WIGHT LEISURE  - ACTION PLAN

 

 

RECOMMENDATIONS

ACTION

RESPONSIBLE

DATE

The Externalization Project

8.2.1 - 8.2.11

Recommendations concerning the externalisation project if proceeded with.

Recommendation to Executive to cease externalisation.

Leader of the Council/Mike Fisher.

28 January 2004

Achieved

Directorate of Education and Community Development

8.3.1.1

Integrate WL staff into management of community development service.

MD of Wight Leisure to attend management team meetings.

John Metcalfe/Annie Horne.

Achieved

8.3.1.2

Formalise methods of communication within directorate/department and roll out electronic communications systems.

Adopting corporate team brief system of face to face and the electronic distribution.

David Pettitt/ John Metcalfe.

March 2004

Part Achieved [electronic system still to roll out May 2004]

8.3.1.3

Review Directorate and departmental development activity to ensure full participation.

Debate at directorate and departmental management teams.

David Pettitt/ John Metcalfe.

February/March 2004

Achieved

8.3.1.4

Reduction in direct reports to Head of Community Development.

·     ·     Appointment of Libraries, Museums and Archives Manager

·     ·     Develop Green Paper proposals.

·    ·    John Metcalfe

 

 

·    ·    Executive/Directors Group.

 

·       ·       Achieved

 

 

·       ·       SeptemberApril 2 2004

8.3.2.1

Cement status of Wight Leisure as mainstream department of the Council.

·     ·     Consider re-titling service.

·     ·     Consider re-titling senior posts within the service.

·     ·     Consider branding issues.

·     ·     Work within the service to inform and remind staff.

Portfolio Holder for Tourism and Leisure/ John Metcalfe/ Annie Horne.

April 2004

8.3.2.2

·         ·         Ensure no contractual benefits accrue to WLL.
·         ·         Contractual arrangements entered into in the name of IWC.

 

·     ·     Not relevant if externalisation not proceeded with.

·     ·     Review of arrangements by WL senior staff.

·    ·    N/A.

 

 

·    ·    Annie Horne.

 

·    ·    N/A.

 

 

·    ·    Achieved.

 

Corporate Governance

8.4.1.1

Develop corporate register of procurement decisions/contract.

Delivery of procurement strategy.

Paul Wilkinson.

December

2004

8.4.1.2

Mandatory evaluation of risk of procurement exercises.

Delivery of procurement strategy.

Paul Wilkinson.

April 2004

8.4.1.3

Development of procurement protocols.

Delivery of procurement strategy.

Paul Wilkinson.

July 2004

8.4.1.4

Identifying, extending and sharing expertise and project management.

Delivery of planned programme with Audit Commission assistance.

Mike Fisher.

Commences 22 January 2004

8.4.1.5

Further develop understanding of Constitution.

Continued development and delivery of decision-making training.

John Lawson.

April 2004 and monthly thereafter

Executive Decision-Making

8.4.2.1

Ensure Directors Group consider all Executive reports.

Integrate Executive forward plan into Directors Group work programme.

Mike Fisher/ John Lawson.

Achieved

8.4.2.2

Single responsibility for Executive forward plan, Executive agenda and Directors Group agenda.

Reallocation of responsibility.

John Lawson.

Achieved

8.4.2.3

Trial officer/agenda setting/briefing meeting prior to dispatch of Executive agendas.

Trial from March 2004.

John Lawson.

Review in May 2004

8.4.2.4 - 8.4.2.7

·     ·     New improved further reports from Portfolio Holders to Executive.

·     ·     Identify statutory power/duty being exercised.

·     ·     Include explicit and sufficient reasons for recommendations.

·     ·     Identify links to corporate, strategic/ department objectives and operational risk management.

·    ·    Identify where finance is provided from.

·    ·    Revise Executive report proforma and guidance.

·    ·    Launch new proforma/ guidance at senior Management Team.

·    ·    Deliver training through directorate/ departmental management teams.

·    ·    Continue decision-making training course.

 

John Lawson

April 2004

8.4.2.8

Review Executive Forward Plan.

Develop a new format and guidance, incorporating the view of Select Committee.

John Lawson.

Achieved

8.4.2.9

Review minuting of Executive decision making.

Develop report proforma and minuting proforma to emphasise the reasons for decisions.

John Lawson.

March 2004

At risk – need to consult on revised arrangements

May 2004

8.4.2.10

Re-visit existing guidance.

Develop report proforma and minuting proforma to emphasise the reasons for decisions.

John Lawson.

April 2004

At risk – need to consult on revised arrangements

May 2004

Select Committees

8.4.3.1

Consider the need for further training.

Develop and fund bespoke training programme for Select Committee Members and Chairs.

Alistair Drain.

Achieved

8.4.3.2

Develop practice of scoping enquiries and adopting specific terms of reference.

Development of new protocol.

Select Committee Chairs/Alistair Drain.

May 2004

8.4.3.3

Improve requests from Executive for Select Committee policy development activity.

Include in guidance to report authors/training on guidance.

John Lawson.

April 2004

At risk – need to consult on revised arrangements

May 2004

8.4.3.4

Recommendations by Select Committees to be directed to individuals/decision-making bodies and be supported by reasons etc.

Develop new protocol.

Select Committee Chairs/Alistair Drain.

May 2004

8.4.3.5

Consolidated record of Select Committee recommendations.

Develop and publish record; adopt performance management system.

Alistair Drain.

Achieved

8.4.3.6

Ensure legal and financial advice available to Select Committee report authors and on preparation of Agenda.

Expand Chairs’ briefings to include report authors, committee administrators and legal/financial advisers.

Select Committee Chair/ Alistair Drain.

April 2004

8.4.3.7

Default arrangements where briefings disproportionate/ impractical.

Legal/financial advice to Select Committee report authors.

Alistair Drain/Report authors/Paul Wilkinson/ John Lawson.

April 2004

8.4.3.8

Revise Constitution to reflect above recommendations/responses.

Add new protocols/rules to Constitution.

Full Council/ John Lawson

May 2004

Expenditure to Date

8.5.1

Formalisation of legality of expenditure.

Resolution by Executive.

Executive/John Lawson.

28 January 2004

Achieved

8.5.2

WLL future intentions to be ascertained.

Only necessary if externalization to proceed.

N/A.

N/A

8.5.3

Review of Westridge Development decision and future plans.

Provision of written advice to Portfolio Holders.

John Metcalfe/ Tony Flower.

April 2004 [Advice on process delivered to Portfolio Holder 22 February 2004]

Individual Conduct and Capability

 

Individual conduct and capability are not Executive functions.  Issues to be dealt with under normal management processes.