RECORD OF DECISION

The following decisions were taken on WEDNESDAY, 3 NOVEMBER 2004 by the EXECUTIVE

These decisions do not take effect until MONDAY, 15 NOVEMBER 2004

Members of the Executive who were present :

Mrs S A Smart (Chairman), Mr R R Barry, Mr J F Fleming, Mr E Fox, Mr P G Harris, Mr G S Kendall, Mr H Rees, Mr J L Wareham

Confirmed as a true record of decisions taken : ……………………………………...

Leader of the Council

Agenda item	Public Question Time
Decision reference	01/04
Written questions	Mrs A Hewitt regarding the proposed Conservation Area in Whippingham (PQ36/04).

Agenda item	Scheme of Delegations
Decision reference	02/04
Decision taken	THAT the Scheme of Delegations attached to the report be approved subject to the following amendments : (a) The inclusion of the following Housing delegations which had been omitted from the report : Statutory Housing Powers relating to the Compulsory Purchase of property will be the responsibility of the Executive Committee. 1. Determining the amount of loans/grants/assistance in accordance with the Council’s Housing Renewal Strategy and Housing, Construction and Regeneration Act 1996. 2. Responsibility for fulfilling the Council’s responsibilities for housing and private sector drainage fitness, including powers of entry, in accordance with the following acts : · Public Health Act 1936. · Public Health Act 1961. · Local Government (Miscellaneous Provisions) Act 1976. · Local Government (Miscellaneous Provisions) Act 1982. · Building Act 1984. · Environmental Protection Act 1990. · Water Industry Act 1991. · 3. Responsibility for fulfilling the Council’s responsibilities for tenants under the Protection from Eviction Act 1977. (b) The relocation of 7.47 to be listed under Highways and Transportation and not planning.
Reason	An effective scheme of delegations is essential to secure the objective of open effective and efficient decision making, set out by the Local Government Act 2000 and associated guidance and regulations.
Additional reasons	None.
Options considered and rejected	There was a requirement to adopt a scheme of delegation. The substance of that scheme was entirely within the discretion of the Executive.
Interests	None declared.
Additional advice received	None.

Agenda item	Seaview Ropewalk Toilets, Sale and Alternative Provision
Decision reference	03/04
Decision taken	THAT the Seaview toilets site be declared surplus to requirements and to dispose of leasehold interest in the existing Seaview toilets site, subject to planning permission being granted, in consideration of : (a) £30,000. (b) A covenant to provide quality public toilets in perpetuity. (c) A tenants obligation to provide public toilets in perpetuity.
Reason	To secure alternative, higher quality provision of public toilets for the long term future.
Additional reasons	None.
Options considered and rejected	(a) To declare the site of the existing WC’s as surplus to requirements. (b) To accept offer F. (c) To accept the offer of bidder H. (d) To close these toilets and market the freehold disposal. (e) To keep the existing toilet provision.
Interests	Mr R R Barry declared a Personal Interest as he occasionally frequented the premises.
Additional advice received	Following a question, the nature of the interest declared by Mr R R Barry was clarified.

Agenda item	Proposed Conservation Area at Whippingham Church
Decision reference	04/04
Decision taken	(a) THAT the area shown on plan 1, be designated as a conservation area and the character statement in accordance with Policy B5 of the Isle of Wight UDP be approved. (b) THAT as part of the overall review of the Island conservation area designations, a future report considering the suitability of some or all of the Osbourne Estate for designation as a conservation area.
Reason	To conserve the character of the area and bring forward a timetable of future conservation work on the Island.
Additional reasons	None
Options considered and rejected	(a) To designate the area shown on Plan 1 as a conservation area. (b) To receive as part of an overall review of the Island conservation area designations, a future report considering the suitability of some or all of the Osbourne Estate for designation as a conservation area. (c) To choose a different boundary and provide the necessary character assessment and reasoning to support it. (d) To resolve not to designate and provide their reasons in the light of section 69.
Interests	None declared.
Additional advice received	None.

Agenda item	Procurement of the Isle of Wight Supporting People Team Supporting People Information (SPIT) System
Decision reference	05/04
Decision taken	(a) THAT Contract Standing Orders be waived. (b) THAT the Head of Housing and Community Services be authorised to negotiate the purchase of a Supporting People IT system from SPOCC. Recommendation number 3, as contained in the report, was amended to read as follows : (c) THAT a review be commissioned from Best Value or Internal Audit on the procurement of the Supporting People IT OLM system and any future similar procurement.
Reason	To comply with the ODPM methods of reporting and performance management through the use of an electronic system to ensure the continuation of the government administration grant.
Addition reasons	None.
Options considered and rejected	(a) Continuation with the current ad hoc arrangements (b) Delaying implementation of the system until a full procurement exercise has taken place.
Interests	None declared.
Additional advice received	None.

Agenda item	Waiver of Contract Standing Orders to Allow Aggregation of Spot Purchase Contracts within Adult Residential Care Services
Decision reference	06/04
Decision taken	THAT Contract Standing Orders be waived in order to allow an aggregation of existing spot purchases into block contracts where practical and efficient to do so.
Reason	To achieve both the short term and long term benefits of block purchases whilst the tendering process was undertaken.
Additional reasons	None.
Options considered and rejected	(a) To continue with the multiple purchases. (b) Aggregate existing spot purchases wherever possible, waiving standing orders. (c) Accelerate the procurement process.
Interests	Mrs S A Smart declared a Personal Interest as a family member was a resident of a care home.
Additional advice received	None.

Agenda item	Update on European Issues – To Consider Objectives
Decision reference	07/04
Decision taken	(a) THAT the information as set out in the report be noted. (b) THAT the Portfolio Holder and Strategic Director of Environment Services be authorised to take all opportunities to influence the UK Government and the European Institutions in seeking to maximise the benefits available to the Isle of Wight. (c) THAT the draft Brussels Office Business Plan for 2005/06 be subject to a future report early in 2005. (d) THAT a further report be brought to the Executive once the European budget and regulations are confirmed.
Reason	To take every available opportunity to influence developments both in the UK and in Brussels to maximise benefits for the Isle of Wight.
Additional reasons	None.
Options considered and rejected	To vary or reject the options as listed above.
Interests	None declared.
Additional advice received	None.

Agenda item	Consideration of the Current Forward Plan
Decision reference	08/04
Decision taken	To note the Forward Plan.

Agenda item	Questions on Delegated Decisions
Decision reference	09/04
Decision taken	No questions were asked.

Agenda item	Members Question Time
Decision reference	10/04
Written questions	Mr P D Joyce asked an oral question regarding Prestwood Farm. The Portfolio Holder for Resources would provide a written response.