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|
RECOMMENDATIONS |
ACTION |
RESPONSIBLE |
DATE |
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The
Externalization Project |
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|
8.2.1 - 8.2.11 |
Recommendations
concerning the externalisation project if proceeded with.
|
Recommendation to
Executive to cease externalisation. |
Leader of the
Council/Mike Fisher. |
Achieved |
|
Directorate
of Education and Community Development
|
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8.3.1.1 |
Integrate WL staff
into management of community development service.
|
MD of Wight Leisure
to attend management team meetings. |
John Metcalfe/Annie
Horne. |
Achieved |
|
|
8.3.1.2 |
Formalise methods
of communication within directorate/department and roll out electronic
communications systems.
|
Adopting corporate
team brief system of face to face and the electronic distribution. |
David Pettitt/
John Metcalfe. |
Part Achieved [electronic system still to roll
out – May 2004] |
|
|
8.3.1.3 |
Review Directorate
and departmental development activity to ensure full participation.
|
Debate at
directorate and departmental management teams. |
David Pettitt/
John Metcalfe. |
Achieved |
|
|
8.3.1.4 |
Reduction in
direct reports to Head of Community Development.
|
·
· Appointment of Libraries, Museums and Archives
Manager ·
· Develop Green Paper proposals. |
·
· John Metcalfe ·
· Executive/Directors Group. |
·
· Achieved ·
· |
|
|
8.3.2.1 |
Cement status of
Wight Leisure as mainstream department of the Council.
|
·
· Consider re-titling service. ·
· Consider re-titling senior posts within the
service. ·
· Consider branding issues. ·
· Work within the service to inform and remind
staff. |
Portfolio Holder
for Tourism and Leisure/ John Metcalfe/ Annie Horne. |
April 2004 |
|
|
8.3.2.2 |
·
· Ensure no contractual
benefits accrue to WLL.
·
· Contractual arrangements
entered into in the name of IWC.
|
·
· Not relevant if externalisation not proceeded
with. ·
· Review of arrangements by WL senior staff. |
·
· N/A. ·
· Annie Horne. |
·
· N/A. ·
· Achieved. |
|
Corporate
Governance
|
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|
8.4.1.1 |
Develop corporate
register of procurement decisions/contract.
|
Delivery of
procurement strategy. |
Paul Wilkinson. |
December 2004 |
|
|
8.4.1.2 |
Mandatory
evaluation of risk of procurement exercises.
|
Delivery of
procurement strategy. |
Paul Wilkinson. |
April 2004 |
|
|
8.4.1.3 |
Development of
procurement protocols.
|
Delivery of
procurement strategy. |
Paul Wilkinson. |
July 2004 |
|
|
8.4.1.4 |
Identifying,
extending and sharing expertise and project management.
|
Delivery of planned
programme with Audit Commission assistance. |
Mike Fisher. |
Commences 22 January 2004 |
|
|
8.4.1.5 |
Further develop
understanding of Constitution.
|
Continued
development and delivery of decision-making training. |
John Lawson. |
April 2004 and monthly thereafter |
|
Executive Decision-Making |
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|
8.4.2.1 |
Ensure Directors
Group consider all Executive reports.
|
Integrate Executive
forward plan into Directors Group work programme. |
Mike Fisher/
John Lawson. |
Achieved |
|
|
8.4.2.2 |
Single
responsibility for Executive forward plan, Executive agenda and Directors
Group agenda.
|
Reallocation of
responsibility. |
John Lawson. |
Achieved |
|
|
8.4.2.3 |
Trial
officer/agenda setting/briefing meeting prior to dispatch of Executive
agendas.
|
Trial from March
2004. |
John Lawson. |
Review in May 2004 |
|
|
8.4.2.4 - 8.4.2.7 |
·
· New improved further
reports from Portfolio Holders to Executive. |
·
· Identify statutory power/duty being exercised. ·
· Include explicit and sufficient reasons for
recommendations. ·
· Identify links to corporate, strategic/
department objectives and operational risk management. ·
· Identify where finance is provided from. ·
· Revise Executive report proforma and guidance. ·
· Launch new proforma/ guidance at senior Management Team. ·
· Deliver training through directorate/ departmental management teams. ·
· Continue decision-making training course. |
John Lawson |
April 2004 |
|
|
8.4.2.8 |
Review Executive Forward Plan. |
Develop a new
format and guidance, incorporating the view of Select Committee. |
John Lawson. |
Achieved |
|
|
8.4.2.9 |
Review minuting of Executive decision making. |
Develop report
proforma and minuting proforma to emphasise the reasons for decisions. |
John Lawson. |
At risk – need to consult on revised arrangements May 2004 |
|
|
8.4.2.10 |
Re-visit existing guidance. |
Develop report
proforma and minuting proforma to emphasise the reasons for decisions. |
John Lawson. |
At risk – need to consult on revised arrangements May 2004 |
|
Select Committees
|
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|
8.4.3.1 |
Consider the need for further training. |
Develop and fund
bespoke training programme for Select Committee Members and Chairs. |
Alistair Drain. |
Achieved |
|
|
8.4.3.2 |
Develop practice of scoping enquiries and adopting
specific terms of reference. |
Development of new
protocol. |
Select Committee
Chairs/Alistair Drain. |
May 2004 |
|
|
8.4.3.3 |
Improve requests from Executive for Select Committee
policy development activity. |
Include in guidance
to report authors/training on guidance. |
John Lawson. |
At risk – need to consult on revised arrangements May 2004 |
|
|
8.4.3.4 |
Recommendations by Select Committees to be directed to
individuals/decision-making bodies and be supported by reasons etc. |
Develop new
protocol. |
Select Committee
Chairs/Alistair Drain. |
May 2004 |
|
|
8.4.3.5 |
Consolidated record of Select Committee recommendations. |
Develop and publish
record; adopt performance management system. |
Alistair Drain. |
Achieved |
|
|
8.4.3.6 |
Ensure legal and financial advice available to Select
Committee report authors and on preparation of Agenda. |
Expand Chairs’ briefings to include report authors,
committee administrators and legal/financial advisers. |
Select Committee
Chair/ Alistair Drain. |
April 2004 |
|
|
8.4.3.7 |
Default arrangements where briefings disproportionate/
impractical. |
Legal/financial advice to Select Committee report
authors. |
Alistair
Drain/Report authors/Paul Wilkinson/ John Lawson. |
April 2004 |
|
|
8.4.3.8 |
Revise Constitution to reflect above recommendations/responses. |
Add new protocols/rules to Constitution. |
Full Council/
John Lawson |
May 2004 |
|
Expenditure to Date
|
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|
8.5.1 |
Formalisation of legality of expenditure. |
Resolution by Executive. |
Executive/John
Lawson. |
Achieved |
|
|
8.5.2 |
WLL future intentions to be ascertained. |
Only necessary if externalization to proceed. |
N/A. |
N/A |
|
|
8.5.3 |
Review of Westridge Development decision and future
plans. |
Provision of written advice to Portfolio Holders. |
John Metcalfe/
Tony Flower. |
April 2004 [Advice on process delivered to Portfolio Holder
22 February 2004] |
|
Individual Conduct and Capability
Individual conduct and capability are not Executive
functions. Issues to be dealt with
under normal management processes. |
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