ISLE OF WIGHT COUNCIL 

COMMUNITY RIGHT TO CHALLENGE 

EXPRESSION OF INTEREST 

Introduction

The Localism Act 2011 (the Act) introduces a right for relevant bodies to submit an expression of interest (EOI) in taking over the provision of a service on behalf of the Isle of Wight Council (the council). Where a valid EOI is accepted, the council is required to undertake a procurement exercise for that service, which may lead to the council awarding a contract for the provision of that service.   

The purpose of this form is to assist you in submitting an Expression of Interest under Part 5, Chapter 2 of the Localism Act 2011 (the Act).

Please read the statutory guidance and the information on the council’s website about the Community Right to Challenge before completing this EOI.

Submitting an EOI

It is recommended that you use this form to submit your EOI although you are not obliged to do so. Using this form will assist you to ensure sufficient information is provided for the council to evaluate your proposal.

During 2012, the council will accept EOIs between 1 October and 31 December (the invitation period).  Any EOI received outside of the invitation period will not be considered.

Your EOI together will all supporting documentation must be submitted to:

Procurement & Contract Management Unit 
Isle of Wight Council
County Hall
High Street
Newport
Isle of Wight
PO30 1UD

Or by email to:

righttochallenge@iow.gov.uk

Evaluating EOIs 

When the invitation period has closed the council will follow the process set out overleaf to consider the EOI.

1 October to 31 December, body completes and submits EOI.

EOI is received and acknowledged by Procurement and Contract Management Unit (PCMU). Initial checks carried out within 5 working days of receipt.

Is EOI complete - Yes

EOI passed to Strategic Manager PCMU and relevant Head of Service for validation within 15 working days of receiving EOI from PCMU.

Is EOI complete - No 

EOI will be rejected within 5 working days of initial check being completed. No further action is required.

Is EOI valid – Yes

Strategic Manager and Head of Service complete assessment of EOI within 20 working days of completing validation.

On completion of assessment Head of Service recommends to Directors’ Team whether EOI should be (a) accepted; or (b) rejected; or (c) modified.  

Decision of Directors’ Team will be discussed with relevant Cabinet Member within 5 working days and an officer record of the decision will be made in conjunction with the Member.

Is EOI accepted – No

Body is notified of rejection of EOI within 10 working days of decision.

Is EOI accepted - Yes

Body is notified of acceptance of EOI within 10 working days of decision and that procurement exercise is triggered.

Is EOI accepted – No unless modified

Body is notified within 10 working days of decision that the Council is minded to reject EOI and invites body to modify EOI.

										

When all EOIs have been determined a Cabinet Member Delegated Decision will be published setting out the decision reached in relation to each EOI, for endorsement.

Decision of Directors’ Team will be discussed with relevant Cabinet Member

Freedom of Information Act 2000

The Freedom of Information Act 2000 (FOIA) applies to the council and therefore information provided may have to be disclosed by the council in response to a request unless the council decides that one of the statutory exemptions applies.

Any information you provide will remain confidential and will not be disclosed to any other party except where required either for official audit purposes or it is deemed subject to the FOIA as detailed above.

DETAILS OF THE RELEVANT BODY 
Please note: Relevant bodies may submit an EOI in partnership with one or more organisations which are not required to meet the definition of a relevant body. Where you are submitting an EOI as a consortium or with sub contractors, this section of the EOI will need to be completed and submitted for all the members of the consortium or sub contracting arrangement.	
Relevant body/organisation, or if not an organisation the full name(s) of those making this EOI:		
If a consortium or sub contracting arrangement is being proposed, please identify the lead body:		
Contact name for enquiries about this EOI:		
Job title (if applicable):		
Address:

Post Code:		
Telephone number:		
Fax number:		
E-mail address: (if available)
Please note: this email address will be used for correspondence relating to your EOI		
Registered address if different from the above:

Post Code:		
Are you registered for VAT?
If so, please provide registration number: 	
	
Please indicate how you meet the definition of a relevant body: 
	(i) Voluntary or community body		
	(ii) Parish Council		
	(iii) Charitable body		
	(iv) Two or more employees of the council		
	(v) other (please specify) 		
Charities registration number (if this applies).  Please specify registering body and date of registration:		
Company registered number (if this applies): 		
Name and registered number of (ultimate) parent company (if this applies):		
Is your organisation registered under the Data Protection Act 1998:	Yes/No	Registration No:	
Is your organisation a small or medium-sized enterprise (SME)?	Yes/No	

FINANCIAL RESOURCE
Please note: Relevant bodies may submit an EOI in partnership with one or more organisations which are not required to meet the definition of a relevant body. Where you are submitting an EOI as a consortium or with sub contractors, this section of the EOI form will need to be completed and submitted for all the members of the consortium or sub contracting arrangement.	
Please provide accounts for the last three financial years (if applicable).	Included:

Yes/No	
Please provide a statement of Profit and Loss, turnover and cash flow position for last year or part year of trading plus an end period balance sheet (if applicable).	Included:
Yes/No	
If requested, would you be able to provide a banker’s reference?	Yes/No	
If none of the above is available please detail how, by the time of any procurement exercise the relevant body and if appropriate the consortium members and/or sub contractors will get funding to support its venture.	

	
Please provide any other information that supports your financial sustainability. This could include a business plan, parent company guarantees, sources of funding, steps you will take to protect your funds etc.	

	

SUB CONTRACTING AND CONSORTIA
If you intend working with other organisations to deliver this service you are advised to complete the table below, providing details of each organisation, their role in delivering the service and the intended relationship between you (as the Lead Body) and the other organisation(s) listed. 

Please note; Relevant bodies may submit an EOI in partnership with one or more organisations which are not required to meet the definition of a relevant body. Where you are submitting an EOI as a consortium or with sub contractors, this section of the EOI form will need to be completed and submitted for all the members of the consortium or sub contracting arrangement.	
Please indicate which applies:	
(a)	You are expressing an interest to provide the services yourself 	Yes/No	
(b)	You are expressing an interest in the role of Lead Body and intend to use third parties to provide some services (sub contracting)	Yes/No	
(c)	You are a consortium 	Yes/No	
(d)	You are Lead Body proposing a consortium which is not yet formed	Yes/No	
(e)	You are completing the EOI as a member of a consortium or a sub contractor in partnership with a Lead Body	Yes/No	
If your answer to the question above is (b), (c) or (d) indicate in the table below the relevant company/organisation name of the other consortium members or third party contractors and which elements of the contract they would be responsible for.	
Company/organisation	How much of the requirement and what will they deliver directly (%)	

		

		
THE SERVICE
Where you are submitting an EOI as a consortium or with sub contractors, this section of the EOI is to be completed by the Lead Body only but it will need to detail how the proposal will work with consortium members or sub contractors (if applicable).	
Please describe here the service for which you are submitting an EOI including the geographical area to which the EOI relates.  Your description should be as clear and detailed as possible to enable the council to understand which service(s) you are expressing an interest in.	

	
Please detail here your proposal for providing this service.  In particular this should cover:

•	How your EOI will promote or improve the social, economic or environmental well- being of the Isle of Wight and its peoples (Section 83(8) of the Act);
•	How you will meet the needs of service users;
•	Why you consider you and any members of your consortium or sub-contractors are suitable to provide or assist in providing the service;
•	Supporting evidence of how you and any members of your consortium or sub-contractors will be capable of providing or assisting in the provision of the service by the time of any procurement exercise;
•	Any other information to support your proposal.	

	
Please provide information about the outcomes you expect to achieve in providing the service.  Please also explain how you will measure these outcomes.	

	
If you are two or more council employees submitting an EOI, please provide details of your proposed engagement with those staff who would be affected by your proposal.	

	

DECLARATION 
Please note: Relevant bodies may submit an EOI in partnership with one or more organisations which are not required to meet the definition of a relevant body. Where you are submitting an EOI as a consortium or with sub contractors, this section of the EOI form will need to be completed and submitted for all the members of the consortium or sub contracting arrangement.	
1)	We certify that the information included in this EOI is true to the best of our knowledge and belief.

2)	We accept the conditions relating to the Freedom of Information Act 2000.

3)	We certify that we have not done and undertake that we will not at any time offer or agree to pay or paying or giving any sum of money, inducement or valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done any act or omission in relation to this EOI.

4)     We certify that to the best of our knowledge, this EOI and any accompanying information supplied, complies with the requirements laid down in respect of the Community Right to Challenge under the Localism Act 2011 and any subsequent regulations.  	
EXPRESSION OF INTEREST COMPLETED BY	
Name:		
Name of relevant body:		
Position (Job Title):		
Date:		
Telephone number:		
Signature: