|
|
RECOMMENDATIONS |
ACTION |
RESPONSIBLE |
DATE |
|
|
The
Externalization Project |
|||||
|
8.2.1
- 8.2.11 |
Recommendations
concerning the externalisation project if proceeded with.
|
Recommendation
to Executive to cease externalisation. |
Leader
of the Council/Mike Fisher. |
28 January 2004 |
|
Directorate
of Education and Community Development
|
|||||
|
8.3.1.1 |
Integrate WL staff
into management of community development service.
|
MD
of Wight Leisure to attend management team meetings. |
John
Metcalfe/Annie Horne. |
Achieved |
|
|
8.3.1.2 |
Formalise methods
of communication within directorate/department and roll out electronic
communications systems.
|
Adopting
corporate team brief system of face to face and the electronic distribution. |
David
Pettitt/ John Metcalfe. |
March 2004 |
|
|
8.3.1.3 |
Review Directorate
and departmental development activity to ensure full participation.
|
Debate
at directorate and departmental management teams. |
David
Pettitt/ John Metcalfe. |
February/March 2004 |
|
|
8.3.1.4 |
Reduction in direct
reports to Head of Community Development.
|
· Appointment of Libraries,
Museums and Archives Manager · Develop Green Paper
proposals. |
· John Metcalfe · Executive/Directors Group. |
· Achieved · September 2004 |
|
|
8.3.2.1 |
Cement status of
Wight Leisure as mainstream department of the Council.
|
· Consider re-titling service. · Consider re-titling senior
posts within the service. · Consider branding issues. · Work within the service to
inform and remind staff. |
Portfolio
Holder for Tourism and Leisure/ John Metcalfe/ Annie Horne. |
April 2004 |
|
|
8.3.2.2 |
·
Ensure no contractual benefits accrue to WLL.
·
Contractual arrangements entered into in the name of IWC.
|
· Not relevant if
externalisation not proceeded with. · Review of arrangements by WL
senior staff. |
· N/A. · Annie Horne. |
· N/A. · Achieved. |
|
Corporate
Governance
|
|||||
|
8.4.1.1 |
Develop corporate
register of procurement decisions/contract.
|
Delivery
of procurement strategy. |
Paul
Wilkinson. |
December 2004 |
|
|
8.4.1.2 |
Mandatory
evaluation of risk of procurement exercises.
|
Delivery
of procurement strategy. |
Paul
Wilkinson. |
April 2004 |
|
|
8.4.1.3 |
Development of
procurement protocols.
|
Delivery
of procurement strategy. |
Paul
Wilkinson. |
July 2004 |
|
|
8.4.1.4 |
Identifying,
extending and sharing expertise and project management.
|
Delivery
of planned programme with Audit Commission assistance. |
Mike
Fisher. |
Commences 22 January 2004 |
|
|
8.4.1.5 |
Further develop
understanding of Constitution.
|
Continued
development and delivery of decision-making training. |
John
Lawson. |
April 2004 and monthly
thereafter |
|
Executive Decision-Making |
|||||
|
8.4.2.1 |
Ensure Directors
Group consider all Executive reports.
|
Integrate
Executive forward plan into Directors Group work programme. |
Mike
Fisher/ John Lawson. |
Achieved |
|
|
8.4.2.2 |
Single
responsibility for Executive forward plan, Executive agenda and Directors
Group agenda.
|
Reallocation
of responsibility. |
John
Lawson. |
Achieved |
|
|
8.4.2.3 |
Trial
officer/agenda setting/briefing meeting prior to dispatch of Executive
agendas.
|
Trial
from March 2004. |
John
Lawson. |
Review in May 2004 |
|
|
8.4.2.4
- 8.4.2.7 |
· New improved further reports from
Portfolio Holders to Executive. |
· Identify statutory power/duty
being exercised. · Include explicit and
sufficient reasons for recommendations. · Identify links to corporate,
strategic/ department objectives and operational risk management. · Identify where finance is
provided from. · Revise Executive report
proforma and guidance. · Launch new proforma/ guidance
at senior Management Team. · Deliver training through
directorate/ departmental management teams. · Continue decision-making
training course. |
John
Lawson |
April 2004 |
|
|
8.4.2.8 |
Review Executive
Forward Plan. |
Develop
a new format and guidance, incorporating the view of Select Committee. |
John
Lawson. |
Achieved |
|
|
8.4.2.9 |
Review minuting
of Executive decision making. |
Develop
report proforma and minuting proforma to emphasise the reasons for decisions. |
John
Lawson. |
March 2004 |
|
|
8.4.2.10 |
Re-visit
existing guidance. |
Develop
report proforma and minuting proforma to emphasise the reasons for decisions. |
John
Lawson. |
April 2004 |
|
Select Committees
|
|||||
|
8.4.3.1 |
Consider the
need for further training. |
Develop
and fund bespoke training programme for Select Committee Members and Chairs. |
Alistair
Drain. |
Achieved |
|
|
8.4.3.2 |
Develop practice
of scoping enquiries and adopting specific terms of reference. |
Development
of new protocol. |
Select
Committee Chairs/Alistair Drain. |
May 2004 |
|
|
8.4.3.3 |
Improve requests
from Executive for Select Committee policy development activity. |
Include
in guidance to report authors/training on guidance. |
John
Lawson. |
April 2004 |
|
|
8.4.3.4 |
Recommendations
by Select Committees to be directed to individuals/decision-making bodies and
be supported by reasons etc. |
Develop
new protocol. |
Select
Committee Chairs/Alistair Drain. |
May 2004 |
|
|
8.4.3.5 |
Consolidated
record of Select Committee recommendations. |
Develop
and publish record; adopt performance management system. |
Alistair
Drain. |
Achieved |
|
|
8.4.3.6 |
Ensure legal and
financial advice available to Select Committee report authors and on
preparation of Agenda. |
Expand Chairs’
briefings to include report authors, committee administrators and
legal/financial advisers. |
Select
Committee Chair/ Alistair Drain. |
April 2004 |
|
|
8.4.3.7 |
Default
arrangements where briefings disproportionate/ impractical. |
Legal/financial
advice to Select Committee report authors. |
Alistair
Drain/Report authors/Paul Wilkinson/ John Lawson. |
April 2004 |
|
|
8.4.3.8 |
Revise
Constitution to reflect above recommendations/responses. |
Add new
protocols/rules to Constitution. |
Full
Council/ John Lawson |
May 2004 |
|
Expenditure to Date
|
|||||
|
8.5.1 |
Formalisation of
legality of expenditure. |
Resolution by
Executive. |
Executive/John
Lawson. |
28 January 2004 |
|
|
8.5.2 |
WLL future
intentions to be ascertained. |
Only necessary
if externalization to proceed. |
N/A. |
N/A |
|
|
8.5.3 |
Review of
Westridge Development decision and future plans. |
Provision of written
advice to Portfolio Holders. |
John
Metcalfe/ Tony Flower. |
April 2004 |
|
Individual Conduct and Capability
Individual
conduct and capability are not Executive functions. Issues to be dealt with under normal management processes. |
|||||