Quarterly Performance Management Report 2004-05

Select Committee Report – Children’s Services

Quarter 3 Report: October - December 2004

Contents

Section 1: Summary

1.1 Performance Summary:

· Performance Indicators – KPI’s & PSA Targets Page 1

1.4 Priority Improvement Areas Page 1

Section 2: Performance Management & Assessment – By Portfolio

Including information on the following areas

· Key Achievements for the Quarter

· Areas to Watch and action to be taken this quarter

· Performance Management information on: – Key Performance Indicators & PSA targets

2.2 Children’s Services Page 2-4

Section 3: Finance Report Page 5-6

3.1 Revenue Report

3.2 Capital Report

Appendix 2 - Corporate Parenting Indicators

Section 1: Summary – Quarterly Performance Management Report 2004-05 Quarter 3 (October-December)

1.1 Performance Summary: – Performance Indicators

Performance Indicators by Portfolio – QUARTERLY ACHIEVEMENT OF TARGETS

PORTFOLIO	No. of Indicators	Target Achieved	WITHIN 5% TARGET	Target Not Achieved	NO Quarter targets
CHILDREN’S SERVICES	4	2 = (50%)	1 = (25%)	1 = (25%)

PSA Targets by Portfolio – QUARTERLY ACHIEVEMENT OF TARGETS

PORTFOLIO	PSA Targets	Target Achieved	WITHIN 5% TARGET	Target Not Achieved	No Info
CHILDREN’S SERVICES	3	0	1 = (33%)	2 = (67%)	0

1.2 Priority Improvement Areas

· School Performance - Action plans for improved GCSE performance now agreed and in place with each High school. Article to draw the relationship of attendance and achievement published in December 2004 Wight Insight, well received. Partnership mathematics project with University College Chichester is being implemented in each High school. 2005 indicative target ranges for each High school have been agreed for GCSE results. As a minimum this would give 52% 5*A-C across the Island and maximum of 60% 5*A-C passes.

SECTION 2: PERFORMANCE MANAGEMENT & ASSESSMENT – BY PORTFOLIO

2.2 PORTFOLIO: CHILDREN’S SERVICES

CORPORATE OBJECTIVE: Raising education standards & promoting life long learning

Key Achievements Quarter 3 – 2004-05

Retention of 2 star rating with ongoing evidence of continually improving performance in relation to assessments on time

Successful implementation of the DfES Extended Schools initiative within the Authority. From April 2005 22% of Island schools will have Extended School status. The Authority’s approach has been praised by the DfES and used as an exemplar of practice in the South East region. This Island’s approach includes - Improvements in pupil's behaviour, attendance, motivation and achievement through: on-site integrated health and social care; creation of a learning culture; positive adult role models; increased parental involvement; wider activities helping to re-engage pupils in school and learning - access to on-site services for staff, pupils and community - part in neighbourhood renewal - opportunities for children outside school hours - a closer relationship between school and community

Successful implementation of the Provider Group as part of the joint Authority and Local Learning Skills Council (LLSC) 14-19 Area Action Plan. This brings together all 14-19 providers in a forum for increased provision and collaboration. This work is supported by a service level agreement with the LLSC, which has allowed the appointment from April 2005 of a quality assurance Consultant for 14-19 provisions across all Island providers.

School Organisation consultants appointed and on target to deliver preferred option(s) by the end of January 2005

86% of Island schools have received a presentation on the third phase of Workforce Reform. (National target: 60%)

Profile of corporate parenting has been raised through cross agency annual conference, which included powerful drama presentation from young people. Agreement for corporate parenting panel to be chaired by members.

Areas to watch – 2004-05

Quarter Reported

Area to Watch

Action to be taken

Risk Assessment

Q3/Q4 2003-04

Q1/Q2/Q3 2004-05

Educational Performance of Looked After Children

In depth analysis of year 11 profiles—actual and potential, leading to more detailed action planning. Improved, robust management of service, including regular steering group meetings tracking progress.

Risk Score = 9

Impact 3 Likelihood 3

Strengthened staffing of Looked After Children Education Service has led to refocusing the priorities in depth analysis undertaken of the cohort, leading to detailed individual action planning

Analysis of the individual pupil profile within the Cohort indicates potential improvement in July 2005 over the previous year.

Q2/Q3

2004-05

Pupil achievement for fifteen year olds at GCSE Key Stage 4.

Specific improvement actions agreed and in place in each High School as part of the Priority Improvement Area (PIA) to improve GCSE performance.

Risk Score = 8

Impact 4 Likelihood 2

NEW Q3

2004-05

Progression of cluster working

Clarification of vision and purpose, which will be cascaded to staff and re-energised.

Risk Score = 6

Impact 3 Likelihood 2

Quarter Reported

Area to Watch

Action to be taken

Risk Assessment

Q2/Q3

2004-05

Continued rise in fixed term exclusions – Fixed term exclusions are periods when children are not allowed on school premises

Annual report to schools to be sent out, with follow up work directed at schools with known issues with fixed term exclusions.

(Autumn term)	Permanent Exclusions	No. of Fixed Exclusions	No. of Male Exclusions	Number of Female Exclusions	No. of days lost
2003/2004	3	375	263	112	1193.5
2004/2005	5	340	244	96	1196

Risk Score = 6

Impact 2 Likelihood 3

PERFORMANCE MANAGEMENT INFORMATION – KEY PERFORMANCE INDICATORS

Please note that the figures in brackets are the quarterly target profile figures for each of the Indicators

Corporate Priority (Corporate Plan 2002-05)	KPI Description	Q1 - 2004 Apr- June (Profile)	Q2 - 2004 July-Sept (Profile)	Q3 - 2004 Oct-Dec (Profile)	Q4 - 2005 Jan-Mar (Profile)		Target 2004-05	Comments
		Performance Assessment Actual Against Profile				ìèî	Actual 2003-04
Raising achievement levels	1. Percentage of 15 year old pupils in schools maintained by the local education authority achieving five or more GCSEs at grades A*-C or equivalent. (BVPI 38)			43.9%			51%	Validated figure as published in the DfES Achievement tables for 15 year olds - January 2005. Slight decline from 2003/04 position. 3 yr trend flat line indicating under-achievement by schools and reflecting underlying weakness in core English & mathematics performance. Action plans in place with High schools to secure improvement for 2004/05
				(44.8%)			44.8%
				î
	2. Percentage of half days missed this quarter due to total absence in secondary schools maintained by the local education authority (BVPI 45)	7.66%	7.5%	7.2			7%	The Q3 figure continues the downward trend towards the target figure. Authorised absence = 6.04% Unauthorised absence = 1.12%
		(7%)	(7%)	(7%)	(7%)
		î	î	è			7.9%
Protecting and providing for vulnerable adults & children	3. The number of looked after children per 1,000 less than 18yrs at end of quarter (Local Indicator)	5.87	5.79	5.38			5.7	Tight scrutiny of this indicator has led to the Service staying on target
		(6.0)	(5.9)	(5.8)	(5.7)
		ì	ì	ì			6.05
	4. The number of looked after foster care children placed on the mainland excluding placed for adoption and with family/friends (Local Indicator)	18	18	18			17	On-going scrutiny has maintained this target at a reasonable level
		(22)	(20)	(19)	(17)
		ì	ì	ì			22

PERFORMANCE MANAGEMENT INFORMATION – LOCAL PUBLIC SERVICE AGREEMENT TARGETS

Please note that the figures in brackets are the quarterly target profile figures for each of the Indicators

Corporate Objective	PSA Target & Summary	Q1 - 2004 Apr- June	Q2 - 2004 July-Sept	Q3 - 2004 Oct-Dec		Q4 - 2005 Jan-Mar		Target 2004-05		Comments
		(Profile)	(Profile)	(Profile)		(Profile)		Actual 2003-04
Raising Education Standards & Promoting Lifelong Learning	1. Education - Key Stage 3 – raise achievement levels by 2% above target in the Development Plan by 2006	English 65% Maths 69% Science 63% ICT 72% (English 72%) (Math 74%) (Science 71%) (ICT 74%)						English 72% Math 74% Science 71% ICT 74%		All figures are still provisional for 2004. Final tables will be published by the DfES for the end January 2005. A weakness in the 2004 national tests, particularly in English and Science, has reduced the robustness of 2004 results.
		î						English 65% Maths 68% Science 69% ICT 72%
	2. Education - Number of adults participating in and obtaining skills to raise achievement of 7 & 11 year olds by 2% in schools of significant disadvantage by providing family literacy support & improving adults basic skills	No.s = 148 Gaining skills = 83	No.s = 148 Gaining skills = 83	No.s = 148 Gaining skills = 83			No.s = 110 Gaining skills 90		Participation rates remain above the PSA target, however the qualification rate is marginally below the PSA target.
		(No.s = 110) (Gaining skills = 90)	(No.s = 110) (Gaining skills = 90)	(No.s = 110) (Gaining skills = 90)	(No.s = 110) (Gaining skills = 90)		No.s 148 Gaining skills 83
		è	è	è
	6. Improve the education & employment outcomes of care leavers aged 19yrs	A4 – 53% QP8 – 0%	A4 – 61% QP8 – 32.5%	A4 – 59% QP8 – 32.5%			A4 – 58% QP8 – 52%		QP8 continues to fall short of the PSA target. A trainer has now been employed to assist in the future delivery of this target. PAF A4 remains on track to achieve the quarterly target. PAF A4 - Percentage of Looked After Children achieving Education, Training and Employment at the Age of 19 QP8 – proportion of looked after children obtaining 5 GCSE’s grades A*-C during the most recent school year as a ratio of the proportion of all children in the local authority achieving these standards
		(A4 – 58%) (QP8 – 52%)	(A4 – 58%) (QP8 – 52%)	(A4 – 58%) (QP8 – 52%)	(A4 – 58%) (QP8 – 52%)
		î	î	î

SECTION 3: FINANCE REPORT

3.1: Revenue Budget Monitor by Portfolio – to the end of December 2004

Children’s Services
Education – Schools Block	Net expenditure in all areas is slightly below the target percentage of 75%. This can be attributed to the receipt of Specific Grant in advance of expenditure, and expenditure which is incurred at the end of the Financial year. It is anticipated that at year-end all budgets will have been fully expended.
Education – LEA Block
Children’s & Family Services

3.2: Revenue Expenditure Budget Monitor by Portfolio – to the end of December 2004

Portfolio Holder Summary Report - Revenue (Revised) + Commitments

Revised Spend To

Budget Period Committed Left

8A Children's Services £85,946,479 £54,682,908 £143,952 £31,119,620

8B Adult and Community Services £34,250,883 £23,115,537 £457,789 £10,677,556

8C Fire, Emergency Planning & Consumer Protection £9,768,057 £6,442,702 £272,436 £3,052,919

8D Tourism and Leisure £5,553,235 £2,329,131 £655,589 £2,568,515

8E Economic Development £293,577 £265,755 £0 £27,822

8F Transport £8,965,943 £2,640,739 £835,482 £5,489,722

8I Sustainable Development, Environment, Planning £12,546,623 £6,063,386 £2,844,943 £3,638,294

8Z Resources £7,688,448 £11,311,169 £392,618 -£4,015,338

£165,013,245 £106,851,327 £5,602,808 £52,559,109

Notes

1) Budgets revised from original to take account of carry forwards from previous year, additional grants etc

2) Spend to date represents 64.8% of approved budget and includes expenditure incurred to 31 December 2004

3) Spend and commitments represent 68.2% of approved budget

4) Spend to date excludes capital financing charges, support service charges and other adjustments and recharges

5) Spend to date on Resources Portfolio service areas includes gross expenditure on support services prior to recharges being made

6) Spend to date on Resources Portfolio also includes expenditure incurred on Housing Benefits pending receipt of Government grant

7) Total figures may not add up exactly due to rounding

8) Staff costs account for approximately 73% of the Children’s Services budget. The committed figure shown above relates to the purchase of supplies and services only. It is estimated that a further £18m is committed for staff costs from January until the end of the financial year

3.3: Capital Expenditure Budget Monitor by Portfolio – to the end of December 2004

Portfolio Holder Summary Report - Capital + Commitments

Revised Spend To

Budget Period Committed Left

8A Children's Services £10,766,403 £7,011,329 £4,226,203 -£471,129

8B Adult and Community Services £5,388,447 £1,679,097 £172,309 £3,537,041

8C Fire, Emergency Planning & Consumer Protection £290,702 £69,183 £37,820 £183,699

8D Tourism and Leisure £243,333 £66,635 £20,079 £156,619

8F Transport £7,898,173 £3,194,641 £558,574 £4,144,958

8I Sustainable Development, Environment, Planning £3,360,943 £2,657,264 £22,272 £681,407

8Z Resources £1,364,082 £944,636 £454,113 -£34,667

£29,312,083 £15,622,785 £5,491,370 £8,197,928

Notes

1) Spend to date represents 53.3% of approved budget and includes expenditure incurred to 31 December 2004

2) Spend and commitments represent 72.0% of approved budget (see note 3 below)

3) The apparent over-commitment on Children’s Services relates to committed expenditure which will not be incurred until next financial year

4) Total figures may not add up exactly due to rounding

Appendix 2

LOOKED AFTER CHILDREN

A

M

J

J

A

S

O

N

D

J

F

M

The number of children looked after by the IOW Council

159

158

152

165

160

154

155

161

160

These are the actual numbers of looked after children

1. The number of looked after children who have had 3 or more placement moves in the last year. (Performance 02/03 PAF A1 ————— )

25

21

23

23 - 9

18 - 10

19 - 12

20 - 15

17 - 15

17 - 17

The first three figures (A M J) and the top two next figures (J A) are cumulative and apply to the preceding 12 months i.e. August figure of 18 = 18 children have had more than 3 placement moves from August 03 – August 04. The bottom figure is the number having 3 or more placement moves since 1.04.04.

The number of children looked after who are excluded from school (E) or are receiving a part-time education (PT) (E/PT) – Temp exclusions does not include schools figures.

3E 5PT

2E/ 7PT

4E/ 16PT

2E 5PT

School Holiday

6E 5PT

4E 6PT

6E 9PT

3E 9PT

E = fixed term exclusions that the LEA know about, this does not included permanent exclusions. PT includes education provision at Thompson House. The drop from June to July was because11 of the children became 16 and are considered as school leavers and as such, are not then included in the total.

The number of children looked after who have a current Personal Education Plan in place.

119/ 130 92%

90/ 130 69%

91/ 128 71%

82/ 125 65%

109 /120 90%

109 /118 92%

101/121 83%

Top number (numerator) is those who have a PEP bottom number (denominator) the number of looked after children who are of school age

2. The annual looked after children GCSE results as a % of the year cohort: 1 ) 1 GCSE A-G ( 2) 5 GCSE A-C

55.5% - 11%

3. The number of children looked after who have had a health assessment in the last year collected once @ year (Performance 02/03 PAF C19 ————— )

137

4. The number of looked after children who have been looked after for four years plus and have been in the same placement for the last two years (Performance 02/03 PAF D35 ———— )

46%

28 - 52 - 57%

30 - 53 - 57%

39 - 61 - 64%

39 - 59 - 66%

43 - 63 - 68%

43 - 63 - 68%

For July and August we have broken down into numerator the no of LAC who have been in the same placement for 2 years plus, against the denominator which is all children in our looked after system who have been looked after for 4 or more years. Bottom number the %.

CARE LEAVERS

A

M

J

J

A

S

O

N

D

J

F

M

5. The number of care leavers in higher education, training and employment(Performance 02/03 PAF A4 ——— ) on their 19^th birthday.

1/2 50%

1/4 25%

2/6 33%

4/9 44%

5/10 50%

6/13 46%

6/14 43%

7/15 47%

7/15 47%

SAFEGUARDING CHILDREN (CHILD PROTECTION)		A	M	J	J	A		S		O		N		D		J		F		M
Numbers of children on the Child Protection Register		49	45	53	44	46		41		41		48		49
6. Numbers of children that are re-registered on the Child Protection register in the last year (Performance 02/03 PAF A3 ——)		2	2	2	2	2		4		4		7		3
Numbers of children on the Child Protection Register that are allocated to a qualified social worker		49 100%	45 100%	53 100%	44 100%	46 100%		41		41		48		49
CHILDREN WITH DISABILITIES		A	M	J	J	A		S		O		N		D		J		F		M
Numbers of children receiving direct payments		10	11	11	21	21				21		24		28
WORKFORCE & WORKOLAD ISSUES		A	M	J	J		A		S		O		N		D		J		F		M
No of social worker vacancies		1 1.5%	3 3%	4 6%	4 6%		5.5 3.4		18.5 26%		13.5 13.5%		10.5 14.7%		8.5 11.8%
	% change in August as we have created new posts.
Average workload per Social Worker of children looked after		15	14	14	14		14		14		13		12		10

The Island’s Relative Performance based on the Spring Delivery & Improvement Statement

Against 19 Government Key Performance Indicators, benchmarked in our “basket of 16 LAs”

KPIs		Assessed performance		Value	Benchmark position*
LOOKED AFTER CHILDREN
1. Stability of placements % of children with 3 or more placement moves. National target for every council to have a value of 16% or less		EXCELLENT =====		14.4%	4^th of 16
In Foster care or placed for adoption % of children		EXCELLENT =====		87%	5^th
Young children in foster placements or placed for adoption % of all LAC under the age of 10		GOOD ====		97.8%	12^th
4. Long term stability % of children who have been looked after continuously for at least 4 years, who have spent the last 2 years in the same placement		GOOD ====		62%	3^rd
Offending % of children over 10 looked after for over 12 months who have received a final warning, reprimand or conviction, as a % of all children in the police force area. National target 7.2%		FAIR ===		2.7%	5^th
Adoptions No of children adopted as a % of all looked after children		POOR ==		3.3%	14^th
3. Health Average % looked after for 12 months who have had their teeth checked and an annual health assessment		EXCELLENT =====		90%	1^st
Absence from Education % of children who had been looked after for 12 months who missed 25 days of schooling		GOOD ====		7.1%	1^st
Cost of LAC services Average gross weekly expenditure in foster or residential care		GOOD ====		£509	5^th
Unit cost of residential care Average gross weekly expenditure for residential care		FAIR ===		£2,030	9^th
Unit cost of foster care Average gross weekly expenditure for foster care		POOR ==		£352	12^th
	KPIs		Assessed performance	Value		Benchmark position*
	CARE LEAVERS
	2. Educational achievement % of children leaving care aged 16+ with 1 GCSE (2003). National target 75%		WEAK =	16.6%		16^th ^of 16
	5. Employment, education & training for care leavers % of YP who were in care in their 17^th year who are in education, training and employment at age 19. National target 60%		FAIR ===	53%		14^th
	CHILDREN AT RISK – CHILD PROTECTION
	Re-registration on the Child Protection Register % of children registered during the year, who had been previously registered		POOR ==	4.6		14^th (too low)
	Reviews of child protection cases % of cases which should have been reviewed which were reviewed.		EXCELLENT =====	100%		=1^st (8 others)
	Duration on the Child Protection Register % of children deregistered during the year that had been on the Register continuously for 2 years or more.		POOR ==	15.7%		15^th
	CHILDREN IN NEED
	Relative spend on family support Gross expenditure on children in need as a % of the gross expenditure on all children’s services.		GOOD ====	33%		7^th
	Ethnicity of children in need The ratio of the % of CIN were from minority ethnic groups to the % of the local population		FAIR ===	1.7%		4th

*

Comparator group is from the Institute of Public Finance. The group has 16 members comprising:

Calderdale, Blackpool, Darlington, North Tyneside, Bath & NE Somerset, North Somerset, Bournemouth, York, Wirral, Sefton, Herefordshire, East Ridings of Yorkshire, Torbay, Southend on Sea, Poole and the Island. Our average ranking with no weighting is: 7^th

SPRING 2004 PERFORMANCE
WEAK	POOR	FAIR	GOOD	EXCELLENT
1 BLOB	2 BLOBS	3 BLOBS	4 BLOBS	5 BLOBS
1	4	5	5	4