THE “CALL IN”PERIOD FOR THESE DECISIONS EXPIRES AT 5.00 PM ON THURSDAY, 31 OCTOBER 2002.  NONE OF THE DECISIONS CAN BE IMPLEMENTED UNTIL AFTER THAT DATE.

 

MINUTES OF A MEETING OF THE EXECUTIVE HELD AT COUNTY HALL, NEWPORT, ISLE OF WIGHT ON TUESDAY, 22 OCTOBER 2002 COMMENCING AT 9.30 AM

 

Present :

 

Mrs S A Smart (Chairman), Mr R R Barry, Mr E Fox, Mr P G Harris,              Mrs M A Jarman, Mrs B Lawson, Mr R G Mazillius, Mr H Rees,                         Mrs J L Wareham

 

Apologies :

 

Mr D J Knowles

 

Also present non-voting :

 

Mr A C Bartlett

 

 

 


125.          MINUTES

 

RESOLVED :

 

THAT the Minutes of the meeting of the Executive held on 8 October 2002
 be confirmed.

 

126.          DECLARATIONS OF INTEREST

 

Interests were declared in the following matters:

 

127.          Mr R G Mazillius declared a prejudicial interest in Minute 131 - Request To Waive Contract Standing Orders To Permit Negotiations With A Contractor For Phase 3 Building Works At Medina House School, Newport as he had a possible connection with the contractor.

 

Mrs J L Wareham declared a personal interest in Minute 131 - Request To Waive Contract Standing Orders To Permit Negotiations With A Contractor For Phase 3 Building Works At Medina House School, Newport as a Governor of Medina House School

 

128.          PUBLIC QUESTION TIME

 

A Question was put to the Chairman as follows :

 

Mrs E Campbell, Wardwick Cottage, Baring Road, Cowes asked a question concerning leases of Crown Estate Land (PQ92/02)

 

A copy of the question and reply given is contained in the Public Question Register.

 

129.          URGENT BUSINESS – RESPONSE TO INDUSTRIAL ACTION BY THE FBU

 

The Chairman agreed to an urgent item of business in order to update members of the Executive on contingency arrangements in relation to industrial action by members of the Fire Brigade Union. She also confirmed that costs would be met by central government as long as certain criteria were met.

 

RESOLVED :

 

            THAT the report be noted.

 

130.          REORGANISATION OF COUNCIL'S MANAGEMENT STRUCTURE AND RETIREMENT OF STRATEGIC DIRECTOR OF FINANCE AND INFORMATION AND COUNTY TREASURER

 

The Portfolio Holder advised members that the Strategic Director of Finance and Information and County Treasurer had indicated that he was prepared to retire early on 31 March 2003 provided mutually satisfactory terms could be agreed.  This would give the Council an opportunity to reorganise its service delivery structure by creating Strategic Directors with responsibility for corporate service and the natural and built environment, which had been identified as a weakness by the Council in its recent self-assessment.  It would also reflect the change of priorities in the most senior management tier to deliver improved services and to achieve the Council’s corporate objectives. An outline of the proposed changes was detailed in the report.

 

RESOLVED TO RECOMMEND TO COUNCIL :

 

(i)                  THAT the early retirement of the Strategic Director of Finance and Information and County Treasurer be agreed on the grounds of the efficiency of the service

 

(ii)                THAT the period of added days of additional service as set out in the confidential appendix of the report is added under the compensatory added years regime

 

(iii)               THAT the revised management structure and the appointment of a Strategic Director of Environment Services be approved

 

131.          REQUEST TO WAIVE CONTRACT STANDING ORDERS TO PERMIT NEGOTIATIONS WITH A CONTRACTOR FOR PHASE 3 BUILDING WORKS AT MEDINA HOUSE SCHOOL, NEWPORT

 

(Mr R Mazillius declared a prejudicial interest and left the room for the discussion of this item).

 

Members were informed that Medina House School was currently being converted to a primary school for children with special needs.  Consideration was given to waive Contract Standing Order 2.8 which was concerned with the formal tendering process in order for the Phase 3 of the building works contract to be negotiated with the contractor who had undertaken Phase 1 and 2.  In order to maintain continuity of work and to reduce costs the consulting Quantity Surveyor advised that it would be beneficial to negotiate the Phase 3 Contract with the Contractor undertaking Phase 1 and 2 and reasons for doing so were outlined.

 

RESOLVED :

 

THAT the waiving of Contract Standing Order 2.8 be approved and that the Phase 3 Contract be negotiated with the Contractor currently undertaking Phase 1 and 2 in consultation with independent Quantity Surveyor.

 

132.          MEMBERS’ QUESTION TIME

 

Questions were put to the Chairman as follows :

 

Mr B Bartlett asked a question concerning Ventnor Middle School (MQ 72/02)

 

Mr J Effemey asked a question concerning parking on the Parade in Cowes (MQ73/02)

 

Copies of the questions and replies given are contained in the Members' Question Register.

 

 

 

CHAIRMAN