APPENDIX 1

 

Purpose: for Decision

 

REPORT TO THE CABINET

 

Date :              5 DECEMBER 2006

 

Title :               QUARTERLY FINANCIAL AND PERFORMANCE MANAGEMENT REPORT

 

REPORT OF THE DEPUTY LEADER OF THE COUNCIL

 

INPLEMENTATION DATE: 15 December 2006


 

PURPOSE

 

For members to receive a statement on how the Council was performing at the end of the second quarter of 2006.

 

OVERVIEW OF QUARTERLY PERFORMANCE

 

REVENUE BUDGET

 

A significant focus of attention in the second quarter has been to ensure that the revenue budget is in control.  This involved the identification of budget pressures and confirmation that the planned efficiency savings were being delivered.  Recovery plans were prepared and delivered against, for both elements.

 

Much work was also done around identifying and centralising the control of individual service contingency budgets and reserves.  By so doing the Council is able to reduce the total budget allocated to these areas and release funding to improve the overall delivery of services.

 

At the start of the second quarter there was a projected overspend of £6.2 million on the budget if no remedial actions were taken.  This was largely due to in year budget pressures and some still to be delivered service efficiencies.  Recovery plans initiated in July had reduced the projected overspend to £1.6m and by the end of August to £199,000.  At the end of the quarter the projected overspend was £401,000 and action is already underway in the second half of the year, to reduce this.

 

A breakdown by Cabinet Member of the Council’s revenue position at the end of Quarter 2 is attached in Annexe 1 to this report.

 

CAPITAL BUDGET

 

Attention in the second quarter focused on the management and delivery of the capital programme as a whole rather than as a set of discrete directorate based projects.

 

Details of the programme are shown in Annexe 1.  The current level of slippage in the capital budget is £9.4 millions, which is in the main associated with projects in schools and housing association schemes. Recovery plans are being prepared to correct this.

 

KEY PERFORMANCE INDICATORS

 

The initial focus at the start of the quarter was to review the many indicators for which the Council collects information in a number of forms and for a number of bodies.  The purpose of the review was to identify those few critical indicators that provide a clear description of the ‘health’ of each of the services for which the Council is responsible.  This is to inform a clear and focused approach in using these indicators as a means of ensuring that the Council’s expectations are being delivered through the services.  Performance measurement is becoming performance management.

 

A significant amount of work was therefore undertaken to identify the key operational indicators (KPIs) for each service area.  Care was taken to ensure that, when taken together, the identified indicators can describe a sufficiently complete picture of the effectiveness of the delivery of a service to allow management interventions to be initiated where appropriate.  The main criteria for each KPI are that it relates to the overall corporate objectives, is capable of being easily measured on a regular (normally monthly) basis and, most importantly, represents areas in which the Council can/is making a significant impact in the community.

 

Further work will be undertaken during the next quarter to identify other indicators that need to be included in the process.  It is also the intention that, as priorities change or if there are short term matters which the Council must manage, then additional indicators will be added to those already chosen, for as long as they are required.

 

Performance against these indicators to the end of September 2006 is shown by Cabinet member in Annexe 2 of this report.  At the end of the quarter, 20 of the 150 indicators still require an end of year forecast to be produced and therefore the indicator to be managed as opposed to measured.  For those where such a forecast has been produced, 66% are forecast to achieve or exceed the level of expected performance at the year end.  This demonstrates clear and measurable progress in performance management across the organisation. Recovery plans are being prepared for the 34% of indicators currently not expected to achieve the required performance levels.

 

RISK MANAGEMENT

 

Towards the end of the quarter, detailed attention was given to ensuring that the Council’s corporate risks were correctly identified and being managed effectively.  A risk seminar involving Directors and Heads of Service was held in October to refresh the corporate risks.  Having done this, the focus for the next quarter will be on ensuring their effective management.

 

PROJECT MANAGEMENT

 

Attention has been given to the identification of the most significant projects which the Council has plans to deliver.  This is to ensure that these projects are delivered on and that the opportunities for joint working are maximised.

 

Directors will be allocated responsibility for specific high impact projects and these projects will be managed corporately rather than being delivered and managed within directorates.  In this way the organisation as a whole will be able to focus and take responsibility for achieving the delivery of the outcomes that are the most important to the Council and the community.  In this way, the Council will ensure it always does what it has promised the community it will do – and will be able to demonstrate this.

 

BACKGROUND

 

The Council’s Comprehensive Performance Assessment (CPA) published in August identified that its approach to performance management was below minimum expectations.  The Council had itself come to the same conclusion in producing its Self Assessment in readiness for the CPA process.  A key objective for the Chief Executive was to improve this aspect of the Council’s operation.

 

A new performance management system was accordingly mapped out in June 2006 and implementation began in July 2006.

 

There are four monthly components to the system:-

 

·           Service Boards

 

 

A monthly meeting in which the Chief Executive and Director of Finance hold to account each director for the in year performance of their directorate.

·           Projects Programme Board

 

To ensure the delivery of future corporate high impact projects.

·           Corporate Management Board

 

To review the output from the service and projects programme boards and find collective approaches to opportunities and concerns identified in the process.

·           Leader’s Performance Management Meetings

 

In which the Leader holds to account each individual cabinet member for the delivery of their portfolios of responsibility.

 


Having worked through these internal management processes, a quarterly report to Cabinet, of which this is the first, allows the opportunity for a focused debate about the Council’s in year performance. It also affords the opportunity for the Cabinet to collectively consider the reallocation of resources, or the refresh of some targets in the light of the performance information.

 

The Audit and Performance Committee also plays a key role in the process.  It will be asked to review the Cabinet report, focussing on any particular areas of concern or success in order to make recommendations to Cabinet as to how performance can be improved.  This will ensure that problems are being effectively resolved and good practice is shared across the Council.

 

The information used by each element of the performance management system is generated by the CORVU performance information system.  This has greatly enhanced the Council’s ability to produce and collate the necessary reports for each element and

allow significantly more time for interpreting the information and determining appropriate responses to it.

 

STRATEGIC CONTEXT

 

The Council’s objective of being high performing and cost effective will be better delivered through the introduction of an effective performance management system.

 

Performance management is highlighted as one of the Council’s main areas for improvement in the Comprehensive Performance Assessment.  It is also an essential component of the Direction of Travel judgement made by the District Auditor in his annual management letter.

 

CONSULTATION

 

The performance management structure ensures that service managers, Heads of Service, Directors and Cabinet Members are fully engaged in managing the performance of their own areas of responsibility and also the Council as a whole.

 

FINANCIAL/BUDGET MPLICATIONS

 

There are no financial implications arising from this report.

 

LEGAL IMPLICATIONS

 

The Council has a statutory requirement under the terms of the Local Government Act 1999 to achieve the best value in the delivering of its services.  The performance of a service against expectations forms a key component of the best value test.

 

OPTIONS

 

1.                  Note the performance of the Council as at the end of Quarter 2.

 

2.                  Endorse the performance management process that has been implemented during the second quarter of 2006.

 

3.                  Endorse the key performance indicators shown in Annexe 2 as the basis of the performance management process.

 

4.                  Identify specific areas of performance which require further detailed explanation by the responsible Cabinet Member.

 

5.                  Amend the performance management process that has been implemented.

 

6.                  Add to the key performance indicators shown in Annexe 2.

 

EVALUATION/RISK MANAGEMENT

 

Effective performance management will provide the bedrock on which the Council is able to assure itself that it is delivering services to planned levels and standards and within set budgets.  By exposing service performance that is not in accordance with expectations it allows the Council to take appropriate and timely decisions in response.

 

An effective performance management system needs to engage with all of the stakeholders that are associated with the delivery of a service (or target), to ensure that they share a collective view of what is to be done, what is being done and how any gap between the two can be closed.

 

The performance management process that has been initiated ensures that all of the key service stakeholders are actively involved in reviewing the performance of each service area.  The process allows for performance information to be provided and challenged within a very short space of time of it becoming available.  This allows for the development of early interventions for exceptional performance and the regular monitor, review and management of those interventions.  The system also ensures that whilst performance is managed at a directorate or Cabinet Member level the whole organisation is aware of all the areas of exceptional performance in it and can adjust its planning processes accordingly. 

 

The new performance management system is going through a rapid development phase as evidenced by the work that has gone on in Quarter 2.  From an initial focus on finance to the identification and assessment of key performance indicators by the end of the period.  The speed of development will be maintained in the next quarter to ensure the management of corporate and service risk and also of the Council’s high impact projects will be taken into the system by the end of the first month (October) in quarter 3.

 

There may be some key performance indicators which are not absolutely representative of the overall service outcomes they are being used to monitor, but this may not become apparent until the year end.  This will result in a regular but responsive performance management process. This will allow the messages given by groups of indicators to be checked.  It will also allow for the addition of new indicators where the existing groups are found not to be sufficient for the planned purpose.

 

The quality of the data being used to produce an indicator can have a major influence on any management decisions that are taken based on that data.  Ensuring the quality and consistency of data has been a normal part of process control in some areas of the Council, but this process will see this high standard of performance management rolled out across the Council.

 

RECOMMENDATIONS

That the Cabinet:
1.     Note the performance of the Council as at the end of Quarter 2.

 

2.      Endorse the performance management process that has been implemented during the second quarter of 2006.

 

3.      Endorse the key performance indicators shown in Annexe 2 as the basis of the performance management process.

 

 

BACKGROUND PAPERS

 

Audit Commission, (August 2006), Corporate Assessment, Isle of Wight Council

 

ANNEXES ATTACHED

Annexe 1 - Financial Management Report for Quarter 2 (to 30 September 2006)

Annexe 2 - Performance Management of Key Indicators for Quarter 2 (to 30 September 2006)

 

Contact Point: John Metcalfe, Assistant Chief Executive, tel: 01983 821000 ext. 5661, email [email protected]

 

JOE DUCKWORTH

Chief Executive

CLLR PATRICK JOYCE

Deputy Leader of the Council

 

 


Annexe 1

 

Financial Management Report for Quarter 2 (to 30th September 2006)

 

Revenue Budget

 

The Council’s budget for 2006-07 was based on an ambitious redirection of resources, to be funded by £7.5 millions of savings, largely from efficiencies.

By the start of the second quarter of the financial year, a number of additional pressures had arisen, and some savings targets had yet to be delivered. In the absence of remedial action, the budget for the year was projected to overspend by £6.2 millions.

 

Three rounds of service boards have taken place since then, and corrective action has been identified which has reduced the projected overspend to £401,000. Further work on reducing this continues, with the intention to deliver a fully balanced position by the year end.

 

Key features of the current projection by Cabinet Member areas of responsibility are:

 

Cllr Wood

A net overspend of £153k, due in particular to core ICT project costs, offset by an improvement in Land Charges turnover and unfilled Finance posts.

Cllrs Joyce and Cousins

Net overspend of £1.346m, due in particular to increased agency placements and other client pressures. Spend to save projects and other means of controlling these budgets are under development.

Cllr Cousins

Demographic growth budget has been applied in part to learning disability pressures and the savings target, leaving £1.043m which has been returned to the centre.

Cllr Ward

Parking income is higher than expected, but the concessionary fares budget is expected to be £615k overspend due to high levels of take-up. After applying part of the contingency set aside for the cost of the residents’ permit, the remaining £233k has been returned to the centre.

Cllr Hunter-Henderson

A net overspend of £499k results largely from the Business Transformation Unit and the Planning overspend brought forward from last year.

Cllr Abraham

Savings of £321k more than the target have been identified, relating particularly to crematorium income and Fire and Rescue Service efficiencies.

 

The table shows spending projections against budget by service area for each cabinet member, showing for each service the budget, forecast for the year as at September 30th, agreed remedial actions, and the forecast outturn and under/overspend after those actions have been implemented.

 


 

 

Budget

Projected outturn

Agreed actions

Fore-cast

Over/ under (-)

 

£000

£000

£000

£000

£000

Cllrs Joyce and Mrs Cousins

 

 

 

 

 

  - Schools

0

-70

0

-70

-70

  - Children's Services

16,560

18,402

-496

17,906

1,346

Cllr Cousins

0

0

0

 

 

  - Housing

2,703

2,653

0

2,653

-50

  - Adult Services

33,266

34,361

-2,088

32,273

-993

Cllr Hunter-Henderson

0

0

0

 

 

  - Cultural Services

3,410

3,369

-20

3,349

-61

  - Leisure Services

1,665

1,706

0

1,706

41

  - Tourism

908

908

-40

868

-40

  - Regeneration

1,062

1,062

0

1,062

0

  - Communications

246

336

-90

246

0

  - Public Access

471

559

0

559

88

  - Business Transformation

-22

449

0

449

471

Cllr Abraham

0

0

0

 

 

  - Fire Service

6,500

6,392

0

6,392

-108

  - Safer Communities

1,100

1,100

0

1,100

0

  - Consumer Protection

1,970

1,757

0

1,757

-213

Cllr Wood

0

0

0

 

 

  - Policy, Performance & Partnerships

5,907

6,594

-459

6,135

228

  - Finance

1,498

1,395

0

1,395

-103

  - Property Management

136

164

0

164

28

  - Building Maintenance

1,060

1,060

0

1,060

0

  - Administrative Buildings

679

679

0

679

0

Cllr Ward

0

0

0

 

 

  - Engineering Services

13,567

14,193

-900

13,293

-274

  - Parks & Gardens/Countryside

1,678

1,678

0

1,678

0

  - Planning

949

1,000

-25

975

26

  - Coastal Management

325

340

0

340

15

Capital Financing

13,097

13,097

0

13,097

0

Contingencies etc.

1,132

1,202

0

1,202

70

 

109,867

114,386

-4,118

110,268

401

 

 

Capital

 

The following table shows the total budget by cabinet member for capital schemes, forecast spend by year end and the total overspends and total underspends on schemes by the end of the current year. Also shown are the totals for schemes projected to be over or underspent over their whole life. These two sets of measures taken together provide an indication of how much expenditure variances are an issue of timing, and how much they represent a change in the total financing requirement of the programme.

 

 

 

Budget

Proj-ected

Variance

Over in year

Under in year

Schemes over/ under (-)

 

£000

£000

£000

£000

£000

£000

Cllrs Joyce and Mrs Cousins

21,841

14,943

-6,898

1,049

7,947

810

Cllr Cousins

3,248

2,566

-682

1

683

1

Cllr Hunter-Henderson

1,223

1,097

-126

20

146

20

Cllr Abraham

356

360

4

4

 

4

Cllr Wood

1,037

896

-141

201

343

201

Cllr Ward

6,619

6,434

-185

98

284

478

 

34,324

26,296

-8,028

1,373

9,403

1,514

 

As at the date of the report, the projected net underspend for the financial year is £8 millions, but within that figure there are projected overspends on individual schemes of £1.4 millions, so the true level of projected slippage into 2007-08 is £9.4 millions.

 

The most significant areas of expected slippage are in schools and, to a lesser extent, housing association schemes.

 

Work is currently underway to re-phase the programme on a more realistic basis in these areas. At the same time the over-commitment will be reduced by reprioritising the programme and identifying additional financing streams.

 

The disposals programme is being monitored closely, as any shortfall or delay will have implications for both prudential borrowing and for revenue savings in 2007-08.

 


 
Annexe 2

 

Performance Management of Key Indicators for Quarter 2 (to 30th September 2006)

 

Deputy Leader and Cabinet Member for Education, Skills and Learning:  Councillor Joyce
 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

MP’s correspondence received for Children’s Services

2

3

No

36

62

MP’s correspondence overdue from Children’s Services at month end

2

0

No

0

14

MP’s correspondence two months overdue from Children’s Services

1

0

No

0

6

INTERNAL Reputation:

EFFICIENCY:

School staff absence in whole lost days

 

 

No Data

 

 

Percentage of pupil uptake of school meals

26.7

30

No Data

32

30

Average days lost due to sickness per permanent employee - Directorate of Children Services

4.11

3.84

No Data

7.66

8.54

Average days lost due to sickness per permanent employee - Schools

2.27

3.96

No Data

7.91

6.35

SERVICE PERFORMANCE:

Percentage of young people not in Education, Employment or Training (NEET)

7.1

5

Same

5.65

6

Percentage of authorised absences from Primary schools

5

5

No Data

4.8

5

Percentage of authorised absences for Secondary schools

12.34

11

No Data

10.2

10.3

Percentage of unauthorised absences from Primary schools

0.34

0.33

No Data

0.3

0.3

Percentage of unauthorised absences from Secondary schools

1.26

1.2

No Data

1.1

1.1

Number of fixed period exclusions in Primary schools

0

2

No Data

2

2

Number of fixed period exclusions in Secondary schools

67

85

No Data

85

85

Number of permanent exclusions in Primary schools

0

0

No Data

2

2

Number of permanent exclusions in Secondary schools

1

1

No Data

6

6

Total number of ACL Learners on all programmes

 

140

No Data

980

980

 

Cabinet Member for Island Health, Housing and Community Well Being:  Councillor Mrs Cousins

 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

MPs correspondence received for Adult and Community Services

7

3

Same

36

104

MPs correspondence overdue from Adult and Community services

3

0

No

0

36

MPs correspondence two months overdue from Adult and Community Services

0

0

No Data

0

0

INTERNAL Reputation:

EFFICIENCY:

Percentage of JAR actions implemented/completed on time

 

 

No Data

 

 

Number of older people helped to live at home per 1,000 population aged 65 or over (PAF C32)

81.22

80

Yes

87

80

Average days lost due to sickness per permanent employee - Directorate of Adult & Community Services

4.72

5.52

No Data

11.06

10.19

service performance:

Number of children and young people actively engaged and attending youth provision

248

241

Yes

2898

2898

Percentage of care management referrals leading to initial assessments

100

100

Yes

100

100

Percentage of children registered during the year on the Child Protection Register (CPR) who have been previously registered

3.8

6

Same

14

7

Number of looked after children in agency and residential placements

37

34

Same

34

35

Number of affordable housing units built

64

110

Same

251

154

Number of category 1 hazards removed, or reduced from category 1 where removal not practicable

47

22

Same

50

80

Number of Homeless Families

78

78

Yes

156

156

Numbers in temporary accommodation

312

326

Yes

290

290

Percentage of infant population immunised at age 2

73

80

No Data

80

80

The number of adults and older people receiving direct payments at 31 March per 100,000 population aged 18 years or over (age standardised by age group)

150.69

180

Same

180

180

Ethnicity Not Stated

4.74

3

Same

3

3

Number of carers (All Adults) aged 18-64 who have received an assessment or review during the previous 12 months period

40

85

Same

85

90

Intensive Home Care

6.45

8.5

Same

8.5

8.5

Services for Carers

5.1

20

Same

20

20

Percentage of Clients Receiving a Review

29.8

90

Same

90

90

Number of delayed Discharges from Hospital

10.16

6

Same

6

6

 


Cabinet Member for The Economy, The Customer, Communications, Leisure and Tourism:  Councillor Hunter-Henderson

 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

Calls received in the Contact Centre

35482

35000

Yes

35000

35000

Number of calls to Contact Centre resolved at the first point of contact

19693

28000

Same

28000

25000

Percentage of customers satisfied or very satisfied with the service they received – telephone (call centre)

90

90

Yes

90

90

Percentage of customers satisfied or very satisfied with the service they received – visitor (help desk)

95

90

Yes

90

95

Percentage of national and local positive media coverage

25

35

Same

35

35

Percentage of national and local factual media coverage

52

50

Yes

50

50

Percentage of national and local negative media coverage

23

15

Same

15

15

Percentage of overall national and local positive or neutral media coverage

77

85

Yes

85

85

Percentage of non local media coverage

6

10

Same

10

10

Number of episodes of media coverage per year

213

250

Same

250

250

MP’s correspondence received for Regeneration and Development

6

3

Same

36

130

MP’s correspondence overdue from Regeneration and Development at month end

19

0

No

0

170

MP’s correspondence two months overdue from Regeneration and Development

8

0

No

0

74

INTERNAL Reputation:

Percentage of ICT Service uptime during normal working hours

99.9229

99.99

No

99.99

99.99

Percentage of ICT calls resolved within agreed standards

87

95

Yes

95

95

EFFICIENCY:

Number of library visits per 1,000 population

528

509

No

6108

6108

Number of visits to Museums per 1,000 population

531

490

Same

650

650

Percentage of all enquiries resolved at first contact (telephone)

55.5

80

Same

80

58

Percentage of all enquiries resolved at first contact (face to face)

90

90

No

90

90

Value of Agency Commissions (Isle of Wight Tourism)

2698

1500

Same

23460

25000

Value of Online Bookings achieved – (£)(Isle of Wight Tourism)

6461

6000

Yes

70000

60000

Value of Call Centre bookings achieved - (£)(Isle of Wight Tourism)

6542

6000

Yes

180000

168000

Net cost per user across the service (Cultural & Leisure)

0.58

0.67

Same

0.95

0.95

Increase general PR coverage (Isle of Wight Tourism)

336906

250000

Same

2000000

2550000

Average days lost due to sickness per permanent employee - Directorate of Regeneration & Development

2.54

3.54

No Data

7.06

6.72

service performance:

Increase number of businesses advised (Isle of Wight Tourism)

21

25

No

300

300

Increase the number of website visits (Isle of Wight Tourism)

54559

50000

Same

650000

680000

 


Cabinet Member for Safer Communities and Fire and Rescue Modernisation:  Councillor Abraham

 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

Number of domestic burglaries

16

34

Same

410

410

Number of criminal damage incidents

315

242

Same

2902

2902

Number of violent crimes (common assault and wounding)

170

135

Same

1626

1626

Number of first time entrants to the Youth Justice System

159

154

No

307

307

Class A drug supply crimes with sanction detections

7

3

Yes

29

29

Total number of people in drug treatment

391

503

Same

532

532

Percentage of people retained in drug treatment 12 weeks or more

72

75

No

80

80

Score against a checklist of enforcement best practice for environmental health

97

100

Same

100

100

Score against a checklist of enforcement best practice for Trading Standards

90

90

Same

90

100

Percentage of requests for assistance responded to within 3 working days

91

98

No

98

 

MP’s correspondence received for Safer Communities

5

3

Same

36

66

MP’s correspondence overdue from Safer Communities at month end

0

0

No

0

14

MP’s correspondence two months overdue from Safer Communities

0

0

No Data

0

0

INTERNAL Reputation:

EFFICIENCY:

Average days lost due to sickness per permanent employee - Directorate of Safer Communities

2.42

4.38

No Data

8.74

7.03

Fire and Rescue no. of working days/shifts lost due to sickness absence by all staff (not including retained) per employee

0.42

0.63

Same

7.5

7.7

service performance:

Calls to accidental dwelling fires per 10,000 dwellings

1.1

1.15

No

22

11.3

Injuries (excluding precautionary checks) arising from accidental dwellings fires per 100,000 population

0.72

0.375

No

4.5

1.44

False alarms caused by automatic fire detection apparatus per 1,000 non domestic properties

14

6.67

Same

80

97

Number of deliberate primary fires excluding vehicles per 10,000 population

0.36

0.42

Yes

5

3.9

Number of deliberate secondary fires excluding vehicles per 10,000 population

1.01

0.75

Same

9

13.2

Number of cremations

97

121

Same

1375

1375

Number of burials

12

20

No

168

168

 


Cabinet Member for Resources and Town / Parish Council Empowerment:  Councillor Wood

 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

Percentage of insurance claims governed by Civil Procedure rules (Woolf protocol) processed within the appropriate timescale, of the total of those received

100

100

Same

100

 

Total number of insurance claims for all classes of business received within the month

25

 

No Data

 

 

Total reserved value of all insurance claims at last working day of month

3.168

 

No Data

 

 

Number of Complaints across the Authority (Local Indicator)

0

0

Same

 

0

Number of complaints referred to the Local Government Ombudsman

4

5

No

55

56

Number of complaints at Stage 2

6

3

Same

36

 

Number of complaints received across the authority

18

37

Same

438

186

Percentage of complaints closed at stage 1

100

85

Same

85

86

Percentage of complaints closed at stage 2 - %

0

15

Same

15

14

MP's correspondence received for Policy, Performance and Partnership

2

3

No

36

36

MP’s correspondence overdue from Performance, Policy and Partnerships

2

0

No

0

22

MP’s correspondence two months overdue from Policy, Performance and Partnership

0

0

Same

0

0

MP’s correspondence received for Finance

0

3

Same

36

0

MP’s correspondence overdue from Finance at month end

0

0

No Data

0

0

MP’s correspondence two months overdue from Finance

0

0

No Data

0

0

INTERNAL Reputation:

Projected percentage of agreed Audit Plan complete by year end

89

90

Yes

90

90

EFFICIENCY:

Average days lost due to sickness per permanent employee - Whole Council

3.06

4.26

No Data

8.5

7.58

Average days lost due to sickness per permanent employee - Directorate of Policy, Performance & Partnerships

3.41

4.32

No Data

8.63

9.34

Average days lost due to sickness per permanent employee - Directorate of Finance

2.61

4.32

No Data

8.63

5.17

Average score on a range of 1 to 5 when measured by HM Treasury's Risk Maturity Model

2.29

 

No Data

 

 

Percentage of Council Service areas that have reviewed their risk control measures within the last 8 weeks that should have been reviewed

 

100

No Data

100

 

Land charges monthly income against target (£)

58091.5

62632

No

751584

714000

Average productivity rate of Internal Audit (%) in last month

 

70

No Data

72

61

Average productivity rate of Internal Audit (%) projected for year

 

61

No Data

61

65

Proportion of recommendations made by Internal Audit accepted by management (%)

100

98

No

98

98

Number of purchase orders transacted electronically expressed as a percentage of total applicable corporate purchase orders placed

5.6

30

Same

85

70

Number of transactions by procurement cards expressed as a percentage of total applicable corporate purchase transactions

5.4

10

Same

18

15

Percentage of invoices for commercial goods and services that were paid by the authority within 30 days of such invoices being received

97.7

95

Same

96

95

Percentage of Sundry Debt collected to date for current financial year

71.7

70

Yes

97

80

Total hours recorded by in house legal team

1139

1024

Yes

12288

12000

Total legal hours externalised

123

156

Same

1476

1076

 Total instructions received by legal services

51

22

Same

248

612

Percentage of postal payments processed within 24 hours

71

75

No

78

75

Average time for processing new benefit claims - working days

19.48

25

Same

24

25

Average time for processing change of circumstances (benefits) - working days

10.43

8

No

7

8

Percentage of bank reconciliations and reconciliation of feeder systems complete within 20 days of the month end.

 

17

No Data

67

59

Monthly opportunity cost of daily bank balance – (£)

-64.22

0

No Data

0

-448

service performance:

Average turnaround time of land searches (days)

2.33

5

Same

5

5

Projected variance between revised revenue budget and actual spend – (%)

0.2

0

Same

0

0

Projected variance between revised capital budget and actual spend – (%)

-20.2

0

Same

0

7

 


Cabinet Member for Environment, Planning and Transport:  Councillor Ward

 

Measure Description

Actual

Planned

Improved ?

End of Year Target

Forecast

External Reputation:

Percentage of new reports of abandoned vehicles investigated within 24 hours of notification

98.41

90

Same

90

90

To ensure that all urgent repairs are undertaken within 24hrs from the time these are reported to the time of completion (%)

100

95

No Data

95

95

Calls to Public Rights of Way responded to within 7 days - %

51

80

Same

80

80

Calls to Public Rights of Way left open after 7 days response time

40

25

Same

300

320

Number of missed domestic collections per month

87

288

Same

288

 

MP’s correspondence received for Environment and Neighborhoods

14

3

Same

36

190

MP’s correspondence overdue from Environment and Neighborhoods at month end

5

0

Same

0

90

MP’s correspondence two months overdue from Environment and Neighborhoods

2

0

No

0

20

INTERNAL Reputation:

EFFICIENCY:

Average days lost due to sickness per permanent employee - Directorate of Environment & Neighbourhoods

4.07

3.54

No Data

7.06

8.91

% major applications determined within 13 weeks

83.33

75

Same

75

 

% minor applications determined within 8 weeks

96.83

85

Same

85

 

% other applications determined within 8 weeks

98

90

Same

90

 

Percentage of abandoned vehicles removed within 24 hours from the point at which the authority is legally entitled to remove the vehicle

94.12

85

Same

85

85

Average number of days taken to repair a street lighting fault

 

5

No Data

5

 

Percentage of hedges/trees cut within 7 days of the expiry date of fourteen day notice

 

80

No Data

80

80

Percentage of household waste diverted from landfill each month

 

50

No Data

50

 

service performance:

Number of enforcement actions per month

0

2

No Data

24

14

Affordable Housing units on qualifying site

12

30

Same

30

 

New Houses built on brownfield sites

88.89

70

Same

70

 

Total number of free fare passengers journeys made on buses on the Isle of Wight by people either aged over 60 or with a disability in a rolling twelve month period

1079388

801183

Yes

1540737

1540737

Number of defaults issued to contractor per month

0

10

Same

10

 

Number of default notices issued to public convenience cleansing contractor for failure to cleanse to required standard or otherwise comply with requirements of the contract per month

0

4

Same

4

 

Cowes Ferry - Total number of vehicular crossings in a rolling twelve month period

467681

455536

Yes

462411

462411