PAPER D

Committee :    CO-ORDINATING COMMITTEE

Date :              15 NOVEMBER 2002

Title :              REVISED AGENDA AND REPORT FORMAT FOR SELECT COMMITTEES

REPORT OF THE HEAD OF SELECT COMMITTEE AND BEST VALUE SUPPORT

SUMMARY/PURPOSE

To consider a revised agenda and report format for Select Committees.

BACKGROUND

A number of matters relating to the Select Committee process and procedures are being reviewed following the restructuring that took place earlier this year. One issue identified related to the need to ensure that there was a clear and identifiable distinction between the Council’s scrutiny and decision making process.

A clear way of achieving this would be to adopt a revised format for the agenda and report format for Select Committee’s (as attached as Appendix 1 - 9)

A range of layouts have been produced and are attached for comment. The agenda format aims to identify the membership of the Select Committee more clearly and the remit of the Portfolio Holders that would normally be associated with that Committee. The order of business reflects the Procedure Rules as contained in the Council’s Constitution.

The type of details required by Select Committees differ greatly from that of the Executive. The revised report format is therefore an attempt to ensure that Select Committees receive all the relevant details from reporting officers to enable efficient and effective scrutiny and policy development.

FINANCIAL IMPLICATIONS

None.

LEGAL IMPLICATIONS

None.

RECOMMENDATIONS

The Committee is invited to offer a view on its preferred format for the agenda and report layout for Select Committees.

BACKGROUND PAPERS

Council’s Constitution

Contact Point : Paul Thistlewood, ☎ 823285

                                                                              ALISTAIR DRAIN

                                                    Head of Select Committee and Best Value Support

APPENDIX 1

Purpose : For Decision

Committee :    ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

Date :              30 OCTOBER 2002

Title :              REPORT FORMAT

REPORT OF THE HEAD OF SELECT COMMITTEE AND BEST VALUE SUPPORT

SUMMARY/PURPOSE

This report is to enable the Select Committee to scrutinise the action taken in accordance with the Best Value Improvement Programme.

BACKGROUND

OUTCOME OF CONSULTATIONS

What consultations are proposed, who will be consulted and how and what is the timescale.

Indicate anyone who has been invited to the meeting.

FINANCIAL IMPLICATIONS

Finance needs to cover any additional revenue or capital implications and if this is short, medium or long term, or any savings.

LEGAL IMPLICATIONS

Legal would include contractual requirements.

OPTIONS

RECOMMENDATIONS

BACKGROUND PAPERS

ADDITIONAL INFORMATION

Contact Point : Paul Thistlewood, ☎ 823285

                                                                              ALISTAIR DRAIN

                                                    Head of Select Committee and Best Value Support

APPENDIX 2

Committee :    ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

Date :              30 OCTOBER 2002

Title :              REPORT FORMAT

REPORT OF THE HEAD OF SELECT COMMITTEE AND BEST VALUE SUPPORT

REASON FOR SELECT COMMITTEE CONSIDERATION

This report was requested to assist in policy development and was included in the Workplan agreed on 21 July 2002.

This report is to enable the Select Committee to scrutinise the action taken in accordance with the Best Value Improvement Programme.

BACKGROUND

RELEVANT PLANS, POLICIES, STRATEGIES AND PERFORMANCE INDICATORS

The following are considered applicable :-

List from Corporate Plan etc and any Best Value reviews or inspections by Government Inspectors (ie OFSTED, SSI HMI Fire)

Relevant performance indicators.

OUTCOME OF CONSULTATIONS

Who consulted and how.

Indicate anyone who has been invited to the meeting.

FINANCIAL, LEGAL, CRIME AND DISORDER IMPLICATIONS

Finance needs to cover any additional revenue or capital implications and if this is short, medium or long term, or any savings.

Legal would include contractual requirements.

ACTION REQUIRED BY THE SELECT COMMITTEE (or CONCLUSION)(or WAY FORWARD)

APPENDICES ATTACHED

These to be listed.

BACKGROUND PAPERS USED IN THE PREPARATION OF THIS REPORT

Contact Point : Paul Thistlewood, ☎ 3285 e-mail [email protected]

                                                                              ALISTAIR DRAIN

                                                    Head of Select Committee and Best Value Support

APPENDIX 3

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE - 30 OCTOBER 2002

REPORT FORMAT

HEAD OF SELECT COMMITTEE AND BEST VALUE SUPPORT

REASON FOR SELECT COMMITTEE CONSIDERATION

This report was requested to assist in policy development and was included in the Workplan agreed on 21 July 2002.

This report is to enable the Select Committee to scrutinise the action taken in accordance with the Best Value Improvement Programme.

ACTION REQUIRED BY THE SELECT COMMITTEE (or CONCLUSION)( or WAY FORWARD)

BACKGROUND

RELEVANT PLANS, POLICIES, STRATEGIES AND PERFORMANCE INDICATORS

The following are considered applicable :-

List from Corporate Plan etc and any Best Value reviews or inspections by Government Inspectors (ie OFSTED, SSI HMI Fire)

Relevant performance indicators.

CONSULTATION PROCESS

What consultations are proposed, who will be consulted and how and what is the timescale.

Indicate anyone who has been invited to the meeting.

FINANCIAL, LEGAL, CRIME AND DISORDER IMPLICATIONS

Finance needs to cover any additional revenue or capital implications and if this is short, medium or long term, or any savings.

Legal would include contractual requirements.

APPENDICES ATTACHED

These to be listed.

BACKGROUND PAPERS USED IN THE PREPARATION OF THIS REPORT

Contact Point : Paul Thistlewood, ☎ 3285 e-mail [email protected]

                                                                              ALISTAIR DRAIN

                                                    Head of Select Committee and Best Value Support

APPENDIX 4

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE - 30 OCTOBER 2002

REPORT FORMAT - REPORT OF THE HEAD OF SELECT COMMITTEE AND BEST VALUE SUPPORT

REASON FOR SELECT COMMITTEE CONSIDERATION

This report was requested to assist in policy development and was included in the Workplan agreed on 21 July 2002.

This report is to enable the Select Committee to scrutinise the action taken in accordance with the Best Value Improvement Programme.

ACTION REQUIRED BY THE SELECT COMMITTEE (or CONCLUSION)(or WAY FORWARD)

BACKGROUND

RELEVANT PLANS, POLICIES, STRATEGIES AND PERFORMANCE INDICATORS

The following are considered applicable :-

List from Corporate Plan etc and any Best Value reviews or inspections by Government Inspectors (ie OFSTED, SSI HMI Fire)

Relevant performance indicators.

CONSULTATION PROCESS

What consultations are proposed, who will be consulted and how and what is the timescale.

Indicate anyone who has been invited to the meeting.

FINANCIAL, LEGAL, CRIME AND DISORDER IMPLICATIONS

Finance needs to cover any additional revenue or capital implications and if this is short, medium or long term, or any savings.

Legal would include contractual requirements.

APPENDICES ATTACHED

These to be listed.

BACKGROUND PAPERS USED IN THE PREPARATION OF THIS REPORT

Contact Point : Paul Thistlewood, ☎ 3285 e-mail [email protected]

                                                                              ALISTAIR DRAIN

                                                    Head of Select Committee and Best Value Support

APPENDIX 5

12 November 2002                              Committee Administrator - Paul Thistlewood ☎ 823285 

E-mail - [email protected]

To:      Cllrs Butchers (Chairman), Adams, Bartlett, Bowker*, Chapman, Clough, Cunningham, Effemey, Fleming, Humby*, Miller, Morey, Oulton, Tiltman

(*indicates non-voting members)

Portfolio Holders : Cllrs Fox, Lawson,

NB. Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to the Committee Services section before the commencement of the meeting, such notification to detail which items the member is attending for.

A G E N D A

1.        MINUTES

To confirm the Minutes of the meeting held on 28 August 2002 (Paper A).

2.        DECLARATIONS OF INTEREST

To invite Members to declare any interest they might have in the matters on the agenda.

3.        PUBLIC QUESTION TIME

To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to Committee Services no later than 9.30 am on Tuesday, 24 September 2002 Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a full reply will be given at the meeting.

4.        URGENT BUSINESS

To consider any matters which, in the Chairman's opinion, are urgent.

5.        BUDGET MONITORING REPORT AS AT END OF AUGUST 2002

To consider the report of the Strategic Director for Finance and Information and County Treasurer. (Paper B to follow)

6.        HIGHWAYS CAPITAL PROGRAMME - SCHEME PRIORITISATION

To consider the report submitted to the Executive on 24 September 2002 relating to Highway Scheme Prioritisation (Paper C) and to receive an update from the Head of Engineering Services on the progress with schemes shown in Appendix 2 to Paper B.

7.        PUBLIC CONVENIENCES TASK GROUP - PROGRESS REPORT

To consider a report from the Chairman of the Task Group and the Lead Officer. (Paper D)

8.        ECOLOGICAL FOOTPRINT WORKING PARTY

           To consider the report of the Head of Select Committee and Best Value Support. (Paper E)

9.        MEMBERS’ QUESTION TIME

A question must be submitted in writing or by electronic mail to Committee Services no later than 9.30 am on Wednesday, 25 September 2002.

The information contained in this agenda is available in Braille, large print, tape and community languages. Please contact Paul Thistlewood ☎ 823285 for details.

APPENDIX 6

NOTICE OF A MEETING

12 November 2002

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

THURSDAY, 26 SEPTEMBER 2002 AT 9.30 AM

COMMITTEE ROOM 1, COUNTY HALL, NEWPORT, ISLE OF WIGHT

Membership :-            Mrs T M Butchers (Chairman), Mr M J Cunningham (Vice Chairman), Mr J R Adams, Mr A C Bartlett, Mr C B W Chapman, Mrs B D Clough, Mr J Effemey, Mr J Fleming, Mrs M Miller, Mr V J Morey, Mrs E Oulton, Mr A T Tiltman.

Portfolio Holders :-     Mr E Fox - Transport

Mrs B Lawson - Agenda 21 and Countryside Matters

Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to the Select Committee Support section before the commencement of the meeting, such notification to detail which items the member is attending for.

AGENDA

1.        MINUTES - To confirm the minutes of the meeting held on 28 August 2002 - PAPER A.

2.        DECLARATIONS OF INTEREST - To invite Members to declare any interest they might have in the matters on the agenda.

3.        PUBLIC QUESTION TIME - To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to Committee Services no later than 9.30 am on Tuesday, 24 September 2002 Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a full reply will be given at the meeting.

4.        URGENT BUSINESS - To consider any matters which, in the Chairman's opinion, are urgent.

5.        BUDGET MONITORING REPORT AS AT END OF AUGUST 2002 - To consider the report of the Strategic Director for Finance and Information and County Treasurer - PAPER B.

6.        HIGHWAYS CAPITAL PROGRAMME - SCHEME PRIORITISATION - To consider the report submitted to the Executive on 24 September 2002 relating to Highway Scheme Prioritisation PAPER C and to receive an update from the Head of Engineering Services on the progress with schemes shown in Appendix 2 to Paper B.

7.        PUBLIC CONVENIENCES TASK GROUP - PROGRESS REPORT - To consider a report from the Chairman of the Task Group and the Lead Officer - PAPER D.

8.        ECOLOGICAL FOOTPRINT WORKING PARTY - To consider the report of the Head of Select Committee and Best Value Support - PAPER E.

9.        MEMBERS’ QUESTION TIME - A question must be submitted in writing or by electronic mail to Committee Services no later than 9.30 am on Wednesday, 25 September 2002.

The information contained in this agenda is available in Braille, large print, tape and community languages. Please contact Paul Thistlewood ☎ 823285 for details.

APPENDIX 7

12 November 2002

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

THURSDAY, 26 SEPTEMBER 2002 AT 9.30 AM

COMMITTEE ROOM 1, COUNTY HALL, NEWPORT, ISLE OF WIGHT

Membership :-            Mrs T M Butchers (Chairman), Mr M J Cunningham (Vice Chairman), Mr J R Adams, Mr A C Bartlett, Mr C B W Chapman, Mrs B D Clough, Mr J Effemey, Mr J Fleming, Mrs M Miller, Mr V J Morey, Mrs E Oulton, Mr A T Tiltman.

Portfolio Holders :-     Mr E Fox - Transport

Mrs B Lawson - Agenda 21 and Countryside Matters

Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to the Select Committee Support section before the commencement of the meeting, such notification to detail which items the member is attending for.

AGENDA

1.        MINUTES - To confirm the minutes of the meeting held on 28 August 2002 - PAPER A.

2.        DECLARATIONS OF INTEREST - To invite Members to declare any interest they might have in the matters on the agenda.

3.        PUBLIC QUESTION TIME - To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to Committee Services no later than 9.30 am on Tuesday, 24 September 2002 Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a full reply will be given at the meeting.

4.        URGENT BUSINESS - To consider any matters which, in the Chairman's opinion, are urgent.

5.        BUDGET MONITORING REPORT AS AT END OF AUGUST 2002 - To consider the report of the Strategic Director for Finance and Information and County Treasurer - PAPER B.

6.        HIGHWAYS CAPITAL PROGRAMME - SCHEME PRIORITISATION - To consider the report submitted to the Executive on 24 September 2002 relating to Highway Scheme Prioritisation PAPER C and to receive an update from the Head of Engineering Services on the progress with schemes shown in Appendix 2 to Paper B.

7.        PUBLIC CONVENIENCES TASK GROUP - PROGRESS REPORT - To consider a report from the Chairman of the Task Group and the Lead Officer - PAPER D.

8.        ECOLOGICAL FOOTPRINT WORKING PARTY - To consider the report of the Head of Select Committee and Best Value Support - PAPER E.

9.        MEMBERS’ QUESTION TIME - A question must be submitted in writing or by electronic mail to Committee Services no later than 9.30 am on Wednesday, 25 September 2002.

The information contained in this agenda is available in Braille, large print, tape and community languages. Please contact Paul Thistlewood ☎ 823285 for details.

APPENDIX 8

12 November 2002                              Committee Administrator - Paul Thistlewood ☎ 823285 

E-mail - [email protected]

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

THURSDAY, 26 SEPTEMBER 2002 AT 9.30 AM

COMMITTEE ROOM 1, COUNTY HALL, NEWPORT, ISLE OF WIGHT

Membership :-            Mrs T M Butchers (Chairman), Mr M J Cunningham (Vice Chairman), Mr J R Adams, Mr A C Bartlett, Mr C B W Chapman, Mrs B D Clough, Mr J Effemey, Mr J Fleming, Mrs M Miller, Mr V J Morey, Mrs E Oulton, Mr A T Tiltman.

Portfolio Holders :-     Mr E Fox - Transport

Mrs B Lawson - Agenda 21 and Countryside Matters

Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to Select Committee Support before the commencement of the meeting, such notification to detail which items the member is attending for.

AGENDA

1.        MINUTES - PAPER A - To confirm the minutes of the meeting held on 28 August 2002.

2.        DECLARATIONS OF INTEREST - To invite Members to declare any interest they might have in the matters on the agenda.

3.        PUBLIC QUESTION TIME - To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to Committee Services no later than 9.30 am on Tuesday, 24 September 2002 Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a full reply will be given at the meeting.

4.        URGENT BUSINESS - To consider any matters which, in the Chairman's opinion, are urgent.

5.        BUDGET MONITORING REPORT AS AT END OF AUGUST 2002 - PAPER B - To consider the report of the Strategic Director for Finance and Information and County Treasurer.

6.        HIGHWAYS CAPITAL PROGRAMME - SCHEME PRIORITISATION - PAPER C - To consider the report submitted to the Executive on 24 September 2002 relating to Highway Scheme Prioritisation and to receive an update from the Head of Engineering Services on the progress with schemes shown in Appendix 2 to Paper B.

7.        PUBLIC CONVENIENCES TASK GROUP - PROGRESS REPORT - PAPER D - To consider a report from the Chairman of the Task Group and the Lead Officer.

8.        ECOLOGICAL FOOTPRINT WORKING PARTY - PAPER E - To consider the report of the Head of Select Committee and Best Value Support.

9.        MEMBERS’ QUESTION TIME - A question must be submitted in writing or by electronic mail to Committee Services no later than 9.30 am on Wednesday, 25 September 2002.

10.      NEXT MEETING - The next scheduled meeting will be held on 30 October 2002 at 9.30 am at County Hall, Newport. The agenda for that meeting is likely to include an update on Agenda 21, Budget Monitoring and Ryde Interchange.

The information contained in this agenda is available in Braille, large print, tape and community languages. Please contact Paul Thistlewood ☎ 823285 for details.

APPENDIX 9

12 November 2002                              Committee Administrator - Paul Thistlewood ☎ 823285 

E-mail - [email protected]

ENVIRONMENT AND TRANSPORT SELECT COMMITTEE

THURSDAY, 26 SEPTEMBER 2002 AT 9.30 AM

COMMITTEE ROOM 1, COUNTY HALL, NEWPORT, ISLE OF WIGHT

Membership :-            Mrs T M Butchers (Chairman), Mr M J Cunningham (Vice Chairman), Mr J R Adams, Mr A C Bartlett, Mr C B W Chapman, Mrs B D Clough, Mr J Effemey, Mr J Fleming, Mrs M Miller, Mr V J Morey, Mrs E Oulton, Mr A T Tiltman.

Portfolio Holders :-     Mr E Fox - Transport

Mrs B Lawson - Agenda 21 and Countryside Matters

Any other member of the Council may attend the meeting and may speak with the permission of the Chairman provided that notification has been given to the Committee Administrator before the commencement of the meeting, such notification to detail which items the member is attending for.

AGENDA

1.        MINUTES - PAPER A - To confirm the minutes of the meeting held on 28 August 2002.

2.        DECLARATIONS OF INTEREST - To invite Members to declare any interest they might have in the matters on the agenda.

3.        PUBLIC QUESTION TIME - To guarantee a full reply at the meeting, the question must be delivered in writing or by electronic mail to the Committee Administrator no later than 9.30 am on Tuesday, 24 September 2002 Each question must give the name and address of the questioner. Questions may be asked at the meeting without prior notice but in these circumstances there is no guarantee that a full reply will be given at the meeting.

4.        URGENT BUSINESS - To consider any matters which, in the Chairman's opinion, are urgent.

5.        BUDGET MONITORING REPORT AS AT END OF AUGUST 2002 - PAPER B - To consider the report of the Strategic Director for Finance and Information and County Treasurer.

6.        HIGHWAYS CAPITAL PROGRAMME - SCHEME PRIORITISATION - PAPER C - To consider the report submitted to the Executive on 24 September 2002 relating to Highway Scheme Prioritisation and to receive an update from the Head of Engineering Services on the progress with schemes shown in Appendix 2 to Paper B.

7.        PUBLIC CONVENIENCES TASK GROUP - PROGRESS REPORT - PAPER D - To consider a report from the Chairman of the Task Group and the Lead Officer.

8.        ECOLOGICAL FOOTPRINT WORKING PARTY - PAPER E - To consider the report of the Head of Select Committee and Best Value Support.

9.        MEMBERS’ QUESTION TIME - A question must be submitted in writing or by electronic mail to the Committee Administrator no later than 9.30 am on Wednesday, 25 September 2002.

10.      NEXT MEETING - The next scheduled meeting will be held on 30 October 2002 at 9.30 am at County Hall, Newport. The agenda for that meeting is likely to include an update on Agenda 21, Budget Monitoring and Ryde Interchange.

Details of this and other Council committee meetings can be viewed on the Isle of Wight Council’s web site at :- http://www.iwight.com/council/meetings/meetings.asp

The information contained in this agenda can also be made available in Braille, large print, tape and community languages. Please contact the Committee Administrator on 823285