Information
for Social Care AGENDA – CLIENT DATABASE/ACCISS Replacement
Attending:
David Price, Charles Waddicor, Dawn Cousins and Su Holman
Purpose of the Meeting
To
discuss and agree an Action Plan to move forward the ACCISS Replacement
Project.
The
group spent the first part of the day discussing the methodology to be used for
this project and it was agreed that in line with Corporate ICT standards the
Prince methodology would be used with the following work to be undertaken as a
matter of priority prior to the first Project Board meeting:
These
need to be approved by the Project Board.
1.
A Project Board was
appointed and membership agreed. The board members will be Charles
Waddicor, Dawn Cousins and David Price, with Councillor Stephens being invited
to attend on behalf of the Task Group and Select Committee.
2.
A
Project Manager to be appointed. Following some discussion this will
initially be for up to 8 months in order to finalise the Business Case and
scope the full cost and size of the project. Once the Business Case and
financial details are approved by the Select Committee a Project Manager
will be appointed for up to a three-year contract. Funding for this
post will be through our current Local Information Plan grant from the
Department of Health. The grant totals £89,000 for 2002/03.
3.
Dawn Cousins and
Charles Waddicor agreed to identify if someone from within the organisation
could act up as the Project Manager for the initial Business Case stage, with
possibly a view to the full duration of this project management.
4.
The first meeting of
the Project Board to be arranged for mid September 2002.
5.
A joint report to be
taken to members outlining these proposals, with a copy to the Directors'
Group by November 2002.
6.
It was also agreed
that on-going work should continue on ACCISS in preparation for the purchase
and implementation of the new electronic client record database.
7.
The group also agreed
that this continued preparation work should include (subject to approval and
funding by members) some form of electronic reporting tool such as Business
Objects. It is appropriate for the
directorate to review its reporting requirements for ACCISS and it was agreed
that the directorate would undertake some work to define what information it
needs out of the existing system that is already being captured to an
appropriate level of quality.
8.
As part of this
on-going programme of 'short term' ICT improvements funding through our current
Local Information Plan grant will be used to purchase new software for the
Financial Assessment Team and the Complaints Service.
9.
David Price agreed
that Directorate Information Services should continue to define any amendments
or programming issues, such as the ‘Bugs’ list and agreed to fund these at cost
to Corporate ICT.
DAWN COUSINS
HEAD OF
POLICY, PERFORMANCE AND RESOURCES