COMMITTEE ROOM 1, COUNTY HALL, NEWPORT, ISLE OF WIGHT

*(Members of the Select Committee are reminded that an inspection of the existing Records Office at Hillside, Newport will be undertaken prior to the meeting. Please be at the Record Office at 9.15 am.

Membership : Mr J F Howe (Chairman), Mrs B D Clough (Vice Chairman), Mr C M Gauntlett, Mr C R Hancock, Mr P D Joyce, Mr R G Mazillius, Mr A J Mellor, Mr K Pearson, Mr R C Richards

Co-opted - Sister Patricia, Archdeacon Dr T Reader (Church representatives), Mr A Wood, 1 vacancy (Parent Governors)

The Chairman and Vice Chairman of the Council (Mrs M A Jarman and Mr J Effemey) are non-voting members.

Portfolio Holders : Mrs J L Wareham – Children’s Services

Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to Select Committee Support before the commencement of the meeting, such notification to detail which items the member is attending for.

AGENDA

1. MINUTES - PAPER A - To confirm the Minutes of the meeting held on 15 June 2004.

2. DECLARATIONS OF INTEREST - To invite Members to declare any interest they might have in the matters on the agenda.

3. PUBLIC QUESTION TIME - To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to the Committee Administrator no later than 9.30 am on Friday, 2 July 2004. Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a fully reply will be given at the meeting.

4. URGENT BUSINESS - To consider any matters which, in the Chairman's opinion, are urgent.

5. FORWARD PLAN – To consider whether any items included on the latest Forward Plan (as shown on http://www.iwight.com/council/what_is_a_council/Forward_Plan/) should be included in the Select Committee’s Workplan. The Portfolio Holder will also have the opportunity of advising the Select Committee of any proposed delegated decision to be taken within the next month.

POLICY DEVELOPMENT

6. COUNTY RECORD OFFICE AND STORAGE OF ARCHIVES – PAPER B – To consider the report of the Portfolio Holder.

7. MEMBERS’ QUESTION TIME - A question must be submitted in writing or by electronic mail to the Committee Administrator no later than 9.30 am on Monday, 5 July 2004.

8. NEXT MEETING - The next scheduled meeting will be held on Tuesday, 17 August 2004 at 9.30 am at County Hall, Newport. The agenda for that meeting is likely to include :

¬ School Organisation Consultation

Details of this and other Council committee meetings can be viewed on the Isle of Wight Council's web site at: http://www.iwight.com/council/meetings/meetings.asp

The information contained in this agenda is available in Braille, large print, tape and community languages. Please contact the Committee Administrator on ( 823285.