Workplan

PAPER B

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE - 26 SEPTEMBER 2001

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE WORKPLAN

REPORT OF THE HEAD OF SELECT COMMITTEE SUPPORT

SUMMARY/PURPOSE

The Council's constitution provides for the adoption of workplans by all Select Committees. The Environment and Transport Select Committee's away day at Northwood House on 1 August 2001 generated a range of issues that Members suggested should be work priorities. After further discussion with your Select Committee Chairman and having regard for comments from appropriate officers, a draft Select Committee Workplan has been prepared.

BACKGROUND

1. Select Committee procedure rule 8 reads "Each Select Committee shall establish its own work programme."

2. The Select Committee away day was planned to provide Members with an opportunity to explore, with the aid of officers, the role and scope of the Committee and therein identify issues to incorporate in a planned programme of work.

3. It was agreed at the away day that the planned programme of work should be directed towards monitoring service delivery and policy review and development. Planned work can be progressed by the Select Committee as a whole, or through working parties and task groups.

4. Article 6 of the Council's constitution incorporates guidelines for the establishment of Select Committee working parties. These guidelines specify that :

A working party must be established by formal resolution of a Select Committee.
Membership should reflect political proportionality unless there is agreement by Group Leaders that it is not necessary for the issue.
The Select Committee must specify terms of reference.
A working party should be time limited.

5. The constitution provides for small informal member/officer task groups established to investigate issues of a non-controversial nature.

6. Attached as an Appendix to this report, Members will find the draft Environment and Transport Select Committee Workplan. Members are invited to review and pass comment on the workplan and in particular the schedule of planned business.

7. Views are sought on proposals to progress business items through Working Parties or Task Groups.

For example :

Members considered Waste Management and Recycling Services at the away day. Possible terms of reference for a Working Party/Task Group, refined from views expressed at the away day include :

To assess whether recycling and collection targets are being met and whether performance can be improved? If so how?

(a) Getting the recycling 'message' across to the public - to review how it could be explained better?

(b) To review arrangements for issuing of composting bins and black boxes

(c) To identify and investigate options for recycling more commercial waste

Members also considered issues surrounding the provision of Public Conveniences. Possible terms of reference for a Working Party/Task Group, again refined from views expressed at the away day include:

To revisit past Council investigations
To consider alternative types of facility e.g. self-cleaning
To review Disability Discrimination implications (building control)

8. Members will be invited to consider establishing a Renewable Energy Working Party/Task Group when they receive a separate report on the agenda.

FINANCIAL IMPLICATIONS

Non-quantifiable; officer resource supporting the democratic process.

RECOMMENDATIONS

1. That the draft workplan with agreed amendments be approved.

2. That the Environment and Transport Select Committee establish Working Parties or Task Groups to review and consider :

WASTE MANAGEMENT AND RECYCLING

PUBLIC CONVENIENCES

3. That terms of reference for any Working Parties or Task Groups established by the Select Committee be agreed.

BACKGROUND PAPERS

IWC Members Handbook and Constitution.

Environment and Transport Select Committee away day file notes.

Contact Point : 823801

ROB OWEN
Head of Select Committee Support

DRAFT APPENDIX

ENVIRONMENT AND TRANSPORTSELECT COMMITTEE

PLANNED PROGRAMME OF WORK

To develop the Island's transport network for the benefit of local people

To promote tourism, economic, leisure and cultural development

PURPOSE

To achieve efficient and effective overview and scrutiny by means of a planned programme of work.

CHAIRMAN VICE - CHAIRMAN

Cllr T E Butchers Cllr C B W Chapman

ROLE

To review and/or scrutinise decisions made or actions taken relating to the areas of work covered by the Committee

To make reports and/or recommendations to the full Council and/or the Executive

To consider any matter affecting the area or its inhabitants relating to the areas of work covered by the Committee

SCOPE

Coast protection, harbours and seafronts

County transport

Waste management and recycling

Public transport

Grounds maintenance

Traffic management

Public conveniences

Traffic education and road safety

First time sewerage

Agenda 21 Strategy

Building control

All types of highways

Best Value Review 1999/2000 (pilot)

Home to School Transport (jointly with Education)

Best Value Reviews 2000/01

Transportation and Car Parking

Best Value Reviews 2001/02

None

Service Plans

Planning Policy & Environment - Agenda 21

Coastal Management

Operations - Waste, Cleansing, Public Transport

Highways and Transportation (not Rights of Way)

Other Strategic Documents and Plans	Next Review
Local Transport Plan	2006
Agenda 21	2001
Isle of Wight Coast Shoreline Management Plan	2002
Air Quality Strategy
Biodiversity Action Plan	2002

SCHEDULE OF PLANNED BUSINESS

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

Officers are reminded that copies of reports for Select Committees should be sent in electronic format to Committee Services 10 working days before the planned meeting date. Agendas will be dispatched 7 working days before the meeting.

DATE OF MEETING SUBSTANTIVE AGENDA ITEMS LEAD OFFICER

26 September 2001 Renewable Energy
To receive a report on the Altener Project. The Select Committee may wish to establish a Working Party to draft recommendations concerning the implications of renewable energy for the Island. (Site visits as appropriate) Paul Airey/Angela Mawle/Dick Sedgeley

Select Committee Workplan
To consider/agree workplan proposals for the Select Committee and establish and agree terms of reference for working parties, e.g. on Waste Management and Recycling and Public Conveniences Rob Owen

Appointments to Outside Bodies Mike Fisher

24 October 2001 Road Maintenance and Repairs
To receive and comment on proposals concerning:

� Better co-ordination and management of highway repairs

� The use of signs alerting the public about forthcoming road works and who is responsible for them

� Arrangements given to alternative routing to avoid clashes

� Advertising of road works in the local press

� The mechanisms in place for co-ordination between the utility companies
Stephen Matthews

Cowes Floating Bridge
To receive a report on past and projected costs and usage.

To agree a further course of action.
Andy Morris

28 November 2001 Service Plans/Performance Indicators
To consider and examine relevant Service Plans with particular reference to Performance Indicators meaningful to the Select Committee

To identify areas of weak performance and formulate possible solutions.
Service Heads

? December 2001 Review of Car Parking
Receive the results of the independent Review into car parking, including Residents' Parking Schemes, to include 5 hour charging band and to make recommendations to the Executive. Stephen Matthews

30 January 2002 Budget Scrutiny 2002/03
Clarify Member expectations and process? Service Heads

27 February 2002 Decriminalisation of Car Parking Enforcement
To consider the results of the consultation exercise. This item was referred to the Select Committee by the Executive on 12 July 2001. To make recommendations. Stephen Matthews

Local Transport Plan Allocation 2002/2003
(Director's Recommendation) Stephen Matthews

27 March 2002 Waste Management and Recycling
To review progress and agree future actions Eric Mawdsley

Public Conveniences
To review progress and agree future actions Eric Mawdsley

? April 2002 Traffic Management at Ferry Terminals
To identify the extent of traffic management problems at Island ferry terminals through consultation with residents groups, town & parish councils and service operators Stephen Matthews/Rob Owen

CHAIRMAN	VICE - CHAIRMAN
Cllr T E Butchers	Cllr C B W Chapman

DATE OF MEETING	SUBSTANTIVE AGENDA ITEMS	LEAD OFFICER
26 September 2001	Renewable Energy To receive a report on the Altener Project. The Select Committee may wish to establish a Working Party to draft recommendations concerning the implications of renewable energy for the Island. (Site visits as appropriate)	Paul Airey/Angela Mawle/Dick Sedgeley
	Select Committee Workplan To consider/agree workplan proposals for the Select Committee and establish and agree terms of reference for working parties, e.g. on Waste Management and Recycling and Public Conveniences	Rob Owen
	Appointments to Outside Bodies	Mike Fisher
24 October 2001	Road Maintenance and Repairs To receive and comment on proposals concerning: � Better co-ordination and management of highway repairs � The use of signs alerting the public about forthcoming road works and who is responsible for them � Arrangements given to alternative routing to avoid clashes � Advertising of road works in the local press � The mechanisms in place for co-ordination between the utility companies	Stephen Matthews
	Cowes Floating Bridge To receive a report on past and projected costs and usage. To agree a further course of action.	Andy Morris
28 November 2001	Service Plans/Performance Indicators To consider and examine relevant Service Plans with particular reference to Performance Indicators meaningful to the Select Committee To identify areas of weak performance and formulate possible solutions.	Service Heads
? December 2001	Review of Car Parking Receive the results of the independent Review into car parking, including Residents' Parking Schemes, to include 5 hour charging band and to make recommendations to the Executive.	Stephen Matthews
30 January 2002	Budget Scrutiny 2002/03 Clarify Member expectations and process?	Service Heads
27 February 2002	Decriminalisation of Car Parking Enforcement To consider the results of the consultation exercise. This item was referred to the Select Committee by the Executive on 12 July 2001. To make recommendations.	Stephen Matthews
	Local Transport Plan Allocation 2002/2003 (Director's Recommendation)	Stephen Matthews
27 March 2002	Waste Management and Recycling To review progress and agree future actions	Eric Mawdsley
	Public Conveniences To review progress and agree future actions	Eric Mawdsley
? April 2002	Traffic Management at Ferry Terminals To identify the extent of traffic management problems at Island ferry terminals through consultation with residents groups, town & parish councils and service operators	Stephen Matthews/Rob Owen