INTEGRATED RISK MANAGEMENT PLAN TIMETABLE

FIFTH DRAFT

DATE	ISSUE	CONSULTATION	SERVICE PLAN
April 4	Commence
April 7	Chief Fire Officers’ Group Meeting – Outine	Letters of Consultation to Brigade Management Team on Guidelines 1 and 2 Letters of Consultation to Function Managers on Guidelines 1 and 2 Letters of Consultation to Station Commanders on Guidelines 1 and 2 Letters of Consultation on Guidelines 1 and 2 to: Fire Brigade Union Retained Firefighters Union Fire Officers’ Association Unison
April 9	Directors’ Group Future of the Fire Service
April 11	Integrated Risk Management Planning CACFOA Seminar D.L. contacts names to ODPM
April 17	Post Select Committee Meeting - agree outline timetable Regional IRMP Meeting at Reigate (plus after this meeting there may be other Regional meeting dates)
April 28	Chief Fire Officers’ Group Meeting - Update from Stn O Apter Integrated Risk Management Board Meeting
May 12	Brigade Management Team Meeting - Discussion Integrated Risk Management
DATE	ISSUE	CONSULTATION	SERVICE PLAN
May 14	IRM Regional Group Meeting	CFO and Stn O Apter to attend
May 15	1100 hrs Function Managers Meeting (Task Group). Compile Select Paper Integrated Risk Management outline	Definition of the Function Managers role within the task group. Outline National & Regional Issues.
May 16	D.L. replies to consultation on Guides 1 and 2	Function Managers Station Commanders
May 19	1000 hrs. Chief Fire Officers’ Group Meeting 1030 hrs. Integrated Risk Management Board Meeting	Discuss Outcomes from Regional Meeting
May 22	1000 hrs. Meeting with FBU – Inform of Timetable. D.L. collate replies and complete submission Portfolio Holder delegated decision 1400 hrs. Meeting with Rep Bodies / FOA / RFU / Unison – Inform of Timetable	Beginning of Consultation with FBU Draft Committee Paper to Board Members Beginning of Consultation with other Rep Bodies	Identify Budget Areas for Growth and or Deficiencies for 04/05/06/07 May need to be Guestimates
May 28	1000 hrs. Task Group Meeting	Update on latest information and offer guidance
May 29	Brigade Management Team Evaluation Day – Plan way forward Sign off delegated decision and send consultation comments to ODPM	Previous Action Plan. Presentation given by Stn O Apter that will be given to all personnel.
May 30	D.L. Paper to Select Committee outlining Integrated Risk Management	To be sent to Committee Services by this date
Following Consultation	Presentation given by CFO/DCFO & Stn O Apter	June 3^rd – 11.00 - Task Group (Function Managers) @ BTC June 3^rd – 14.00 - Day Staff Officers and Support Staff @BTC June 4^th – 10.00 – Red Watch @ A1 June 4^th - 19.00 – A4 & A5 @ BTC June 6^th – 10.00 – Blue Watch @ A1 June 6^th – 12.00 - Control Staff @ Control Cont: June 9^th – 14.00 – Green Watch @ A1 June 9^th – 19.00 – A1 Retained @ A1 June 10^th – 10.00 – White Watch @ A1 June 10^th – 19.30 – A6 & A7 @ A6 Stn O Apter on A/L June 16^th – 19.30 – A2 & A3 @ A2 June 17^th – 19.30 – A9 & A10 @ A9 June 23^rd – 19.30 – A8 @ A8
DATE	ISSUE	CONSULTATION	SERVICE PLAN
June 2	1000 hrs. Chief Fire Officers’ Group Meeting 1030 hrs. Integrated Risk Management Board Meeting Commence parallel drive to create strategy
June 3	Create consultation programme and activities	Council Communications & PR Manager
June 9	Select Committee introduce Guides 1 and 2 and Integrated Risk Management Plan and Timetable
June 13	Post Select Committee Meeting - determine shape of Paper for next Select Committee
June ?	Directors’ Group Update
June 30	1000 hrs. Chief Fire Officers’ Group Meeting - receive draft Select Paper
July 1	1030 hrs. IRM Project Management Board Meeting
July 4	D.L. send Select Paper to Committee Services D.L. Programme of consultation	Communications & PR Manager
July 7	1000 hrs. Chief Fire Officers’ Group Meeting - consultation programme confirmation 1030 hrs. Integrated Risk Management Board Meeting
DATE	ISSUE	CONSULTATION	SERVICE PLAN
July 9	1000 hrs. Task Group Meeting	Evaluate Phase 2 & 3
July 16	FBU Update	Update Progress Report
July 17	Emergency Services Joint Liaison Group Meeting – outline presentation Rep Bodies Update	Update Progress Report
July 18	Post Select Committee Meeting
July 21	1000 hrs. Chief Fire Officers’ Group Meeting 1030 hrs. Integrated Risk Management Board Meeting
July 22	Task Group Meeting	Produce submission on phase 3 (identifying improvement opportunities)
July 23	Brigade Management Team Meeting – measure performance so far and D.L. work for 31 July	Resources Requirements as per phase 4
July 31	Evaluation Day – finalise submission from Functions		Items to be included in Service Plan & Budget Provision
August 1 to 15	Gather together all information
August 1	Compile Select Committee Paper		Plus Service Plan Paper
August 4	D.L. send Select Committee Paper to Committee Services		Plus Service Plan Paper
August 11	Select Committee – Updated Paper		Plus Service Plan Paper
August 15	Post Select Committee Meeting – Update and finalise next steps
August 18	1030 hrs. Integrated Risk Management Board Meeting Compile final Strategy document
DATE	ISSUE	CONSULTATION	SERVICE PLAN
August 20	Brigade Management Team Meeting
August 25 - 29	All Key Stakeholders (IRM MGT Board & Task Group)	Programme all week for workshops, meetings, brainstorming & plenary sessions
September 3	D.L. complete Strategy document for consultation
September 4	Directors’ Group Meeting, Draft Consultation Document		Draft Service Plan Action Plan
September 10	Executive Committee Meeting
September 15	1030 hrs. Integrated Risk Management Board Meeting
September 17	Brigade Management Team Meeting Executive call in period ends
September 22	1030 hrs. Integrated Risk Management Board Meeting D.L. Process complete pre Stakeholder consultation
September 25	Evaluation Day – Projection for during and past consultation	Draft Committee Paper to Board
October 1	Commence consultation programme Commence work on Reporting Monitoring and Audit arrangements	Key Stakeholders Communication & PR Manager
October 13	Select Committee		Budget Recommendation to Executive
October 16		Emergency Services Joint Liaison Group
October 20 DATE	1030 hrs. Integrated Risk Management Board Meeting ISSUE	CONSULTATION	SERVICE PLAN
October 31	D.L. send update Select Committee Paper to Committee Services
November 10	Select Committee - Update
November 14	D.L. on Reporting Monitoring and Audit arrangements
November 17	1030 hrs. Integrated Risk Management Board Meeting
December 31	Collating all consultation replies D.L. end of consultation
January ?	Report to Executive Committee Results of Consultation	Note: Just like Development Control Committee
January 12	1030 hrs. Integrated Risk Management Board Meeting
January ?	Report outcome to Directors’ Board (Date?)
January 31	D.L. for completion of Strategy and Action Plan
February 2	1030 hrs. Integrated Risk Management Board Meeting
February ?	Report outcome to Select Committee
February ?	Decision from Executive Committee (Date)
February ?			Council Approve Budget
DATE	ISSUE	CONSULTATION	SERVICE PLAN
March 17	Decision from Full Council (Date)
April ?	Commence Implementation of Action Plan

COLOUR CODING:

Phase 1

PHASE 1

Phase 2

PHASE 2

Phase 3

PHASE 3

Phase 4

PHASE 4

Phase 5

Phase 6

Phase 7

Phase 8

Phase 9

Phase 10