PAPER B
Purpose: for Decision
Date :
Title : QUARTERLY FINANCIAL AND PERFORMANCE
MANAGEMENT REPORT
REPORT OF THE DEPUTY LEADER OF THE COUNCIL
INPLEMENTATION DATE:
For members to receive a statement on how the Council was performing at
the end of the second quarter of 2006.
A significant focus of attention in the second quarter has been to ensure that the revenue budget is in control. This involved the identification of budget pressures and confirmation that the planned efficiency savings were being delivered. Recovery plans were prepared and delivered against, for both elements.
Much work was also done around identifying and
centralising the control of individual service contingency budgets and
reserves. By so doing the Council is
able to reduce the total budget allocated to these areas and release funding to
improve the overall delivery of services.
At the start of the second quarter there was a
projected overspend of £6.2 million on the budget if no remedial actions were
taken. This was largely due to in year
budget pressures and some still to be delivered service efficiencies. Recovery plans initiated in July had reduced
the projected overspend to £1.6m and by the end of August to £199,000. At the end of the quarter the projected
overspend was £401,000 and action is already underway in the second half of the
year, to reduce this.
A breakdown by
Attention in the second quarter focused on the
management and delivery of the capital programme as a whole rather than as a
set of discrete directorate based projects.
Details of the programme are shown in Annexe 1. The current level of slippage in the capital
budget is £9.4 millions, which is in the main associated with projects in
schools and housing association schemes. Recovery plans are being prepared to
correct this.
The initial focus at the start of the quarter was to review the many indicators for which the Council collects information in a number of forms and for a number of bodies. The purpose of the review was to identify those few critical indicators that provide a clear description of the ‘health’ of each of the services for which the Council is responsible. This is to inform a clear and focused approach in using these indicators as a means of ensuring that the Council’s expectations are being delivered through the services. Performance measurement is becoming performance management.
A significant amount of work was therefore undertaken
to identify the key operational indicators (KPIs) for each service area. Care was taken to ensure that, when taken
together, the identified indicators can describe a sufficiently complete
picture of the effectiveness of the delivery of a service to allow management
interventions to be initiated where appropriate. The main criteria for each KPI are that it
relates to the overall corporate objectives, is capable of being easily
measured on a regular (normally monthly) basis and, most importantly,
represents areas in which the Council can/is making a significant impact in the
community.
Further work will be undertaken during the next
quarter to identify other indicators that need to be included in the process. It is also the intention that, as priorities
change or if there are short term matters which the Council must manage, then
additional indicators will be added to those already chosen, for as long as
they are required.
Performance against these indicators to the end of
September 2006 is shown by
RISK MANAGEMENT
Towards the end of the quarter, detailed attention was given to ensuring
that the Council’s corporate risks were correctly identified and being managed
effectively. A risk seminar involving
Directors and Heads of Service was held in October to refresh the corporate
risks. Having done this, the focus for
the next quarter will be on ensuring their effective management.
Attention has been given to the identification of the most significant
projects which the Council has plans to deliver. This is to ensure that these projects are
delivered on and that the opportunities for joint working are maximised.
Directors will be allocated
responsibility for specific high impact projects and these projects will be
managed corporately rather than being delivered and managed within
directorates. In this way the organisation
as a whole will be able to focus and take responsibility for achieving the
delivery of the outcomes that are the most important to the Council and the
community. In this way, the Council will
ensure it always does what it has promised the community it will do – and will
be able to demonstrate this.
The Council’s Comprehensive
Performance Assessment (CPA) published in August identified that its approach
to performance management was below minimum expectations. The Council had itself come to the same
conclusion in producing its Self Assessment in readiness for the CPA
process. A key objective for the Chief
Executive was to improve this aspect of the Council’s operation.
A new performance management
system was accordingly mapped out in June 2006 and implementation began in July
2006.
There are four monthly
components to the system:-
·
Service Boards |
|
A monthly meeting in which
the Chief Executive and Director of Finance hold to account each director for
the in year performance of their directorate. |
·
Projects Programme Board |
|
To ensure the delivery of future
corporate high impact projects. |
|
|
|
·
Corporate Management Board |
|
To review the output from the
service and projects programme boards and find collective approaches to
opportunities and concerns identified in the process. |
|
|
|
·
Leader’s Performance Management Meetings |
|
In which the Leader holds to
account each individual cabinet member for the delivery of their portfolios
of responsibility. |
Having worked through these
internal management processes, a quarterly report to
The Audit and Performance
Committee also plays a key role in the process.
It will be asked to review the
The information used by each
element of the performance management system is generated by the CORVU
performance information system. This has
greatly enhanced the Council’s ability to produce and collate the necessary
reports for each element and allow significantly more time for interpreting the
information and determining appropriate responses to it.
The Council’s objective of
being high performing and cost effective will be better delivered through the
introduction of an effective performance management system.
Performance management is
highlighted as one of the Council’s main areas for improvement in the Comprehensive
Performance Assessment. It is also an essential
component of the Direction of Travel judgement made by the District Auditor in his
annual management letter.
CONSULTATION
FINANCIAL/BUDGET MPLICATIONS
There are no financial
implications arising from this report.
LEGAL IMPLICATIONS
The Council has a statutory requirement under the terms of the Local
Government Act 1999 to achieve the best value in the delivering of its
services. The performance of a service
against expectations forms a key component of the best value test.
OPTIONS
1.
Note the performance of the Council as at the end of Quarter 2.
2.
Endorse the performance management process that has been implemented
during the second quarter of 2006.
3.
Endorse the key performance indicators shown in Annexe 2 as the basis of
the performance management process.
4.
Identify specific areas of performance which require further detailed
explanation by the responsible
5.
Amend the performance management process that has been implemented.
6.
Add to the key performance indicators shown in Annexe 2.
Effective performance management will provide the bedrock on which the
Council is able to assure itself that it is delivering services to planned
levels and standards and within set budgets.
By exposing service performance that is not in accordance with
expectations it allows the Council to take appropriate and timely decisions in
response.
An effective performance
management system needs to engage with all of the stakeholders that are
associated with the delivery of a service (or target), to ensure that they
share a collective view of what is to be done, what is being done and how any
gap between the two can be closed.
The performance management
process that has been initiated ensures that all of the key service
stakeholders are actively involved in reviewing the performance of each service
area. The process allows for performance
information to be provided and challenged within a very short space of time of
it becoming available. This allows for
the development of early interventions for exceptional performance and the
regular monitor, review and management of those interventions. The system also ensures that whilst
performance is managed at a directorate or
The new performance management
system is going through a rapid development phase as evidenced by the work that
has gone on in Quarter 2. From an
initial focus on finance to the identification and assessment of key
performance indicators by the end of the period. The speed of development will be maintained
in the next quarter to ensure the management of corporate and service risk and
also of the Council’s high impact projects will be taken into the system by the
end of the first month (October) in quarter 3.
There may be some key performance indicators which are not absolutely
representative of the overall service outcomes they are being used to monitor,
but this may not become apparent until the year end. This will result in a regular but responsive
performance management process. This will allow the messages given by groups of
indicators to be checked. It will also
allow for the addition of new indicators where the existing groups are found
not to be sufficient for the planned purpose.
The quality of the data being used to produce an indicator can have a
major influence on any management decisions that are taken based on that
data. Ensuring the quality and
consistency of data has been a normal part of process control in some areas of
the Council, but this process will see this high standard of performance
management rolled out across the Council.
RECOMMENDATIONS
That the
|
BACKGROUND PAPERS
Audit Commission, (August
2006), Corporate Assessment,
ANNEXES ATTACHED
Annexe 1 - Financial
Management Report for Quarter 2 (to
Annexe 2 - Performance Management of Key Indicators for Quarter 2 (to
Contact Point: John
Metcalfe, Assistant Chief Executive, tel: 01983 821000 ext. 5661, email [email protected]
JOE
DUCKWORTH Chief
Executive |
CLLR
PATRICK JOYCE Deputy
Leader of the Council |
Annexe 1
Financial
Management Report for Quarter 2 (to
Revenue
Budget
The
Council’s budget for 2006-07 was based on an ambitious redirection of
resources, to be funded by £7.5 millions of savings, largely from efficiencies.
By the
start of the second quarter of the financial year, a number of additional
pressures had arisen, and some savings targets had yet to be delivered. In the
absence of remedial action, the budget for the year was projected to overspend
by £6.2 millions.
Three rounds
of service boards have taken place since then, and corrective action has been
identified which has reduced the projected overspend to £401,000. Further work
on reducing this continues, with the intention to deliver a fully balanced
position by the year end.
Key
features of the current projection by
Cllr
Wood |
A net
overspend of £153k, due in particular to core ICT project costs, offset by an
improvement in Land Charges turnover and unfilled Finance posts. |
Cllrs
Joyce and Cousins |
Net
overspend of £1.346m, due in particular to increased agency placements and
other client pressures. Spend to save projects and other means of controlling
these budgets are under development. |
Cllr
Cousins |
Demographic
growth budget has been applied in part to learning disability pressures and
the savings target, leaving £1.043m which has been returned to the centre. |
Cllr
Ward |
Parking
income is higher than expected, but the concessionary fares budget is
expected to be £615k overspend due to high levels of take-up. After applying
part of the contingency set aside for the cost of the residents’ permit, the
remaining £233k has been returned to the centre. |
Cllr
Hunter-Henderson |
A net
overspend of £499k results largely from the Business Transformation Unit and
the Planning overspend brought forward from last year. |
Cllr
Abraham |
Savings
of £321k more than the target have been identified, relating particularly to
crematorium income and Fire and Rescue Service efficiencies. |
The
table shows spending projections against budget by service area for each
cabinet member, showing for each service the budget, forecast for the year as
at September 30th, agreed remedial actions, and the forecast outturn
and under/overspend after those actions have been implemented.
|
Budget |
Projected
outturn |
Agreed actions |
Fore-cast |
Over/ under (-) |
|
£000 |
£000 |
£000 |
£000 |
£000 |
Cllrs Joyce and Mrs Cousins |
|
|
|
|
|
- Schools |
0 |
-70 |
0 |
-70 |
-70 |
-
Children's Services |
16,560 |
18,402 |
-496 |
17,906 |
1,346 |
Cllr Cousins |
0 |
0 |
0 |
|
|
- Housing |
2,703 |
2,653 |
0 |
2,653 |
-50 |
- Adult
Services |
33,266 |
34,361 |
-2,088 |
32,273 |
-993 |
Cllr Hunter-Henderson |
0 |
0 |
0 |
|
|
-
Cultural Services |
3,410 |
3,369 |
-20 |
3,349 |
-61 |
- Leisure
Services |
1,665 |
1,706 |
0 |
1,706 |
41 |
- Tourism |
908 |
908 |
-40 |
868 |
-40 |
-
Regeneration |
1,062 |
1,062 |
0 |
1,062 |
0 |
-
Communications |
246 |
336 |
-90 |
246 |
0 |
- Public
Access |
471 |
559 |
0 |
559 |
88 |
-
Business Transformation |
-22 |
449 |
0 |
449 |
471 |
Cllr Abraham |
0 |
0 |
0 |
|
|
- Fire
Service |
6,500 |
6,392 |
0 |
6,392 |
-108 |
- Safer
Communities |
1,100 |
1,100 |
0 |
1,100 |
0 |
-
Consumer Protection |
1,970 |
1,757 |
0 |
1,757 |
-213 |
Cllr Wood |
0 |
0 |
0 |
|
|
- Policy,
Performance & Partnerships |
5,907 |
6,594 |
-459 |
6,135 |
228 |
- Finance |
1,498 |
1,395 |
0 |
1,395 |
-103 |
-
Property Management |
136 |
164 |
0 |
164 |
28 |
-
Building Maintenance |
1,060 |
1,060 |
0 |
1,060 |
0 |
- |
679 |
679 |
0 |
679 |
0 |
Cllr Ward |
0 |
0 |
0 |
|
|
-
Engineering Services |
13,567 |
14,193 |
-900 |
13,293 |
-274 |
- Parks
& Gardens/Countryside |
1,678 |
1,678 |
0 |
1,678 |
0 |
-
Planning |
949 |
1,000 |
-25 |
975 |
26 |
- Coastal
Management |
325 |
340 |
0 |
340 |
15 |
Capital Financing |
13,097 |
13,097 |
0 |
13,097 |
0 |
Contingencies etc. |
1,132 |
1,202 |
0 |
1,202 |
70 |
|
109,867 |
114,386 |
-4,118 |
110,268 |
401 |
Capital
The
following table shows the total budget by cabinet member for capital schemes,
forecast spend by year end and the total overspends and total underspends on
schemes by the end of the current year. Also shown are the totals for schemes
projected to be over or underspent over their whole life. These two sets of
measures taken together provide an indication of how much expenditure variances
are an issue of timing, and how much they represent a change in the total
financing requirement of the programme.
|
Budget |
Proj-ected |
Variance |
Over in year |
Under in year |
Schemes over/
under (-) |
|
£000 |
£000 |
£000 |
£000 |
£000 |
£000 |
Cllrs Joyce and Mrs Cousins |
21,841 |
14,943 |
-6,898 |
1,049 |
7,947 |
810 |
Cllr Cousins |
3,248 |
2,566 |
-682 |
1 |
683 |
1 |
Cllr Hunter-Henderson |
1,223 |
1,097 |
-126 |
20 |
146 |
20 |
Cllr Abraham |
356 |
360 |
4 |
4 |
|
4 |
Cllr Wood |
1,037 |
896 |
-141 |
201 |
343 |
201 |
Cllr Ward |
6,619 |
6,434 |
-185 |
98 |
284 |
478 |
|
34,324 |
26,296 |
-8,028 |
1,373 |
9,403 |
1,514 |
As at
the date of the report, the projected net underspend for the financial year is
£8 millions, but within that figure there are projected overspends on
individual schemes of £1.4 millions, so the true level of projected slippage
into 2007-08 is £9.4 millions.
The most
significant areas of expected slippage are in schools and, to a lesser extent,
housing association schemes.
Work is
currently underway to re-phase the programme on a more realistic basis in these
areas. At the same time the over-commitment will be reduced by reprioritising
the programme and identifying additional financing streams.
The
disposals programme is being monitored closely, as any shortfall or delay will
have implications for both prudential borrowing and for revenue savings in
2007-08.
Performance Management of Key Indicators for Quarter
2 (to
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
MP’s correspondence received for Children’s
Services |
2 |
3 |
No |
36 |
62 |
MP’s correspondence overdue from Children’s
Services at month end |
2 |
0 |
No |
0 |
14 |
MP’s correspondence two months overdue from
Children’s Services |
1 |
0 |
No |
0 |
6 |
INTERNAL
Reputation: |
|||||
EFFICIENCY: |
|||||
School staff absence in whole lost days |
|
|
No Data |
|
|
Percentage of pupil uptake of school meals |
26.7 |
30 |
No Data |
32 |
30 |
Average days lost due to sickness per permanent
employee - Directorate of Children Services |
4.11 |
3.84 |
No Data |
7.66 |
8.54 |
Average days lost due to sickness per permanent
employee - Schools |
2.27 |
3.96 |
No Data |
7.91 |
6.35 |
SERVICE PERFORMANCE: |
|||||
Percentage of young people not in Education,
Employment or Training (NEET) |
7.1 |
5 |
Same |
5.65 |
6 |
Percentage of authorised absences from Primary
schools |
5 |
5 |
No Data |
4.8 |
5 |
Percentage of authorised absences for Secondary
schools |
12.34 |
11 |
No Data |
10.2 |
10.3 |
Percentage of unauthorised absences from Primary
schools |
0.34 |
0.33 |
No Data |
0.3 |
0.3 |
Percentage of unauthorised absences from
Secondary schools |
1.26 |
1.2 |
No Data |
1.1 |
1.1 |
Number of fixed period exclusions in Primary
schools |
0 |
2 |
No Data |
2 |
2 |
Number of fixed period exclusions in Secondary
schools |
67 |
85 |
No Data |
85 |
85 |
Number of permanent exclusions in Primary schools |
0 |
0 |
No Data |
2 |
2 |
Number of permanent exclusions in Secondary
schools |
1 |
1 |
No Data |
6 |
6 |
Total number of ACL Learners on all programmes |
|
140 |
No Data |
980 |
980 |
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
MPs correspondence received for Adult and
Community Services |
7 |
3 |
Same |
36 |
104 |
MPs correspondence overdue from Adult and Community
services |
3 |
0 |
No |
0 |
36 |
MPs correspondence two months overdue from Adult
and Community Services |
0 |
0 |
No Data |
0 |
0 |
INTERNAL
Reputation: |
|||||
EFFICIENCY: |
|||||
Percentage of JAR actions implemented/completed
on time |
|
|
No Data |
|
|
Number of older people helped to live at home per
1,000 population aged 65 or over (PAF C32) |
81.22 |
80 |
Yes |
87 |
80 |
Average days lost due to sickness per permanent
employee - Directorate of Adult & Community Services |
4.72 |
5.52 |
No Data |
11.06 |
10.19 |
service
performance: |
|||||
Number of children and young people actively
engaged and attending youth provision |
248 |
241 |
Yes |
2898 |
2898 |
Percentage of care management referrals leading
to initial assessments |
100 |
100 |
Yes |
100 |
100 |
Percentage of children registered during the year
on the Child Protection Register (CPR) who have been previously registered |
3.8 |
6 |
Same |
14 |
7 |
Number of looked after children in agency and
residential placements |
37 |
34 |
Same |
34 |
35 |
Number of affordable housing units built |
64 |
110 |
Same |
251 |
154 |
Number of category 1 hazards removed, or reduced
from category 1 where removal not practicable |
47 |
22 |
Same |
50 |
80 |
Number of Homeless Families |
78 |
78 |
Yes |
156 |
156 |
Numbers in temporary accommodation |
312 |
326 |
Yes |
290 |
290 |
Percentage of infant population immunised at age
2 |
73 |
80 |
No Data |
80 |
80 |
The number of adults and older people receiving
direct payments at 31 March per 100,000 population aged 18 years or over (age
standardised by age group) |
150.69 |
180 |
Same |
180 |
180 |
Ethnicity Not Stated |
4.74 |
3 |
Same |
3 |
3 |
Number of carers (All Adults) aged 18-64 who have
received an assessment or review during the previous 12 months period |
40 |
85 |
Same |
85 |
90 |
Intensive Home Care |
6.45 |
8.5 |
Same |
8.5 |
8.5 |
Services for Carers |
5.1 |
20 |
Same |
20 |
20 |
Percentage of Clients Receiving a Review |
29.8 |
90 |
Same |
90 |
90 |
Number of delayed Discharges from Hospital |
10.16 |
6 |
Same |
6 |
6 |
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
Calls received in the |
35482 |
35000 |
Yes |
35000 |
35000 |
Number of calls to |
19693 |
28000 |
Same |
28000 |
25000 |
Percentage of customers satisfied or very
satisfied with the service they received – telephone (call centre) |
90 |
90 |
Yes |
90 |
90 |
Percentage of customers satisfied or very
satisfied with the service they received – visitor (help desk) |
95 |
90 |
Yes |
90 |
95 |
Percentage of national and local positive media
coverage |
25 |
35 |
Same |
35 |
35 |
Percentage of national and local factual media
coverage |
52 |
50 |
Yes |
50 |
50 |
Percentage of national and local negative media
coverage |
23 |
15 |
Same |
15 |
15 |
Percentage of overall national and local positive
or neutral media coverage |
77 |
85 |
Yes |
85 |
85 |
Percentage of non local media coverage |
6 |
10 |
Same |
10 |
10 |
Number of episodes of media coverage per year |
213 |
250 |
Same |
250 |
250 |
MP’s correspondence received for Regeneration and
Development |
6 |
3 |
Same |
36 |
130 |
MP’s correspondence overdue from Regeneration and
Development at month end |
19 |
0 |
No |
0 |
170 |
MP’s correspondence two months overdue from
Regeneration and Development |
8 |
0 |
No |
0 |
74 |
INTERNAL
Reputation: |
|||||
Percentage of ICT Service uptime during normal
working hours |
99.9229 |
99.99 |
No |
99.99 |
99.99 |
Percentage of ICT calls resolved within agreed
standards |
87 |
95 |
Yes |
95 |
95 |
EFFICIENCY: |
|||||
Number of library visits per 1,000 population |
528 |
509 |
No |
6108 |
6108 |
Number of visits to Museums per 1,000 population |
531 |
490 |
Same |
650 |
650 |
Percentage of all enquiries resolved at first
contact (telephone) |
55.5 |
80 |
Same |
80 |
58 |
Percentage of all enquiries resolved at first
contact (face to face) |
90 |
90 |
No |
90 |
90 |
Value of Agency Commissions ( |
2698 |
1500 |
Same |
23460 |
25000 |
Value of Online Bookings achieved – (£)(Isle of
Wight Tourism) |
6461 |
6000 |
Yes |
70000 |
60000 |
Value of Call Centre bookings achieved - (£)(Isle
of Wight Tourism) |
6542 |
6000 |
Yes |
180000 |
168000 |
Net cost per user across the service (Cultural
& Leisure) |
0.58 |
0.67 |
Same |
0.95 |
0.95 |
Increase general PR coverage (Isle of Wight
Tourism) |
336906 |
250000 |
Same |
2000000 |
2550000 |
Average days lost due to sickness per permanent
employee - Directorate of Regeneration & Development |
2.54 |
3.54 |
No Data |
7.06 |
6.72 |
service
performance: |
|||||
Increase number of businesses advised (Isle of
Wight Tourism) |
21 |
25 |
No |
300 |
300 |
Increase the number of website visits (Isle of
Wight Tourism) |
54559 |
50000 |
Same |
650000 |
680000 |
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
Number
of domestic burglaries |
16 |
34 |
Same |
410 |
410 |
Number
of criminal damage incidents |
315 |
242 |
Same |
2902 |
2902 |
Number
of violent crimes (common assault and wounding) |
170 |
135 |
Same |
1626 |
1626 |
Number
of first time entrants to the Youth Justice System |
159 |
154 |
No |
307 |
307 |
Class
A drug supply crimes with sanction detections |
7 |
3 |
Yes |
29 |
29 |
Total
number of people in drug treatment |
391 |
503 |
Same |
532 |
532 |
Percentage
of people retained in drug treatment 12 weeks or more |
72 |
75 |
No |
80 |
80 |
Score
against a checklist of enforcement best practice for environmental health |
97 |
100 |
Same |
100 |
100 |
Score
against a checklist of enforcement best practice for Trading Standards |
90 |
90 |
Same |
90 |
100 |
Percentage
of requests for assistance responded to within 3 working days |
91 |
98 |
No |
98 |
|
MP’s correspondence received for Safer
Communities |
5 |
3 |
Same |
36 |
66 |
MP’s correspondence overdue from Safer
Communities at month end |
0 |
0 |
No |
0 |
14 |
MP’s correspondence two months overdue from Safer
Communities |
0 |
0 |
No Data |
0 |
0 |
INTERNAL
Reputation: |
|||||
EFFICIENCY: |
|||||
Average days lost due to sickness per permanent
employee - Directorate of Safer Communities |
2.42 |
4.38 |
No Data |
8.74 |
7.03 |
Fire
and Rescue no. of working days/shifts lost due to sickness absence by all
staff (not including retained) per employee |
0.42 |
0.63 |
Same |
7.5 |
7.7 |
service
performance: |
|||||
Calls
to accidental dwelling fires per 10,000 dwellings |
1.1 |
1.15 |
No |
22 |
11.3 |
Injuries
(excluding precautionary checks) arising from accidental dwellings fires per
100,000 population |
0.72 |
0.375 |
No |
4.5 |
1.44 |
False
alarms caused by automatic fire detection apparatus per 1,000 non domestic
properties |
14 |
6.67 |
Same |
80 |
97 |
Number
of deliberate primary fires excluding vehicles per 10,000 population |
0.36 |
0.42 |
Yes |
5 |
3.9 |
Number
of deliberate secondary fires excluding vehicles per 10,000 population |
1.01 |
0.75 |
Same |
9 |
13.2 |
Number
of cremations |
97 |
121 |
Same |
1375 |
1375 |
Number
of burials |
12 |
20 |
No |
168 |
168 |
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
Percentage of insurance claims governed by Civil
Procedure rules (Woolf protocol) processed within the appropriate timescale,
of the total of those received |
100 |
100 |
Same |
100 |
|
Total number of insurance claims for all classes
of business received within the month |
25 |
|
No Data |
|
|
Total reserved value of all insurance claims at
last working day of month |
3.168 |
|
No Data |
|
|
Number of Complaints across the Authority (Local
Indicator) |
0 |
0 |
Same |
|
0 |
Number of complaints referred to the Local
Government Ombudsman |
4 |
5 |
No |
55 |
56 |
Number of complaints at Stage 2 |
6 |
3 |
Same |
36 |
|
Number of complaints received across the
authority |
18 |
37 |
Same |
438 |
186 |
Percentage of complaints closed at stage 1 |
100 |
85 |
Same |
85 |
86 |
Percentage of complaints closed at stage 2 - % |
0 |
15 |
Same |
15 |
14 |
MP's correspondence received for Policy,
Performance and Partnership |
2 |
3 |
No |
36 |
36 |
MP’s correspondence overdue from Performance,
Policy and Partnerships |
2 |
0 |
No |
0 |
22 |
MP’s correspondence two months overdue from
Policy, Performance and Partnership |
0 |
0 |
Same |
0 |
0 |
MP’s correspondence received for Finance |
0 |
3 |
Same |
36 |
0 |
MP’s correspondence overdue from Finance at month
end |
0 |
0 |
No Data |
0 |
0 |
MP’s correspondence two months overdue from
Finance |
0 |
0 |
No Data |
0 |
0 |
INTERNAL
Reputation: |
|||||
Projected percentage of agreed Audit Plan
complete by year end |
89 |
90 |
Yes |
90 |
90 |
EFFICIENCY: |
|||||
Average days lost due to sickness per permanent
employee - Whole Council |
3.06 |
4.26 |
No Data |
8.5 |
7.58 |
Average days lost due to sickness per permanent
employee - Directorate of Policy, Performance & Partnerships |
3.41 |
4.32 |
No Data |
8.63 |
9.34 |
Average days lost due to sickness per permanent
employee - Directorate of Finance |
2.61 |
4.32 |
No Data |
8.63 |
5.17 |
Average score on a range of 1 to 5 when measured
by HM Treasury's Risk Maturity Model |
2.29 |
|
No Data |
|
|
Percentage of Council Service areas that have
reviewed their risk control measures within the last 8 weeks that should have
been reviewed |
|
100 |
No Data |
100 |
|
Land charges monthly income against target (£) |
58091.5 |
62632 |
No |
751584 |
714000 |
Average productivity rate of Internal Audit (%)
in last month |
|
70 |
No Data |
72 |
61 |
Average productivity rate of Internal Audit (%)
projected for year |
|
61 |
No Data |
61 |
65 |
Proportion of recommendations made by Internal
Audit accepted by management (%) |
100 |
98 |
No |
98 |
98 |
Number of purchase orders transacted
electronically expressed as a percentage of total applicable corporate
purchase orders placed |
5.6 |
30 |
Same |
85 |
70 |
Number of transactions by procurement cards expressed
as a percentage of total applicable corporate purchase transactions |
5.4 |
10 |
Same |
18 |
15 |
Percentage of invoices for commercial goods and
services that were paid by the authority within 30 days of such invoices
being received |
97.7 |
95 |
Same |
96 |
95 |
Percentage of Sundry Debt collected to date for
current financial year |
71.7 |
70 |
Yes |
97 |
80 |
Total hours recorded by in house legal team |
1139 |
1024 |
Yes |
12288 |
12000 |
Total legal hours externalised |
123 |
156 |
Same |
1476 |
1076 |
Total
instructions received by legal services |
51 |
22 |
Same |
248 |
612 |
Percentage of postal payments processed within 24
hours |
71 |
75 |
No |
78 |
75 |
Average time for processing new benefit claims -
working days |
19.48 |
25 |
Same |
24 |
25 |
Average time for processing change of
circumstances (benefits) - working days |
10.43 |
8 |
No |
7 |
8 |
Percentage of bank reconciliations and
reconciliation of feeder systems complete within 20 days of the month end. |
|
17 |
No Data |
67 |
59 |
Monthly opportunity cost of daily bank balance –
(£) |
-64.22 |
0 |
No Data |
0 |
-448 |
service
performance: |
|||||
Average turnaround time of land searches (days) |
2.33 |
5 |
Same |
5 |
5 |
Projected variance between revised revenue budget
and actual spend – (%) |
0.2 |
0 |
Same |
0 |
0 |
Projected variance between revised capital budget
and actual spend – (%) |
-20.2 |
0 |
Same |
0 |
7 |
Measure Description |
Actual |
Planned |
Improved ? |
End of Year Target |
Forecast |
External
Reputation: |
|||||
Percentage of new reports of abandoned vehicles
investigated within 24 hours of notification |
98.41 |
90 |
Same |
90 |
90 |
To ensure that all urgent repairs are undertaken
within 24hrs from the time these are reported to the time of completion (%) |
100 |
95 |
No Data |
95 |
95 |
Calls to Public Rights of Way responded to within
7 days - % |
51 |
80 |
Same |
80 |
80 |
Calls to Public Rights of Way left open after 7
days response time |
40 |
25 |
Same |
300 |
320 |
Number of missed domestic collections per month |
87 |
288 |
Same |
288 |
|
MP’s correspondence received for Environment and
Neighborhoods |
14 |
3 |
Same |
36 |
190 |
MP’s correspondence overdue from Environment and
Neighborhoods at month end |
5 |
0 |
Same |
0 |
90 |
MP’s correspondence two months overdue from
Environment and Neighborhoods |
2 |
0 |
No |
0 |
20 |
INTERNAL
Reputation: |
|||||
EFFICIENCY: |
|||||
Average days lost due to sickness per permanent
employee - Directorate of Environment & Neighbourhoods |
4.07 |
3.54 |
No Data |
7.06 |
8.91 |
% major applications determined within 13 weeks |
83.33 |
75 |
Same |
75 |
|
% minor applications determined within 8 weeks |
96.83 |
85 |
Same |
85 |
|
% other applications determined within 8 weeks |
98 |
90 |
Same |
90 |
|
Percentage of abandoned vehicles removed within
24 hours from the point at which the authority is legally entitled to remove
the vehicle |
94.12 |
85 |
Same |
85 |
85 |
Average number of days taken to repair a street
lighting fault |
|
5 |
No Data |
5 |
|
Percentage of hedges/trees cut within 7 days of
the expiry date of fourteen day notice |
|
80 |
No Data |
80 |
80 |
Percentage of household waste diverted from
landfill each month |
|
50 |
No Data |
50 |
|
service
performance: |
|||||
Number of enforcement actions per month |
0 |
2 |
No Data |
24 |
14 |
Affordable Housing units on qualifying site |
12 |
30 |
Same |
30 |
|
New Houses built on brownfield sites |
88.89 |
70 |
Same |
70 |
|
Total number of free fare passengers journeys
made on buses on the |
1079388 |
801183 |
Yes |
1540737 |
1540737 |
Number of defaults issued to contractor per month |
0 |
10 |
Same |
10 |
|
Number of default notices issued to public
convenience cleansing contractor for failure to cleanse to required standard
or otherwise comply with requirements of the contract per month |
0 |
4 |
Same |
4 |
|
|
467681 |
455536 |
Yes |
462411 |
462411 |