No.	Issue to be addressed / recommendation	Priority 1 = Low 2 = Med 3 = High	Comments	Date	Progress to Date
1	Members should be actively involved in the consultation process for IRMP, especially in relation to targeting resources within overall council expenditure priorities and acting as agents of challenge and scrutiny.	3	Select Committee Report on Service Plan to Select Report on IPDS progress to Executive Committee Feedback to Select Committee Members information folder FSEC Seminar for all Members Fire Round Table Group Members to attend consultations (3 Executive Members plus others as available)	19.07.04 20.09.04 20.10.04 19.04.05 Nov 04 Nov 04 Commence Sept 04	ü 18.10.04 Went to Informal 04.10.04. Went to Executive on 01.12.04. New date to be arranged. Temporarily suspended as agreed with Representative Bodies and Members Staff Panel met 4 times, 2 of which were attended by Select Committee Members
2	The brigade needs to ensure that using good practice from other brigades/organisations is seen as the norm when developing IRMP and the corporate plan.	1	Attendance at Regional IRMP Group Use Audit Commission best practice Member of FSEC Regional Team Member of Regional Management Board Fire Service Improvement Team Liaison with other brigades	Continuing	ü ü ü ü ü ü
3	Lack of effective communication/ engagement throughout the brigade is a serious barrier to progressing all aspects of Modernisation. The brigade needs to work jointly with the council, using their expertise, to develop a robust communications/ consultation strategy, with clear leadership, as a matter of some urgency	3	Commence Consultation Meetings with RFU Monthly Newsletter seek contributions from staff review editorial arrangements Communications Strategy created by Staff Working Group and Best Practice from four other Brigades Seek wider participation of staff Implement (after negotiations with FBU) the Industrial Relations Protocol Create Industrial Relations Protocol with RFU	30.07.04 Aug 04 Oct 04 Jan 05 Apr 05 Apr 05	ü Planned to re-commence following CPA Review. ü Strategy produced and being delivered internally. Implementation end June 05 Implement end June 05
4	The brigade needs to allocate responsibilities, set milestones and identify clear priorities to enable a clear methodical assessment of progress against action plan targets.	3	Administrative process created to monitor FAIRMaP Action Plan Quarterly Performance -Management Report to Select and BMT	Jan 05 From Jan 05	Project management system being developed. ü Quarterly
5	The Brigade needs to ensure that there are clear links between the IRMP and effective medium term financial planning, both within the immediate service and with the council overall.	2	Service Plan Service Plan to Select Committee Best Value IPDS Progress Report Quarterly meetings with the Chief Financial Officer Including 6 monthly meetings with Cllr Knowles, Portfolio Holder	24.3.05 Sept 04 17.11.05 Quarterly from Sept 04	Service Plan submitted to Policy Team ü 2005/6 funding agreed. Work progressing, MTFP schedule for end July 05.
6	There needs to be a transparent assessment of whether the existing structure and skills meets the challenges of the extensive change agenda and the business needs of the modern fire service. This should be approached jointly with the council’s HR team.	3	Capacity and Business Needs Team (including Corporate HR and Policy Team)	Apr 05	Completion planned for delivery in current year.
7	Joint working with the council needs to be more robust and become through regular, programmed and specific contact, become integrated into the work of the brigade.	3	Ginny Gledhill to represent Brigade on Regional HR Development Group Corporate ICT Project assistance PIA Monitoring Meeting IPDS Progress Group Monthly Budget Monitoring with Budget Accountant Quarterly meeting with Chief Financial Officer Quarterly Performance Management Report Quarterly Risk Management Meeting with Bob Streets	Apr 05 Apr 05 Aug 04 Oct 04 Ongoing Ongoing Quarterly Quarterly	Brigade now represented by Max Burton, Head of Human Resources. Received from ICT Department, DIPs being installed – at prototype trial stage. Ongoing Group report considered by Executive Committee on 1.12.04. Group to be reconvened following CPA Review. Performance Management is a standing item on the Brigade Management Team (BMT) agenda Strategic Risk Group meetings are held very 3 months.
	Rank to Role
8	The brigade needs to take better advantage of overall council experience to develop role maps and to match service needs with capacity.	2	Corporate HR advice is to wait for advice from IPDS Hub Corporate HR to cross map rank to role principles for Support Staff with existing Council Policies	Mar 05 Apr 04	Rank to Role assessments and evaluations will be carried out Regionally. The IOW will have representation on the Working Party. Not yet commenced.
	IPDS
9	The brigade needs to ensure that there is a clear strategy for funding IPDS now and in the future. This must have member “buy-in”.	3	Funding for 2005/6 agreed.	Nov 04	ü
10	More work is needed to identify and cost further alternative training providers to ensure value for money and the flexibility to meet the needs of all groups of staff.	2	Best Value Team, IPDS Progress Group report to BMT and Executive	Nov 04	ü
11	The brigade needs to introduce regular PDPs/ supervisory meetings to all staff as soon as possible. Training to enable managers to undertake PDPs effectively needs to be expedited.	3	PDP’s to tie in with Training Needs Analysis PDP’s to tie in with Service Planning Process	Sept 04 May to July 05 Annually	The Corporate PDP process for all officers’/support staff (from CFO to W/T Stn O’s) has been completed. Work is on-going with Retained Stn O’s. All other personnel W/T and Retained – Ff to Sub O’s are undergoing a PDR (agreed by the Chief Executive/Claire Shand) with the results being used to help form TNA from 2006 onwards. ü
12	A project plan for the implementation of workplace assessments with milestones for the completion of PDPs for manager and staff should be developed in the near future.	3	Plan to be completed in association with Corporate HR (Claire Shand)	Sept 04	Same as 11 above.
	Overtime
13	The Brigade needs to undertake a comprehensive review of the opportunities available for preplanned overtime to maximise resource capacity.	2	Corporate HR to undertake a comprehensive, fully costed review and make recommendations in consultation with the relevant Unions	Apr 05	Overtime Policy agreed and published.
14	The use of pre-planned overtime should be incorporated into the IRMP action plan with clear targets and outcomes.	2	Dependant upon above Review arrangements in Best Practice Brigade(s)	Feb 05 April 05	Policy Produced, IRMP action plan under review.
	Duty Systems
15	The brigade needs to have a more wide-ranging debate on the options for changes to duty systems. This will secure staff engagement and commitment and allow all opportunities to be explored to meet IRMP aspirations.	3	On publication, evaluate ODPM report on Retained issues and recommend actions Discuss with Wholetime Personnel options for changes to duty systems	Apr 05 Apr 05	Will be part of improvement plan following CPA Review. Consultation with all 4 Watches on alternative duty system has been carried out. Further reviews incorporating risk assessments carried out and linked to Surrey FRS experience. Commencing 2006
	Part-Time Working
16	The brigade needs to undertake a comprehensive review of the opportunities for part-time working.	2	Corporate HR to undertake a comprehensive, fully costed review and audit and make recommendations	Apr 05	Draft Policy out for consultation. Implementation planned June 05.
17	The brigade needs to work more effectively with the council in delivering this aspect of the Modernisation agenda.	3	Corporate HR to undertake a comprehensive, fully costed review and make recommendations (see 16 above)	Apr 05	No further action. Managed internally.
	Financial Diagnostic
18	There needs to be a robust and systematic approach to short/ medium term financial planning.	3	Chief Financial Officer to review arrangements and make recommendations	Apr 05	Medium Term Financial Plan currently being drafted for implementation end Jul 05. Project planning to include finance (costs v. savings etc)
19	There needs to be effective monitoring of the IRMP Action Plan and its associated resource implications. The Action Plan should include financial milestones to underpin funding arrangements, and any new funding bids and to review such funding arrangements against priority areas.	3	To establish appropriate mechanisms	Apr 05 Apr 05	Performance monitoring utilising project management methodology will include financial analysis to inform medium and long term financial planning process. Revision of IRMP in progress.
	Modernising Agenda
20	Senior management need to ensure that staff understand the progress made on the IRMP Action Plan and how they have contributed to this. Action Plan targets should be cascaded to individual members of staff through PDPs.	3	PDP Rollout Quarterly Performance Management Report to Action Groups	Ongoing Oct 04	PDR role out completed. System embedded in Service. ü