MINUTES OF A MEETING OF THE TOURISM PARTNERSHIP HELD AT COUNTY HALL, NEWPORT, ISLE OF WIGHT ON MONDAY, 8 OCTOBER 2001 COMMENCING AT 2PM
Present :
Isle of Wight Council
Mr M J Cunningham, Mrs M A Jarman, Mr A J Mellor, Mr A J Mundy, Mr H Rees, Mrs S A Smart
Island Tourism Industry Association
Mr S Dabell, Ms O Glass, Ms J Saville, Mr L Stritton, Mr R Teasdale, Mr C Thie
Also in Attendance
Mr T Addison - Head of Tourism Services, Mrs E Dutton - Corporate Services, Mr G Hughes - Honorary Treasurer, Mr H Matthews - IW Tourism, Mr J Pulsford - Honorary Secretary
Apologies
Mr B C Buckle, Miss H L Humby
RESOLVED :
THAT Mrs M A Jarman be elected Chairman of the Tourism Partnership Limited for the remainder of the ensuring year.
33. MINUTES
RESOLVED :
THAT the minutes of the meeting held on 24 May 2001 be confirmed subject to Mr Stritton being added to the list of those attending.
34. UPDATE OF COMMITTEE MEMBERSHIP
The Partnership was advised that, arising from the recent Council elections, the appointments of Mr A D Hollands, Mr M G Barton OBE and Mr Mazillius had ceased. The Partnership expressed their thanks to these for the work that they had carried out during their term of office. The Partnership noted that the Council had appointed Cllrs Mrs S A Smart, Mr A J Mellor, and Mr B Buckle as Directors in their place.
The Partnership also noted that Mr N Birch had resigned as a Director and Mr R Teasdale had been appointed by ITIA to take his place.
RESOLVED :
THAT the change in Directors appointed be noted.
35. SECRETARY TO THE PARTNERSHIP
Following the recent changes in the Council Structure with regards to Tourism, the Partnership approved the appointment of Mr J Pulsford, Director of Finance and Information as Secretary.
RESOLVED :
THAT Mr J Pulsford, Director of Finance and Information be appointed as Secretary to the Partnership.
36. ISLE OF WIGHT TOURISM UPDATE
The Head of Tourism referred to his report summarising the activities undertaken by Isle of Wight Tourism since the last meeting of the Committee. In particular, the Tourism Development Plan which would form part of the Isle of Wight Community Strategy Plan. Questions were asked regarding the progress of IT procurement and ITIA requested a report be brought to the next meeting of the Partnership in order that a decision could be made at the earliest opportunity.
RESOLVED :
THAT the report be noted.
37. ISLE OF WIGHT COUNCIL DRAFT CONTRACT STANDING ORDERS
The Head of Tourism referred to his report summarising the reasons for seeking an exemption from the new Isle of Wight Council Contract Standing Orders. It was reported that Isle of Wight Tourism would be able to comply with the new orders but with the exception of Media Buying, where the fundamental issue was non-compliance with the normal tendering procedure. The Director of Finance and Information confirmed that a report would need to be submitted to the Executive in order for any exemption to proceed.
RESOLVED :
THAT an exemption from the new Standing Orders for Isle of Wight Tourism media buying be sought.
38. ISLE OF WIGHT TOURISM AGENCY REVIEW
The Partnership were reminded that the contract for the advertising agency who were appointed to plan and implement the advertising and marketing campaigns was now due for review. However, it was reported that the 2002 marketing campaign planning was in full progress and a review at the present time would divert attention away from the key task of rolling out the 2002 marketing campaign.
RESOLVED :
THAT a full service agency review be rescheduled to take place in April 2002.
39. DATE OF NEXT MEETING
RESOLVED :
THAT it be noted that the next ordinary meeting of the Tourism Partnership had been scheduled to take place on Thursday 29 November 2001 immediately following the conclusion of the Annual General Meeting.