determine whether further information is required from the Portfolio Holders for the three performance indicators and PSA target 11, identified in paragraph 4 of this report

To determine if a further report is required from the Portfolio Holder for Tourism and Leisure relating to the finance issue detailed in paragraph 4 below

To determine whether or not to add any further enquiry to the Select Committee work programme in the light of the information received

Background

1. This Report for Quarter 2 2004-05 summarises performance for the responsibilities under the Portfolio Holders for Economic Development, Planning, Tourism and Leisure for the quarter ending 30^th September. The report format has been revised and now includes a risk assessment for the new and existing Areas to Watch; and a revised basket of key performance indicators, with quarterly target profiles.

2. Feedback from the previous Economic Development, Planning, Tourism and Leisure Select Committee when the Performance Management Report for quarter one 2004-05 was discussed, have been incorporated with the inclusion of:

· The actual number of affordable units will be shown in future against the performance indicator KPI-4a (page 7 - QPMR)

· The issues associated with PSA target 11 are still being discussed and will be resolved for the third quarterly report of the QPMR (page 3 – QPMR)

· The usage of the leisure centres and the impact of car parking charges continues to be an issue and further information will be added to the third quarterly report of the QPMR

3. Significant progress has been made throughout the quarter on the targets and activities within the Portfolio Holders responsibilities including:

SRB for Ryde – the Delivery Plan for 2004-05 has been agreed and signed by SEEDA, who have also approved Ryde Town Improvements project which will encompass the Public Realm Strategy work (page 2 – QPMR)

Area Investment Framework (AIF) – the final copy of the Performance Plan has now been submitted to SEEDA and the contract is due for signing. The draft 3 year funding proposal for SEEDA’s direct and devolved funding has also been submitted (page 2 – QPMR)

Government targets (BVPI 109b-c) are now being achieved on the minor and other planning applications determined within national timeframes (page 6 – QPMR)

Numbers of enquiries dealt with at the Tourism Information Centres and through the Call Centre are significantly ahead of quarterly estimates (page 8 – QPMR)

Sales for advertising in both the main Isle of Wight Guide and Winter Pocket Guide have exceeded targets (page 8 – QPMR)

· The majority of the performance indicators are on target

4. However, there are concerns on the following:

Areas to Watch:

· The increasing mismatch between the number of planning applications being received and the staff levels (page 6 – QPMR))

· The low yield of affordable housing on qualified sites in the UDP, this has been an area to watch for all five previous QPMR’s quarters 1-4 of 2003-04 and quarter 1 2004-05 (page 6 - QPMR). Appendix 2 should be read in conjunction with this update

Performance Indicators:

· KPI-1c (page 4 - QPMR) The total number of long-term claimants (Job Seekers Allowance) this quarter, for the second quarter in a row the actual has exceeded the quarterly target

· KPI-4a (page 7 - QPMR) Number of affordable housing units negotiated on qualifying sites identified in the UDP, there were no affordable housing units negotiated this quarter

· KPI-7 (page 10 - QPMR) – Number of visits this quarter to IWC funded and or managed sports and leisure facilities, the results show 4,372 fewer visits than had been expected for the quarter

PSA Targets:

· PSA Target 11 (page 3 – QPMR) - Performance of the target for unemployment still remains an area of concern, for two quarters the target has shown a zero return

Finance:

· Leisure Revenue Budget – significant pressure has been placed on the income streams of the service (page 11 - QPMR)

RELEVANT PLANS, POLICIES, STRATEGIES AND PERFORMANCE INDICATORS

Quarterly Performance Management Report Quarter 2 – 2004-05

Quarterly Performance Management Report 1 – 2004-05

CONSULTATION PROCESS

Heads of Service and their staff have supplied the information within the Quarterly Performance Management Report, with Directors being fully consulted on the content.

External consultation has not been necessary for this report as it is concerned with internal financial management arrangements.

FINANCIAL, LEGAL, CRIME AND DISORDER IMPLICATIONS

The report itself does not have any financial implications. However, if Members make any recommendations regarding services identified in this report, these may have financial implications.

It is a requirement of the Local Government Act 1999 to deliver best value in service delivery of which an effective performance management system is a significant part.

APPENDICES ATTACHED

Appendix 1 Quarterly Performance Management Report Quarter 2 – 2004-05

Appendix 2 Long-term Areas to Watch Action Plan – Planning low yield affordable housing

BACKGROUND PAPERS USED IN THE PREPARATION OF THIS REPORT

Quarterly Performance Management Report 1 (2004-05)

Quarterly Performance Management Reports 1, 2, 3 and 4 (2003-04)

Annual Action Statement 2004-05

Contact Point: Heidi Marshall, Principal Policy Officer, 823250 [email protected]

COUNCILLOR TERRY BUTCHERS

Sustainable Development, Environment and Planning Policy

COUNCILLOR JOHN FLEMING

Tourism and Leisure

COUNCILLOR HARRY REES

Economic Development, UK and EU, Regional Issues