46.
MINUTES
RESOLVED :
THAT the Minutes of the meeting of the Executive held on 11 August 2004 be confirmed.
47.
DECLARATIONS OF INTEREST
Interests were declared in the following matters:
Mrs T M
Butchers declared a personal and prejudicial interest in Minute 51 as a member
of her family was a firefighter and left the room for the duration of the
discussion.
48.
PUBLIC QUESTION TIME
A Question was put to the Chairman as follows :
A question was received from Paul Randle-Jolliffe regarding
provision of support to local businesses (PQ28/04)
A copy of the question and reply given is contained in the
Public Question Register.
49.
PROPOSED
CONSERVATION AREA FOR WHITECROFT HOSPITAL SITE
The Executive considered the designation of the
former Whitecroft Hospital and associated areas as a conservation area. The
report outlined the history of the site together with its buildings. An
appraisal of the area has been carried out which had identified the historic
development and characteristics of the site. The majority of the buildings were
no longer in use and could at some future stage be subject to development
proposals. However, Members were
informed that designating such an area would not prevent future developments but
would ensure they were carried out in such a way as to protect the character
and setting of the area. The
designation of a conservation area would introduce controls over the demolition
of unlisted buildings and would reduce the permitted development rights for
certain development mostly relating to domestic properties.
RESOLVED :
THAT the designation be agreed with immediate effect and that
the necessary public notices be served
50.
WAIVER OF STANDING ORDERS – CONTRACT FOR TIER 2 NON-PRESCRIBING
SUBSTANCE MISUSE SERVICES
Consideration
was given to waive contract standing orders in relation to the procurement of
Tier 2 non-prescribing substance misuse services. Tier 2
services provided accessible drug and alcohol specialist services for a wide
range of drug and alcohol misusers referred from a variety of sources,
including self-referrals. The aim of
the treatment in tier 2 was to engage drug and alcohol misusers in drug
treatment and reduce drug-related harm and this would require competent drug
and alcohol specialist workers.
The
benefits of not going out to tender were outlined in the report and included a
limited competitive market, the current provider had proved satisfactory and
difficulties in recruitment by alternative providers.
RESOLVED:
THAT
Contract Standing Orders be waived in relation to the procurement of Tier
non-prescribing substance misuse services
51.
FIRE BRIGADE DISPUTES PROCEDURE – ESTABLISHMENT OF EXECUTIVE
COMMITTEE
Members
received legal advice that the
determination of an appeal against any decision made by or on behalf of the
Fire Authority was a function which may be the responsibility of the Executive. The procedure for dealing with disputes
provided for stepped escalation of disputes rising in responsibility from line
managers to the Chief Fire Officer and subsequently to a panel of members of
the Fire Authority. Thereafter the
escalation would be to the National Joint Council Disputes Committee and,
ultimately, to independent arbitration.
A dispute had been submitted and was required to be
determined within a reasonable time and therefore could not realistically wait
until the publication of the next Forward Plan as to do would be to build in
avoidable delay into the process of determining the dispute and would be taken
under Rule 15.
It was suggested that the full Executive was better
suited to large-scale strategic decisions which affected several Portfolio
Holders or the Council as a whole. The
dispute procedure was a service specific procedure and a panel of members with
a quorum of three would be the most appropriate device to determine the
dispute.
RESOLVED :
THAT an Executive Committee with Terms of Reference set
out in paragraph 9 of the report be established
52.
REPORT OF THE ISLE OF WIGHT ECONOMIC PARTNERSHIP
As part of the performance management system
the Executive received the quarterly report of the Isle of Wight Economic
Partnership. An update was given regarding the Area Investment Framework and
negotiations over Enterprise House.
RESOLVED :
THAT the report from the Isle of
Wight Partnership be received and endorsed.
53.
FIRST QUARTERLY PERFORMANCE MANAGEMENT REPORT 2004-5
(During the debate Mr R G Mazillius declared a personal interest as his son was a director of a company that submitted planning applications).
The Deputy Leader introduced the quarterly management
report that covered the first period of the year from April to June 2004. This gave the Executive the opportunity to
monitor and review key aspects of the Council’s performance against its objectives.
The Executive were informed that for the first time the report included a risk
assessment for the new and existing Areas to Watch. The Select Committees were asked by the Executive to concentrate
their work in these areas. Each
Portfolio Holder advised the Executive of achievements within their remit and
gave an update on the areas to watch and actions that were being taken.
RESOLVED :
(i)
THAT
the first Quarterly Performance Management Report of 2004-05 be approved
(ii)
THAT
the actions being taken to address the Areas to Watch as detailed in the
Performance Summary Section 1.2 and within the Portfolio sections 2.1-2.8 be
agreed
(iii)
THAT
the Select Committees be requested to investigate any areas of concern the
Executive may have from the Quarterly Performance Management Report including those detailed in section 9 and 10
and report back to the Executive with their findings
54.
CONSIDERATION
OF THE FORWARD PLAN
Members were informed that the
next report from the Isle of Wight Economic Partnership would be received on 17
November. This would be the same meeting
that would consider the QPMR.
The Library Position statement
would be a joint report between the Portfolio Holder for Children’s Services
and the Portfolio Holder for Adult and Community Services.
55.
MEMBERS’ QUESTION TIME
Questions were put to the Chairman as follows :
Mr J Effemey asked a question relating to income generated
by Mornington Road car park (MQ25/04). A
copy of the question and reply given is contained in the Members' Question
Register.
Mr H Rees asked an oral question regarding the Boundary
Commission’s review on boundaries. The
Leader responded accordingly.
CHAIRMAN