THE “CALL IN” PERIOD FOR THESE DECISIONS EXPIRES AT 5.00 PM ON FRIDAY, 22 AUGUST 2003.  NONE OF THE DECISIONS CAN BE IMPLEMENTED UNTIL AFTER THAT DATE.

 

MINUTES OF A MEETING OF THE EXECUTIVE HELD AT COUNTY HALL, NEWPORT, ISLE OF WIGHT ON WEDNESDAY, 13 AUGUST 2003 COMMENCING AT 9.30 AM

 

Present :         Mrs S A Smart (Chairman), Mr R R Barry, Mrs T M Butchers, Mr J H Fleming, Mr E Fox, Mr P G Harris,  Mr G S Kendall, Mr D J Knowles, Mr H Rees, Mrs J L Wareham

 

Also present non-voting :

 

Mr A C Bartlett, Mr M J Cunningham, Mr J Effemey, Mrs M J Miller, Mr A A Taylor

 

 

 


41.             MINUTES

 

RESOLVED :

 

THAT the Minutes of the meeting of the Executive held on 30 July 2003 be confirmed.

 

42.             DECLARATIONS OF INTEREST

 

There were no declarations received at this stage.

 

43.             QUARTERLY PERFORMANCE MANAGEMENT REPORT

 

Members received the first quarterly Performance Management Report.  This allowed the Executive to monitor and review key aspects of the Council’s performance against its objectives.  Details were given concerning the Council’s performance across all its services for the first three months of this financial year and included progress on targets in the CPA Improvement Plan and Public Service Agreement.  The Deputy Leader emphasised this was the first of regular reports and that portfolio holders should be aware of its contents. Members considered how the format of the reports should be developed and were keen to receive further reports in the current format rather than in a summary form.

 

RESOLVED :

 

That the first quarterly performance management report be approved.

 

44.             DOCUMENT IMAGING / ELECTRONIC DOCUMENT MANAGEMENT

 

In the light of the national Modernising Agenda consideration was given to a corporate Document Imaging \ Electronic Document Management Project.  This would enable the storage, management and movement of information around the organisation efficiently and effectively.  The Executive was informed of the different functions that could be performed and the financial implications of the system were detailed. The report also detailed the possible options, maintaining the status quo, developing an in house solution or to procure an electronic document system.  The new system would be implemented initially in the Planning Department and then would be rolled out across the organisation.

 

Reference in the recommendation to consult with the Great Access to Great Services Programme Board was deleted, as members believed that as it was not a public meeting the reference added nothing to the process.

 

RESOLVED :

 

(i)                 THAT the Head of Organisational Development in consultation with the Portfolio Holder for Resources, be given a specific delegation to purchase, implement and operate an Electronic Document Management System and associate network improvements

 

(ii)               THAT the costs of the project, based on the projections set out in the report, be met from budgets made available to the Head of Organisational Development for the purpose of strategic ICT development

 

45.             QUARTERLY REPORT OF THE ISLE OF WIGHT ECONOMIC PARNTERSHIP

 

            Following a request from the Executive and as part of the service level agreement, a quarterly report from the Isle of Wight Economic Partnership was received.  The report updated members on a number of projects.  Members requested that future reports give fuller details of financial implications and details of spending.

 

RESOLVED :

 

                        THAT the report be noted. 

 

46.             MEMBERS’ QUESTION TIME

 

Questions were put to the Chairman as follows :

 

Mr J Effemey asked a question in relation to local members being consulted on issues relating to their ward (MQ26/03)

 

Mr J Effemey asked a question in relation Cowes Esplanade beach (MQ27/03)

 

Copies of the questions and replies given are contained in the Members' Question Register.

 

 

 

 

CHAIRMAN