MINUTES OF THE ANNUAL GENERAL MEETING OF THE TOURISM PARTNERSHIP LIMITED HELD AT COUNTY HALL, NEWPORT, ISLE OF WIGHT ON THURSDAY,29 NOVEMBER 2001 COMMENCING AT 2.00 PM
Present :
Isle of Wight Council
Mrs M A Jarman (Chairman), Miss H L Humby, Mr H Rees, Mrs S A Smart
Island Tourism Industry Association
Mr S Dabell, Ms O Glass, Ms J Saville, Mr L Stritton, Mr R Teasdale, Mr C Thie
Also in Attendance
Mr T Addison - Head of Tourism Services, Mrs E Dutton - Corporate & Environment Services, Mr H Matthews - IW Tourism, Mr J Pulsford - Honorary Secretary, Mr D Price - IT, Mr P Moore - English Tourism Council Regeneration Partnership
Also Present (non-voting) :
Mr V J Morey
Apologies :
Mr K Pearson
1. ELECTION OF CHAIRMAN
RESOLVED :
THAT Mrs M A Jarman be elected Chairman for the ensuing year.
2. MINUTES
RESOLVED :
THAT the minutes of the Annual General Meeting held on 30 November 2000, be confirmed.
3. ELECTION OF VICE CHAIRMAN
RESOLVED :
THAT Mr S Dabell be elected Vice Chairman for the ensuing year.
4. REPORT OF THE DIRECTORS
The Directors gave consideration to the report covering the Partnership’s activities during the previous year.
RESOLVED :
THAT the report be accepted.
5. APPOINTMENT OF AUDITORS
RESOLVED :
THAT the Company, having been dormant since its formation, makes itself exempt from the obligation to appoint auditors as otherwise required by the Companies Act 1985, Section 384.
6. DATE OF THE NEXT ANNUAL GENERAL MEETING
RESOLVED :
THAT the next Annual General Meeting be held on 5 December 2002.
CHAIRMAN
MINUTES OF A MEETING OF THE TOURISM PARTNERSHIP HELD AT COUNTY HALL, NEWPORT, ISLE OF WIGHT ON THURSDAY, 29 NOVEMBER 2001 COMMENCING AT 2.15PM
Present :
Isle of Wight Council
Mrs M A Jarman (Chairman), Miss H L Humby, Mr H Rees, Mrs S A Smart
Island Tourism Industry Association
Mr S Dabell, Ms O Glass, Ms J Saville, Mr L Stritton, Mr R Teasdale, Mr C Thie
Also in Attendance
Mr T Addison - Head of Tourism Services, Mrs E Dutton - Corporate & Environment Services, Mr H Matthews - IW Tourism, Mr J Pulsford - Honorary Secretary, Mr D Price - IT, Mr P Moore - English Tourism Council Regeneration Partnership
Also Present (non-voting) :
Mr V J Morey
Apologies :
Mr K Pearson
7. MINUTES :
RESOLVED :
THAT the minutes of the meeting held on 8 October 2001 be confirmed.
8. PRESENTATION
The Partnership received a presentation from Peter Moore who was the Chairman of the English Tourism Council Regeneration Partnership. He had recently been appointed to chair the lead group of the Tourism Development Plan Committee. He outlined what he saw was the way forward in marketing the Island as a successful tourist destination. He stressed the need for the product to be compatible with a changing and ever more demanding audience. It was noted that the Tourism Strategy which would form part of the Community Plan through the Local Strategic Partnership had an important role to play in the future of Tourism on the Island.
The Chairman thanked Peter Moore for an interesting and informative presentation.
9. ISLE OF WIGHT TOURISM UPDATE
The Head of Tourism referred to his report summarising the activities undertaken by Isle of Wight Tourism since the last meeting of the Committee. In particular, the launch of the Green Island Awards at the recent Sustainable Tourism Conference. Members of the Partnership were informed that the winter opening hours were now in operation in the Tourist Information Centres throughout the Island.
RESOLVED :
THAT the report be noted.
10. ISLE OF WIGHT TOURISM WALKING FESTIVAL
The Partnership received an update on the walking festival that had been rescheduled to take place in September following the national outbreak of Foot and Mouth Disease. The launch day had been a success, and had attracted over 20,000 visitors to Newport. It was reported that the 2002 walking festival would run from 11 to 26 May 2002.
RESOLVED :
THAT the report be noted.
11. REPORT OF THE STRATEGIC DIRECTOR FOR FINANCE AND INFORMATION AND COUNTY TREASURER
(a) Tourism Information System - Briefing Paper
The Strategic Director for Finance and Information presented his report and informed members of the Partnership of the progress that had been made by the project board, lead by the Head of Tourism.
The Director together with the Head of IT emphasised that it was vital for a business case together with an implementation plan to be fully in place before the project was able to proceed further. Some members of the Partnership expressed concern by the length of time taken for a new system to be installed and believed that this should be addressed as a matter of urgency.
The Directors were advised that work had now begun on the development of a business case and would be put before the Executive in due course.
RESOLVED :
THAT the report be noted.
(b) Financial Position As At 31 October 2001
The Strategic Director for Finance and Information gave details of expenditure and income to date for the current financial year. The report set out a statement which detailed the current expenditure and income against budget for the 2001/02 financial year. The Directors were advised that an amount in respect of Foot and Mouth expenditure had been included in overheads, but it was anticipated it would be reimbursed as these costs were to be submitted as part of the Council’s Bellwin claim. It was reported that income from the Call Centre was down 15% on the 2000/01 financial year, and if this trend were to continue it would present a projected shortfall in the budget of up to £15,000.
Concern was expressed that the presentation of the figures was unclear and the Director agreed that a more ‘user friendly’ style would be adopted in future reports. The Partnership requested that a standing item be placed on each agenda for each meeting so the Directors of the Tourism Partnership could view the budget to date alongside figures showing the spend to date.
RESOLVED :
THAT the report be noted.
12. DATE OF FUTURE MEETINGS
RESOLVED :
THAT it be agreed that meetings of the Tourism Partnership for 2002 be held on
4 February 2002
11 April 2002
20 June 2002
18 September 2002
5 December 2002
13. ANY OTHER BUSINESS
Dick Dabell Award
A question was raised in relation to the Dick Dabell award. The Head of Tourism confirmed that was anticipated that an award evening would be held in March 2002.
CHAIRMAN